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Indian Air Force Facial/Biometric Recognition System Tender Belgaum Karnataka 2025 – Access Control Bid with 3 Years Govt Experience

Bid Publish Date

13-Jan-2026, 5:14 pm

Bid End Date

29-Jan-2026, 6:00 pm

EMD

₹38,000

Location

BELAGAVI , KARNATAKA

Progress

Issue13-Jan-2026, 5:14 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

  • The Indian Air Force along with the Department of Military Affairs invites bids for the facial/biometric recognition system for access control to be deployed at ATS Belagavi, Sambra, Belagum, Karnataka 591124. The bid requires EMD ₹38,000 and installation/commissioning at the specified location. Bidders must ensure the supplied system remains active for at least seven years of market life post-award and comply with option-clauses for quantity fluctuations up to 25%. This is a government procurement aimed at upgrading secure access through advanced biometric solutions.
  • Key differentiators include on-site delivery/installation at Belgaum, and data sheet verification against technical parameters to prevent mismatches. The tender emphasizes compliance with governance standards, and requires a structured financial and operational standing to participate. A Malicious Code Certificate is mandatory to certify hardware/software integrity. Overall, the procurement targets a reliable biometric access control ecosystem for defense purposes.

Technical Specifications & Requirements

  • Product category: Facial/biometric recognition system for access control (no BOQ items provided).
  • Data Sheet: Required upload with bid; must match offered specifications to avoid rejection.
  • Experience: Bidder or OEM must have supplied similar biometric/access control systems to Central/State Govt or PSU for 3 years prior to bid opening.
  • Data integrity: Malicious Code Certificate mandatory; no embedded malicious code in hardware/software.
  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; vendor code creation documentation required.
  • Compliance: System must have a minimum seven-year residual market life; not end-of-life before then.

Terms & Eligibility

  • Delivery/Installation: At ATS Belagavi, Sambra, Belagum, Karnataka 591124; installation scope included.
  • EMD: ₹38,000; submission via specified method.
  • Financial standing: Not in liquidation or bankruptcy; bidder to upload undertaking.
  • Validity: Products must be non-obsolete for seven years; OEM/ reseller must prove regular supply to government bodies for three years.
  • Documentation: PAN, GST, cancelled cheque, EFT mandate; Data Sheet alignment required.

Key Specifications

  • Facial/biometric recognition system for access control

  • EMD: ₹38,000

  • Delivery/installation at ATS Belagavi, Sambra, Belagum, Karnataka 591124

  • Must maintain ≥7 years residual market life

  • 3 years govt/PSU supply experience (OEM or through reseller)

  • Data Sheet uploaded and matched to bid offering

  • Malicious Code Certificate required

  • Not specified in BOQ; emphasis on data sheet alignment

Terms & Conditions

  • EMD of ₹38,000 required with bid submission

  • Delivery and installation at ATS Belagavi, Sambra, Belagum, Karnataka

  • Vendor must have 3 years govt/PSU supply experience; OEM/Reseller acceptable

  • Product must have at least 7 years market life and not be end-of-life

  • Data Sheet alignment mandatory; no mismatch in technical parameters

  • Malicious Code Certificate mandatory for hardware/software

Important Clauses

Delivery Terms

Delivery and installation at ATS Belagavi, Sambra, Belagum, Karnataka 591124; option to adjust quantities up to 25% at contract rates.

Malicious Code Certificate

Seller must certify that offered hardware/software does not contain embedded malicious code.

Eligibility & Financial Standing

Bidder must not be under liquidation; must upload undertaking; 3 years govt/PSU supply experience required.

Bidder Eligibility

  • 3 years of regular supply of biometric/access control systems to government or PSU bodies

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM or authorized reseller with data sheet alignment and data integrity certifications

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate copy certified by bank

5

Data Sheet of offered product(s)

6

Experience certificates for similar govt/PSU supply (3 years prior to bid opening)

7

OEM authorization (if bidding through reseller)

8

Declaration of non-liquidity/bankruptcy

9

Malicious Code Certificate

Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid for facial biometric recognition system tender in Belgaum?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the Data Sheet of the offered system. Ensure the OEM or authorized reseller demonstrates 3 years govt/PSU experience, and include the Malicious Code Certificate. EMD is ₹38,000; bid must match technical parameters to Data Sheet; delivery at ATS Belagavi.

What documents are required for biometric access control tender submission in Karnataka?

Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, Data Sheet of the product, proof of 3-year govt/PSU supply experience, OEM authorization if applicable, and a Malicious Code Certificate. Also provide undertaking that the bidder is not in liquidation or bankruptcy.

What are the technical specifications for the biometric access control bid in Belagavi?

The tender specifies facial/biometric recognition system for access control with an uploaded Data Sheet; there is no BOQ provided. Vendors must ensure the product remains non-end-of-life for at least seven years and comply with data-sheet–matched parameters; Malicious Code Certificate is mandatory.

When is the delivery and installation deadline for the Belagavi bid?

Delivery/installation is to be performed at ATS Belagavi, Sambra, Belagum, Karnataka 591124. The option clause allows up to 25% quantity adjustment at contract rates; delivery period starts from the last date of the original delivery order with a minimum 30 days extension in certain cases.

What is the EMD amount and payment terms for this biometric tender?

EMD is ₹38,000. Payment terms are not fully disclosed; bidders should prepare to furnish bank EFT mandates and related documentation. Ensure the data sheet matches offered hardware/software, and submit in conjunction with the bid for vendor code creation.

What eligibility criteria ensure participation in the Karnataka biometric procurement?

Eligibility requires non-liquidity, 3 years of govt/PSU supply experience for the same or similar products, OEM/ reseller capability, and a non-obsolete 7+ year market life. Data Sheet accuracy and Malicious Code Certificate are also mandatory for submission.

Which certificates confirm security integrity for the biometric system bid in 2025?

A Malicious Code Certificate confirms security integrity. Ensure the hardware/software does not contain embedded malicious code. Data Sheet must align with the offered product; OEM authorization may be required if bidding through a reseller; ensure PAN/GST compliance.

What is the required market life for the proposed biometric system?

Bidder must ensure the offered facial/biometric system has at least seven years residual market life, meaning the product should not be declared end-of-life by the OEM before that period.

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