Invitation to Bid - M/s APAR make Power-oil White Oil 22 for Radiation Shielding Viewing Windows (209liters HDPE drum) in UTTARA KANNADA, KARNATAKA

Q1: How to participate in the Department of Atomic Energy tender for White Oil in Kaiga?
To participate, suppliers must register on the GeM portal, ensure their profile is complete and validated, and submit the bid along with all required technical and commercial documents as specified in the tender notice. Eligibility is open to OEMs and authorized distributors, with special provisions for MSEs and startups. Make sure you upload the necessary certificates, including OEM authorization if applicable, and adhere to technical specifications. Bidders should review the bid schedule for delivery timelines and quantity flexibility. For professional guidance, visit https://tenderai.in/services/gem-profile-registration.

Q2: What are the qualification criteria for supplying Power-oil White Oil 22 for Department of Atomic Energy?
Applicants must be either the OEM (M/s APAR Industries Pvt. Ltd.) or an authorized distributor holding valid authorization certificates. MSEs with valid Udyam Registration benefit from purchase preferences and can supply up to 25% of the total quantity if they match L1 pricing. The bidder must comply with technical specifications specified in official documents, including safety, chemical, and optical quality standards. Commercial documents like invoices, EMD, and certificates are also mandatory.

Q3: How do small businesses benefit from this nuclear sector tender in India?
Small businesses registered under the Udyam portal can avail purchase preferences under the Public Procurement Policy for Micro and Small Enterprises. They must upload approved Udyam registration certificates during bid submission. If their bid falls within 15% of the lowest bid (L1), they get an opportunity to match the price and supply up to 25% of the total order. This policy aims to promote MSME growth, facilitate government procurement from domestic producers, and foster innovation within the energy sector.

Q4: What technical documents are required to bid for the radiation shielding white oil?
Bidders need to submit the technical specifications compliance document, certifying the oil meets safety and quality standards laid out by the department. Additional documents include detailed drawings, safety data sheets, and certificates validating chemical properties. The bid also requires the manufacturer's authorization (if applicable), testing certificates, and lab analysis reports to ensure the product’s optical purity and chemical stability.

Q5: Where is the delivery location for this government tender, and what are the logistics considerations?
The delivery must be made to the Plant Site, Kaiga, Karnataka. Suppliers should plan logistics well in advance, considering site access restrictions, transportation arrangements, and safety protocols. Delivery timelines are specified in the bid document, with provisions for extensions during the contract period—up to an additional 25% quantity. Ensuring timely delivery and proper documentation will be critical to successful contract fulfillment.

Q6: Are there any restrictions on foreign suppliers bidding for this tender?
Yes, the tender is open primarily to Indian manufacturers and authorized Indian distributors. Foreign suppliers must ensure they meet all Indian standards, acquire necessary certifications, and establish authorized representative status if required. They must also comply with local import and safety regulations. The bidder must submit relevant certifications demonstrating compliance with Indian standards to qualify.

Q7: How can small and medium enterprises enhance their chances in this tender?
MSMEs should ensure full registration and validation on the GeM portal, specifically uploading their Udyam Registration certificates. They should demonstrate their manufacturing capability and technical compliance through certification documents. MSE sellers quoting within 15% of the lowest bid can be given a chance to match the bid and participate in up to 25% of the order quantity. This policy is designed to boost domestic production and provide an equitable platform for small enterprises in high-stakes government procurement.

Q8: What are the certification requirements for supplying radiation shielding white oil?
Suppliers need to upload technical certificates verifying chemical stability, optical quality, and safety standards. They should also provide product safety data sheets, ISO/ISI certifications, and manufacturer authorization letters if applicable. The Department of Atomic Energy emphasizes strict adherence to safety and quality standards; non-compliance can lead to bid rejection.

Q9: How does the government ensure transparency in this procurement process?
The tender process is conducted through the GeM portal with strict guidelines governing bid submission, evaluation, and award. All documents are uploaded digitally, and detailed evaluation criteria are outlined in the bid documents. The process promotes transparency, accountability, and equal opportunity for all eligible suppliers. Regular audits and compliance checks further bolster trust in the procurement process.

Q10: How can I stay updated on similar government tenders in India?
Register on TenderAI for comprehensive access to government tenders, bid management assistance, and market insights. Our platform provides real-time updates, expert guidance, and document preparation support to help suppliers participate effectively and win government contracts easily.