Indian Oil Corporation Limited Procurement of MASCOT DYNAMICS PVT. LTD. make spares Vadodara Gujarat 2026
Bid Publish Date
22-Sep-2026, 10:17 am
Bid End Date
12-Oct-2026, 12:00 pm
Location
Progress
Tender Overview
Indian Oil Corporation Limited invites bids for the Procurement of MASCOT DYNAMICS PVT. LTD. make spares to support Gujarat Refinery operations in Vadodara, Gujarat. The tender implies a flexible quantity clause allowing up to 25% variation from bid quantity, with delivery starting after the original delivery period. The buyer accepts a Bid Security Declaration instead of a traditional EMD. The preferred delivery window is 56 days from GeM order, and the 100% payment is released within 30 days after receipt and acceptance of goods. Primary contacts include IOCL Materials Managers in Vadodara for technical coordination. The scope is limited to spares from Mascot Dynamics, with no BOQ items currently listed.
- Location: Vadodara, Gujarat
- Organization: Indian Oil Corporation Limited
- Category: Spare parts procurement for Mascot Dynamics equipment
- Delivery period: 56 days, earliest firm schedule to be quoted by bidder
- Payment: 100% within 30 days post-acceptance
- EMD alternative: Bid Security Declaration required
- Key differentiator: option to increase/decrease quantity by up to 25% during contract
- Unique aspect: no technical PQC listed; emphasis on delivery and commercial terms
Technical Specifications & Requirements
- Product/service: Mascot Dynamics Pvt. Ltd. make spares for IOCL Gujarat Refinery
- Quantity: Not specified in BOQ; placeholder indicates potential variable orders up to 25% more/less
- Delivery: 56 days from GeM order; LR/RR/Coastal Bill of Lading date treated as delivery date
- Payment: 100% payment within 30 days after receipt and acceptance
- Inspection: Not specified as mandatory; no Third Party Inspection clause noted
- Standards/Compliance: None specified in tender text; focus on delivery timelines and commercial terms
- Additional terms: Right to modify delivery period within extended window; original minimum delivery guidance applies
Terms, Conditions & Eligibility
- EMD: Not required; Bid Security Declaration to be furnished
- Delivery: 56 days from GeM order; deviations may be rejected after one chance to accept terms
- Payment terms: 100% within 30 days after receipt and acceptance
- Quantity variation: Only up to 25% increase/decrease during contract and extended period
- Documentation: Provide standard bidder documents; no formal PQC/IP specified in T&C
- Contacts: IOCL Materials Managers in Vadodara for clarification
- Compliance: No explicit IP/LS clause noted; IOCL reserves rights on delivery term deviations
Key Specifications
-
- Product name: Mascot Dynamics Pvt. Ltd. make spares for IOCL Gujarat Refinery
-
- Delivery period: 56 days from GeM order; LR/RR/Coastal Bill of Lading date as delivery date
-
- EMD: Not applicable; submit Bid Security Declaration
-
- Quantity flexibility: Up to 25% variation (increase/decrease) during contract
-
- Payment terms: 100% within 30 days after receipt & acceptance
-
- Location: IOCL Gujarat Refinery, Vadodara, Gujarat
-
- BOQ: No items listed; procurement scope described as spares
Terms & Conditions
-
Delivery window: 56 days from GeM order with acceptance-based payment
-
EMD replaced by Bid Security Declaration; no PQC requirements stated
-
Quantity variation rights up to 25% during contracts and extended period
Important Clauses
Delivery Schedule
Delivery must commence within 56 days from GeM order; LR/RR/Coastal Bill of Lading date acts as delivery date; IOCL may reject deviations after one chance
Payment Terms
100% payment released within 30 days after receipt and acceptance of spares; specific acceptance criteria not detailed in provided text
Variation in Quantities
Purchaser may increase or decrease quantity up to 25% at contract placement and during currency; additional time calculated but not to violate minimum 30 days
Bidder Eligibility
-
Submit Bid Security Declaration in lieu of EMD
-
Manufacturer/authorized distributor for Mascot Dynamics spares (OEM authorization advisable)
-
Capability to deliver within 56 days to IOCL Gujarat Refinery, Vadodara
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
Yes (Mediation clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 mediation clause should not be routinely included in contracts and pre- litigation mediation can be taken up without any such clause also
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Procurement of MASCOT DYNAMICS PVT. LTD. make spares
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
56
Delivery Locations
1
Delivery Cities
Vadodara
Delivery Pincodes
391320
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SOUMEN HAZRA | 391320,P.O Jawaharnagar 391320 | Vadodara | Gujarat | 391320 | 1 | 56 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-9921335.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN)
Experience certificates (related to spares procurement, if available)
Financial statements / turnover evidence (minimum if required by vendor)
Bid Security Declaration (in lieu of EMD)
Technical bid documents (specifying spares, part numbers, OEM)
OEM authorization / dealership certificates (Mascot Dynamics Pvt. Ltd. make spares)
Any prior purchase orders or similar contract references (optional)
Frequently Asked Questions
How to bid for Mascot spares tender in Vadodara IOCL 2026
Submit a Bid Security Declaration in place of EMD, reference Mascot spares and IOCL Gujarat Refinery. Provide OEM authorization, GST, PAN, financials, and technical bid for spares, and guarantee delivery within 56 days from GeM order; 30-day payment after receipt and acceptance applies.
What documents are required for IOCL Mascot spares procurement bid
Required documents include GST certificate, PAN, experience certificates, financial statements, Bid Security Declaration, technical bid covering Mascot spares, OEM authorization, and any prior purchase orders; ensure authorization from Mascot Dynamics Pvt. Ltd. for supplied spares.
What are the delivery terms for IOCL Gujarat Refinery spares
Delivery must be completed within 56 days from the GeM order; delivery date aligns with LR/RR/Coastal Bill of Lading; IOCL may reject deviations after a single opportunity to accept terms.
What is the payment term for Mascot spares procurement
Payment is released in full within 30 days after receipt and acceptance of spares by IOCL Gujarat Refinery; ensure acceptance criteria are clearly defined in the supply agreement.
Is EMD required for IOCL Mascot spares tender 2026
EMD is replaced by a Bid Security Declaration; ensure the declaration is completed per IOCL terms and submitted with the bid; no cash or bank guarantee required.
Can quantities change after contract award for Mascot spares
Yes, quantities can vary by up to 25% during contract and extended periods; the delivery schedule will adjust using the provided calculation method, ensuring minimum 30 days extension if needed.
Who are the IOCL contact points for Mascot spares tender
Primary IOCL contacts in Vadodara include Materials Manager-Purchase and Senior Materials Manager-Purchase; use provided email addresses and phone numbers to clarify spares specifications and delivery timelines prior to submission.
Are there any technical PQC requirements for Mascot spares
No explicit Technical PQC is listed; emphasis is on timely delivery (56 days), compliance with OEM spares, and commercial terms including Bid Security Declaration and 25% quantity variation.