Indian Army Department of Military Affairs Paper & Stationery Tender Pathankot Punjab 2026 - 1 Year Warranty, GST Compliance
Progress
Key Highlights
- • Critical supplier obligations include providing OEM warranty certificates at delivery and establishing a local service network in India
- • Delivery address is Ajeya Garrison, Defence Road, Pathankot, Punjab 145001 with supply-only scope
- • Bid terms allow quantity variation up to 25% during and after contract at contracted rate
- • GST applicability is on bidder’s responsibility; reimbursement as actuals or lower applicable rate
- • Required documents at bid include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate
- • Warranty term defined as 1 year from final acceptance with service support and SLAs
Tender Overview
The Indian Army, Department Of Military Affairs, Pathankot, Punjab invites a supply tender for a comprehensive stationery package including Paper A4 size, Gel pens (blue, black, red), ball pen blue, Register books (500, 400, 300 pages), File covers, Drawing sheets, Calculators, Lamination sheets, CD markers, Pencils, Envelope A4/FS, Ledger pages, Fevistick 25 gm, Highlighters, and Spiral binding sheets A4. The project covers supply of goods with a broad BOQ of 20 items, and the delivery address is Pathankot, Punjab. The scope emphasizes on-time delivery, OEM warranty, and post-sales support; the contract reserves quantity adjustments up to 25%, at contracted rates. The purchaser requires the supplier to maintain GST compliance, PAN, cancelled cheques, and EFT mandate with bid submission. A 1‑year warranty is mandated from final acceptance, with OEM warranty certificates due at delivery. The call emphasizes a robust after-sales service network within India. This tender targets vendors capable of delivering a complete stationery bundle with standardized items and reliable service.
Technical Specifications & Requirements
- Scope of supply: Only supply of goods; delivery to Ajeya Garrison, Defence Road, Pathankot, Punjab 145001
- Key items included: Stationery kit comprising A4 paper, gel pens (blue/black/red), blue ball pen, registers (300/400/500 pages), file covers, drawing sheets, lamination sheets, pencil, fevistick, highlighter, envelope A4/FS, spiral binding sheets A4 and related items
- Delivery & installation: Actual delivery to consignee location; installation not explicitly required unless scope includes commissioning
- Warranty & service: 1 year warranty from final acceptance; OEM warranty certificates required at delivery; dedicated service personnel and regional service centers must be in place in India
- Billing & compliance: GST as applicable; bidder to confirm GST before quoting; GST reimbursement per actuals or applicable rates (whichever is lower); bid requires PAN, GSTIN, cancelled cheque, EFT mandate
- Option clause: Up to 25% quantity variation at contracted rates during execution; delivery period adjusts accordingly with minimum 30 days
- ATC notes: Scope mentions “Only supply of Goods”; detailed BOS items are not specified in the BOQ
Terms, Conditions & Eligibility
- EMD/Performance: Not specified in available data; bidders must prepare as per bid terms and ATC for EMD if stipulated elsewhere
- Delivery timeline: Delivery period to commence from the last date of original delivery order; extension time formula applies with minimum 30 days
- Documentation: Provide PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank; vendor code creation required
- Warranty & after-sales: 1 year warranty, OEM warranties; establish service network with dedicated engineers for timely servicing
- Address for delivery: Ajeya Garrison, Defence Road, Pathankot, Punjab 145001; delivery/installation at consignee location
- Brand/standards: Not specified; emphasis on OEM warranty certificates and in-country service capability
- Payment terms: GST inclusive; payment terms aligned with actual GST rates and contract terms; no explicit advance/milestone details available
- BoQ status: 20 items listed; no specific quantities provided; bidders should assume a multi-line stationery lot
Key Specifications
-
Stationery items list includes: A4 paper, gel pens (blue/black/red), ball pen blue, registers (300/400/500 pages), file covers, drawing sheets, lamination sheets, CD markers, pencil, envelope A4/FS, ledger pages, fevistick 25 gm, highlighter, spiral binding sheets A4
-
Delivery location: Pathankot, Punjab; scope is supply of goods only
-
Warranty: 1 year from final acceptance; OEM warranty certificates required at delivery
-
Financial terms: GST to be confirmed by bidder; reimbursement as actuals or lower applicable rate
-
Option clause: up to 25% quantity variation at contracted rates
Terms & Conditions
-
EMD and performance securities: details not disclosed; bidders must review ATC for exact amounts
-
Delivery terms: start from last date of original order; extended delivery time calculation with minimum 30 days
-
Warranty & after-sales: 1 year warranty; dedicated service personnel and regional service centers required
Important Clauses
Payment Terms
GST applicability on bidder; reimbursement as actuals or as per applicable rate, whichever is lower; no fixed advance terms specified
Delivery Schedule
Delivery to Ajeya Garrison, Pathankot; option to extend time based on quantity variation (±25%), minimum 30 days
Penalties/Liquidated Damages
Not explicitly described in available data; implied SLA-based servicing during warranty period
Bidder Eligibility
-
Proof of PAN and GSTIN
-
Evidence of EFT mandate
-
OEM authorization or capability for stationary supplies
-
In-country service capability with regional centers
-
Compliance with 1-year warranty and post-sales SLAs
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Advait Enterprises Under PMA | - | 21-09-2026 13:14:09 | |
| 2 | AMBIKA ENTERPRISES Under PMA | - | 23-09-2026 09:40:58 | |
| 3 | BALAJI ENTERPRISES Under PMA | - | 20-09-2026 22:04:27 | |
| 4 | BLUE BIRD METACRAFTS Under PMA | - | 22-09-2026 15:06:12 | |
| 5 | GLOBAL TRADE SOLUTIONS Under PMA | - | 21-09-2026 18:12:38 | |
| 6 | HILLS STATIONERS & PRINTERS Under PMA | - | 22-09-2026 16:46:57 | |
| 7 | LAL & SONS Under PMA | - | 13-09-2026 22:04:28 | |
| 8 | SANGHWAL SALES CORPORATION Under PMA | - | 22-09-2026 14:49:39 | |
| 9 | UNIQUE SALES Under PMA | - | 22-09-2026 18:57:14 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | AMBIKA ENTERPRISES(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Paper A4 size,Gel pen blue,Gel pen black,Gel pen red,ball pen blue,Register 500 pages,Register 400 | |
| L2 | BLUE BIRD METACRAFTS (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Paper A4 size,Gel pen blue,Gel pen black,Gel pen red,ball pen blue,Register 500 pages,Register 400 | |
| L3 | SANGHWAL SALES CORPORATION (MSE)( MSE Social Category:SC ) Under PMA | Item Categories : Paper A4 size,Gel pen blue,Gel pen black,Gel pen red,ball pen blue,Register 500 pages,Register 400 |
Tender Data
Bid Details
Quantity
1442
Category
Paper A4 size
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Paper A4 size , Gel pen blue , Gel pen black , Gel pen red , ball pen blue , Register 500 pages , Register 400 pages , Register 300 pages , File cover , Drawing sheet , Calculator , Lamination sheet , CD Marker , Pencil , Envelope A4 Size , Envelope FS Size , Ledger page , Fevistick 25 gm , Highlighter , Spiral binding sheet A4 Size
Pre-Bid & Qualification
Pre-Bid Date
16-09-2026 10:00:00
Pre-Bid Venue
Ajeya garriosn defence road pathnkot punjab 145001
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
PATHANKOT
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | PATHANKOT | PATHANKOT | - | - | 150 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9888530.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Paper A4 size
Paper A4 size
Gel pen blue
Gel pen blue
Gel pen black
Gel pen black
Gel pen red
Gel pen red
ball pen blue
ball pen blue
Register 500 pages
Register 500 pages
Register 400 pages
Register 400 pages
Register 300 pages
Register 300 pages
File cover
File cover
Drawing sheet
Drawing sheet
Calculator
Calculator
Lamination sheet
Lamination sheet
CD Marker
CD Marker
Pencil
Pencil
Envelope A4 Size
Envelope A4 Size
Envelope FS Size
Envelope FS Size
Ledger page
Ledger page
Fevistick 25 gm
Fevistick 25 gm
Highlighter
Highlighter
Spiral binding sheet A4 Size
Spiral binding sheet A4 Size
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Paper A4 size | Paper A4 size | 150 | ream | hemant6002 | 15 | |
| 2 | Gel pen blue | Gel pen blue | 75 | pieces | hemant6002 | 15 | |
| 3 | Gel pen black | Gel pen black | 15 | pieces | hemant6002 | 15 | |
| 4 | Gel pen red | Gel pen red | 15 | pieces | hemant6002 | 15 | |
| 5 | ball pen blue | ball pen blue | 1 | pkt | hemant6002 | 15 | |
| 6 | Register 500 pages | Register 500 pages | 20 | pieces | hemant6002 | 15 | |
| 7 | Register 400 pages | Register 400 pages | 25 | pieces | hemant6002 | 15 | |
| 8 | Register 300 pages | Register 300 pages | 25 | pieces | hemant6002 | 15 | |
| 9 | File cover | File cover | 290 | pieces | hemant6002 | 15 | |
| 10 | Drawing sheet | Drawing sheet | 143 | pieces | hemant6002 | 15 | |
| 11 | Calculator | Calculator | 2 | pieces | hemant6002 | 15 | |
| 12 | Lamination sheet | Lamination sheet | 15 | pkt | hemant6002 | 15 | |
| 13 | CD Marker | CD Marker | 5 | pkt | hemant6002 | 15 | |
| 14 | Pencil | Pencil | 20 | pkt | hemant6002 | 15 | |
| 15 | Envelope A4 Size | Envelope A4 Size | 200 | pieces | hemant6002 | 15 | |
| 16 | Envelope FS Size | Envelope FS Size | 250 | pieces | hemant6002 | 15 | |
| 17 | Ledger page | Ledger page | 150 | pieces | hemant6002 | 15 | |
| 18 | Fevistick 25 gm | Fevistick 25 gm | 20 | pieces | hemant6002 | 15 | |
| 19 | Highlighter | Highlighter | 10 | pkt | hemant6002 | 15 | |
| 20 | Spiral binding sheet A4 Size | Spiral binding sheet A4 Size | 2 | pieces | hemant6002 | 15 |
Categories
13
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by bank
OEM warranty certificates from successful bidder
Proof of service centers in India
Documents confirming 1-year warranty scope and after-sales support
Any existing vendor code or registration documents
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for stationery tender in Pathankot for Indian Army 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate; ensure OEM warranty certificates and service capability; deliver to Ajeya Garrison Pathankot within the original delivery schedule, with option for 25% quantity variation at contracted rates.
What documents are required for the Pathankot tender submission?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate certified by bank, OEM warranty certificates, proof of service centers in India, and evidence of warranty and after-sales capabilities; bid should include GST compliance notes.
What are the key items included in the stationery BOQ for this tender?
The BOQ covers 20 items including A4 paper, gel pens (blue/black/red), registers (300/400/500 pages), file covers, drawing sheets, lamination sheets, pencil, highlighter, envelopes and related items; exact quantities are not disclosed in the data.
What is the warranty period and post-sales requirement for goods?
A 1-year warranty from final acceptance applies; OEM warranty certificates must be provided at delivery; supplier must maintain dedicated service personnel and a network of service centers in India for timely maintenance.
What delivery terms apply to quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25%; delivery period adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the delivery location for this Pathankot stationery tender?
Delivery is to Ajeya Garrison, Defence Road, Pathankot, Punjab 145001; installation if required is to be at consignee location per scope.
What GST considerations should bidders plan for this tender in Pathankot?
Bidders must determine GST applicability; reimbursement will be as per actuals or applicable rates, whichever is lower, capped by the quoted GST percentage; ensure GSTIN is valid and details are included.
What are the essential eligibility criteria for this army stationery bid?
Eligibility includes possession of PAN and GSTIN, confirmed EFT mandate, ability to supply goods with OEM warranties, and established after-sales service capability within India; vendors should be prepared for OEM warranty submission at delivery.