TenderDekho Logo
GEM

Indian Army Radiator Servicing and Complete Vehicle Maintenance Tender Lucknow Uttar Pradesh 2025

Bid Publish Date

28-Nov-2025, 5:01 pm

Bid End Date

08-Dec-2025, 6:00 pm

Location

LUCKNOW , UTTAR PRADESH

Progress

RA
Issue28-Nov-2025, 5:01 pm
Reverse AuctionCompleted
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

73

Category

Complete vehicle servicing with replacement of following spares

Bid Type

Two Packet Bid

Key Highlights

  • • Broad, integrated maintenance package for Army vehicles in Lucknow, UP
  • • Clause allowing up to 25% quantity variation during and after contract award
  • • 46-item BoQ indicating wide-spread servicing and replacement works
  • • Specified OEM suppliers for engine oil (Castrol Servo HP) and gear oil (Castrol Gulf Bosch)
  • • No explicit EMD amount or payment Schedule disclosed
  • • Delivery window tied to original delivery order with extended-period formula

Categories 53

AGITATORS ELECTRICAL COMPRESSED AIR BRAZE RINGS BRAKE OIL BRAKE SYSTEM GLUCOMETER BANJOES PNEUMATIC CONING OIL MACHINE SPARE PART LUBRICANT PRODUCT SPORT VEHICLE ACID AIR CYLINDERS VEHICLE TUBE AND FITTING AIR COOLED ENGINE MOBIL OIL PROCESS INDICATOR GEAR HEATING EQUIPMENTS LUBRICATING OILS AIR GENERATOR BRONZE PIPE JOINTING OF PIPE SPHERICAL BEARING TURBINE PUMPS WIPER ARM BLADE SILVER TIP SUPPLY OF SCHOOL UNIFORM WELDING BRAZING AND SOLDERING SERVICES BRAKE VEHICLE ACCESSORIES AND COMPONENT TONE HORN BREAK GEAR FUEL FILTERS COOLANT LUBE OIL GEAR OIL AIRCRAFT WINDSHIELD WIPERS BATTERY VALVE PARTS AND ACCESSORIES ENGINE OIL ESCRAP WATER COOLED ENGINE ENGINE FAN MACHINE OIL LUBRICANT BUSH LABOUR

Tender Overview

Organization: Indian Army (Department Of Military Affairs) in Lucknow, Uttar Pradesh. Procurements cover radiator servicing, coolant, labour charges, complete vehicle servicing with spares replacement, including fuel, air and oil filters, engine oil (Castrol Servo HP), gear oil (Castrol Gulf Bosch), greases, belts, distilled water, brake system checks, electrical system inspection, suspension and steering components, seat and steering covers, and wheel accessories. The scope indicates a comprehensive maintenance package across multiple vehicle systems, with a 46-item BOQ referenced but specific quantities and unit measures not disclosed. The tender’s unique aspect is its broad, integrated maintenance requirement targeting varied service tasks within a single contract, potentially allowing a single vendor to manage end-to-end vehicle upkeep for the Army fleet in Lucknow. The absence of explicit specifications suggests reliance on manufacturer guidelines and standard automotive maintenance practices while adhering to the purchaser’s option clauses.

Technical Specifications & Requirements

  • BOQ items total: 46 (items listed but not quantified in the provided data)
  • Service scope includes: radiator servicing, coolant replacement, complete vehicle servicing, replacement of spares such as fuel, air, and oil filters, engine oil (Castrol Servo HP), gear oil (Castrol Gulf Bosch), hydraulic greases, fan belt, distilled water, brake system inspection and component replacement (brake shoes, wheel cylinders), electrical system inspection (wiring, ignition switch assembly, wiper system, headlamps, battery leads), suspension and steering components (bush kits, ball joints, tie rods, shock absorbers, coil springs), seat/steering covers, and wheel rim caps.
  • Standards/Certifications: Not specified in the data
  • Delivery/Installation: Not specified; bidder must align with purchaser’s option clause
  • Key constraints: 25% quantity variation allowed; contract may include extended quantities at contracted rates; delivery window linked to original delivery order dates

Terms, Conditions & Eligibility

  • EMD/ security: Not specified in the provided data
  • Delivery terms: Option clause allows 25% quantity variation; extended delivery terms calculated as (Additional quantity / Original quantity) × Original delivery period, minimum 30 days
  • Payment terms: Not specified in the provided data
  • Documents required: GST registration, PAN, experience certificates, financial statements, EMD documentation, technical compliance evidence, OEM authorizations may be required per ATC
  • Warranty/penalties: Not specified in the provided data
  • Eligibility criteria: Experience in automotive servicing for military or large fleet would be advantageous; adherence to tender ATC terms is expected

Key Specifications

  • Total BOQ items: 46

  • Service scope includes: radiator servicing, coolant, filters, engine and gear oils, greases, belts, distilled water

  • Brake system replacement parts: brake shoes, wheel cylinders both front and rear with nipples

  • Electrical system inspection and component replacement: ignition switch assembly, wiper motor/arms, headlamps, battery leads

  • Suspension and steering components: bush kits, ball joints, tie rods, shocks, coil springs

  • Non-specified performance metrics; no explicit IS/ISO standards cited

  • Delivery timeline governed by option clause; minimum 30 days if extended

Terms & Conditions

  • Option clause permits 25% quantity variation at contract award and during currency

  • Extended delivery time calculation requires minimum 30 days

  • Delivery period linked to last date of original delivery order

  • No explicit EMD amount or payment terms in available data

Important Clauses

Payment Terms

Not specified in supplied data; bidders should await ATC for payment milestones and modes

Delivery Schedule

Delivery period for additional quantity follows formula: (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Not detailed in provided information; ATC may specify LD during evaluation

Bidder Eligibility

  • Experience in automotive servicing contracts for government/military fleets

  • Ability to supply Castrol Servo HP engine oil and Castrol related gear oils

  • Compliance with GST, PAN, and OEM authorization requirements per ATC

Documents 5

GeM-Bidding-8560656.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Labour charge for complete vehicle servicing,Engine oil 15W40,Diesel fuel filter,Oil filter,Coolant

Indian Army

VADODARA, GUJARAT

Posted: 12 December 2024
Closed: 2 January 2025
GEM

Indian Army Vehicle Servicing & Spare Parts Tender India 2026 – Complete Vehicle Servicing, Nipple Greasing, Filters & BOQ Items

Indian Army

BATHINDA, PUNJAB

Posted: 5 January 2026
Closed: 15 January 2026
GEM

Suspension check and wheel alignment of complete vehicle,Cleaning and Greasing of complete vehicles

Indian Army

Posted: 6 December 2024
Closed: 27 December 2024
GEM

Opening,Fuel FILTER,Mobil Oil filter,Air filter,Coolant,Engine Oil,Brake Oil,Spark plug,Air Freshne

Indian Army

MUMBAI, MAHARASHTRA

Posted: 10 December 2025
Closed: 20 December 2025
GEM

Labour charge for replacement of oil and filters,Engine oil 15W40,Oil Filter,Diesel Filter,Gear Box

Indian Army

VADODARA, GUJARAT

Posted: 13 March 2025
Closed: 3 April 2025
GEM

Bill of Quantities (BOQ) 46 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Servicing and cleaning of radiator complete Servicing and cleaning of radiator complete with acid wash and brazing the leakage points 1 each job ageafmem@232 15
2 Coolant Coolant 3 ltrs ageafmem@232 15
3 Labour charge Labour charge 1 each job ageafmem@232 15
4 Complete vehicle servicing with replacement of following spares Complete vehicle servicing with replacement of following spares 1 each job ageafmem@232 15
5 Fuel filter Fuel filter 2 each ageafmem@232 15
6 Air Filter Air Filter 1 each ageafmem@232 15
7 Oil Filter Oil Filter 1 each ageafmem@232 15
8 Bypass filter Bypass filter 1 each ageafmem@232 15
9 Engine Oil Make Castrol Servo HP Engine Oil Make Castrol Servo HP 6 ltrs ageafmem@232 15
10 Gear Oil Make Castrol Gulf Bosch Gear Oil Make Castrol Gulf Bosch 4 ltrs ageafmem@232 15
11 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
12 Fan Belt Fan Belt 1 each ageafmem@232 15
13 Distill water Distill water 3 ltrs ageafmem@232 15
14 Labour charge and water service Labour charge and water service 1 each job ageafmem@232 15
15 Complete checking repair of Brake system Complete checking repair of Brake system by dismantling Unserviceable items from vehicle carefully reassembling and refitting on vehicle after replacement of the following spares 1 each job ageafmem@232 15
16 Brake oil Make Bosch TVS Waxpol Brake oil Make Bosch TVS Waxpol 1 ltrs ageafmem@232 15
17 Brake shoe front and rear Brake shoe front and rear 2 each set ageafmem@232 15
18 Front and Rear oil seal Front and Rear oil seal 2 each ageafmem@232 15
19 Wheel cylinder assy Front with nipple Wheel cylinder assy Front with nipple 2 each ageafmem@232 15
20 Wheel cylinder assy Rear with nipple Wheel cylinder assy Rear with nipple 2 each ageafmem@232 15
21 Labour charges Labour charges 1 each job ageafmem@232 15
22 Checking Repair to Electrical system with complete inspection Checking Repair to Electrical system with complete inspection and rectify Fault if any by replacement of following 1 each job ageafmem@232 15
23 Wiring Complete with ignition switch Assy Wiring Complete with ignition switch Assy 1 each job ageafmem@232 15
24 Horn 12 volt High tone Horn 12 volt High tone 2 each ageafmem@232 15
25 Wiper motor Wiper motor 1 each ageafmem@232 15
26 Wiper Blade with wiper arm assy Wiper Blade with wiper arm assy 2 each ageafmem@232 15
27 Head light Head light 1 each ageafmem@232 15
28 Indicator Lamp Indicator Lamp 4 each ageafmem@232 15
29 Battery lead Battery lead 2 each ageafmem@232 15
30 Labour charges Labour charges 1 each job ageafmem@232 15
31 Complete checking repair to suspension and steering system Complete checking repair to suspension and steering system by inspecting the system for defects and parts and replacing the following with new original spare parts 1 each job ageafmem@232 15
32 Front suspension bush kit Front suspension bush kit 1 each set ageafmem@232 15
33 Ball joint kit Ball joint kit 1 set of 4 ageafmem@232 15
34 Steering ball joint Steering ball joint 1 each ageafmem@232 15
35 Centre Link assy Centre Link assy 1 each ageafmem@232 15
36 Tie rod assy Tie rod assy 1 each ageafmem@232 15
37 Shock absorber Shock absorber 2 each ageafmem@232 15
38 Coil spring Coil spring 2 each ageafmem@232 15
39 Tie rod end RH oblique LH inner and outer Tie rod end RH oblique LH inner and outer 2 each set ageafmem@232 15
40 Grease Make Servo Grease Make Servo 1 kg ageafmem@232 15
41 Labour charge Labour charge 1 each job ageafmem@232 15
42 Supply and fix of the following items Supply and fix of the following items 1 each job ageafmem@232 15
43 Seat cover Seat cover 1 each set ageafmem@232 15
44 Steering cover Steering cover 1 each ageafmem@232 15
45 Wheel rim cap Wheel rim cap 2 each set ageafmem@232 15
46 Labour charge Labour charge 1 each job ageafmem@232 15

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar automotive servicing contracts

4

Audited financial statements or financial viability documents

5

EMD/bid security documentation

6

Technical bid documents showing compliance with servicing scope

7

OEM authorization letters for required lubricants and components

8

Any certificates or documents referenced in the ATC uploaded by Buyer

Reverse Auction Schedule

Completed

Start

10-Jan-2026, 6:00 pm

End

12-Jan-2026, 6:00 pm

Duration: 48 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Industrial Traders(MSE,MII)   Under PMA Winner ₹69,239Item Categories : Servicing and cleaning of radiator complete,Coolant,Labour charge,Complete vehicle servicing with r
L2M/S SHUBHAM SANTOSH JAIN (MSE,MII)   Under PMA₹69,648Item Categories : Servicing and cleaning of radiator complete,Coolant,Labour charge,Complete vehicle servicing with r
L3ESS KAY ELECTRICALS (MSE,MII)   Under PMA₹94,914Item Categories : Servicing and cleaning of radiator complete,Coolant,Labour charge,Complete vehicle servicing with r

🎉 L1 Winner

Industrial Traders(MSE,MII)   Under PMA

Final Price: ₹69,239

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for radiator servicing tender in Lucknow Uttar Pradesh 2025

Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD documents per ATC. The scope includes radiator servicing, coolant, filters, engine and gear oils, and brake/electrical system work. Ensure OEM authorizations for Castrol lubricants and Bosch components, with delivery aligned to the option clause allowing 25% quantity variation.

What documents are required for Army vehicle maintenance tender in Lucknow

Required documents include GST registration, PAN card, experience certificates for similar fleet servicing, audited financials, EMD submission proof, technical bid demonstrating compliance with scope, and OEM authorizations if mandated by ATC. Prepare all documents before bid submission to ensure eligibility.

What are the delivery terms for Army vehicle servicing Tender Lucknow

Delivery terms allow a 25% quantity variation at award and during the currency. The extended delivery period is calculated as (Additional quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The start date follows the last date of the original delivery order.

What spares and consumables are covered in the Lucknow tender

The scope includes replacement of fuel, air, and oil filters, engine oil (Castrol Servo HP), gear oil (Castrol Gulf Bosch), greases, fan belt, distilled water, brake components (shoes, wheel cylinders), wiring, wiper system, headlights, and suspension/steering parts, along with seat/steering covers and wheel rim caps.

Are there any specific OEM brands required for this tender

Yes, Castrol Servo HP for engine oil and Castrol Gulf/Bosch components for gear oil and brake systems are specified in the BOQ context. Vendors must provide OEM authorizations if mandated by ATC to demonstrate product authenticity.

What is the overall scope of work for Army vehicle servicing Lucknow

The contract combines radiator servicing, coolant replacement, complete vehicle servicing with replacement of multiple spares, brake system inspection and parts replacement, electrical wiring processing, suspension and steering maintenance, and accessory fittings like seat covers and wheel caps, forming an end-to-end maintenance package for Army vehicles in Lucknow.

When is the bid submission deadline for this Army servicing tender

The exact bid submission deadline is not provided in the available data. Bidders should monitor the official tender portal and ATC upload for the precise last date, required document list, and any amendments issued by the Indian Army’s Department of Military Affairs.