Department Of Posts A4 & Legal Size Multifunction Printer Tender Darbhanga Bihar 2026 - ISO 9001/IS 550 Compliant MFP Procurement
Progress
Key Highlights
- • Brand/OEM requirements: OEM authorization required for distributors; include contact details and official certification
- • Technical standards: IS 550 or ISO equivalents not specified; emphasis on office MFP compatibility and GST compliance
- • Special clauses: 25% quantity uplift/downsize option during and after contract with prorated delivery time
- • Eligibility: 3-year turnover evidence via audited statements or CA certificate; non‑liquidation declaration
- • Warranty/AMC: Not stated; bidder should provide an escalation matrix for service support
- • Penalties/DSR: Not specified; ensure adherence to GeM delivery and GST invoicing procedures
- • Delivery: Delivery period begins from last date of original delivery order; extended time rules apply
- • Documentation: OEM authorization, GST invoice screenshots, and GST portal payment evidence required
Tender Overview
The Department of Posts invites bids for an A4 and Legal Size Multifunction Printer (MFP) in Darbhanga, Bihar 846001 with an estimated value of ₹167,000. The procurement targets a single category of MFP devices suitable for mail processing and administrative use. The tender emphasizes vendor compliance with OEM authorization, GST handling, and turnover criteria, while retaining flexibility for quantity adjustments up to 25%. No BOQ items are listed, indicating a streamlined supply contract focused on a single printer model or closely matched variants. The opportunity requires bidders to meet financial stability criteria and to provide post‑sales service support within the specified delivery framework. The clause on option quantities and delivery extension underscores procurement risk management and contract adaptability, ensuring continuity of operation within the government supply chain. The tender is positioned for local vendors with the capability to furnish compliant MFP units and provide timely invoicing through GeM.
Technical Specifications & Requirements
- Product category: A4 and Legal Size Multifunction Printer (MFP) suitable for office use
- Estimated value: ₹167,000; delivery terms aligned with contract quantities and extensions
- Autorised OEM authorization: Required if bidding through distributors; include OEM certificate and contact details
- GST handling: Bidders must account for GST; reimbursement policy follows actuals or applicable rates, whichever is lower
- Turnover criteria: Minimum average annual turnover over the last 3 years; audited balance sheets or CA certificate to be uploaded
- Service & support: Escalation matrix required for service support; after‑sales service in India for imported products must have a registered Indian office
- Delivery period & option clause: Delivery period starts from the last date of original delivery order; 25% quantity variation allowed during contract and currency with proportional extension days
- Documentation: GST invoice upload and GST portal payment screenshot at invoice generation
- Declarations: Undertakings on non‑liquidation and financial health; manufacturer authorization and service capability evidence
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must comply with usual GeM terms and provide necessary security as per standard procedure
- Experience/Turnover: Minimum average annual turnover over the last 3 years; audited financials or CA certificate required
- Delivery: Delivery terms subject to option clause; delivery clock starts after the original delivery order date
- Payment terms: GST invoicing via GeM; reimbursement as per actual GST or applicable lower rate; specific payment timeline not listed
- OEM authorization: Mandatory if bidding through an Authorized Distributor; provide OEM authorization certificate with full contact details
- Warranty/Support: Not explicitly stated; escalation matrix must be provided for service support within India
- Import considerations: For imported devices, OEM must have registered office in India for after‑sales service
- Documentation: Upload GST certificate, PAN, turnover certificates, experience certificates, and OA/MA authorizations as part of bid submission
Key Specifications
-
Product type: A4 and Legal Size Multifunction Printer (MFP)
-
Estimated value: ₹167,000
-
Delivery framework: 25% quantity tolerance; delivery period linked to original and extended orders
-
OEM authorization: required for distributors; include name, designation, address, email, phone
-
GST handling: reimbursement per actuals or lower applicable rate; GST invoice uploaded on GeM
-
Turnover: minimum average annual turnover over last 3 years; evidence via audited statements or CA certificate
-
After‑sales: Indian registered office required for imported products; escalation matrix mandatory
-
Documentation: GST invoice screenshot, GST portal confirmation, and bid‑level certificates
Terms & Conditions
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Delivery quantity flexibility up to 25% during contract with proportional extension
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Mandatory OEM authorization for distributors; provide complete contact details
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Turnover criterion: 3-year average turnover with supporting audit/CA certificate
Important Clauses
Payment Terms
GST invoicing via GeM; reimbursement as actual GST or lower applicable rate; payment terms not explicitly specified
Delivery Schedule
Delivery begins after original delivery order; option clause allows up to 25% quantity change with adjusted delivery time
Penalties/Liquidated Damages
Not explicitly specified; bidders should assume standard GeM penalties and contract performance norms
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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Minimum average annual turnover as specified (3-year window) with audited documents
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OEM authorization if bidding through distributors; complete contact details
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
83
OEM Avg. Turnover
6
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Darbhanga
Delivery Pincodes
846005
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramniwas Kumar | 846005,Postal Training Centre, Darbhanga | Darbhanga | Bihar | 846005 | 1 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9913641.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST certificate
PAN card
Audited financial statements or CA certificate indicating turnover
Manufacturer authorization / OEM authorization certificate
Experience certificates for similar supply of printers or MFPs
GeM portal GST invoice and GST payment screenshot
Declaration of non‑liquidation or similar proceedings
Service escalation matrix or after‑sales support details
Authorisation details of distributors if bidding as authorized reseller
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for A4 and Legal Size MFP tender in Darbhanga Bihar 2026
To bid, ensure OEM authorization if bidding through a distributor, upload GST certificate and tax invoices, provide 3-year turnover evidence via audited statements or CA certificate, and submit escalation matrix for service. The contract allows a 25% quantity variation with prorated delivery time; ensure compliance with GeM GST invoicing rules.
What documents are required for Department of Posts MFP procurement in Bihar
Submit GST certificate, PAN, turnover proof (audited statements or CA certificate), OEM authorization, experience certificates for similar printer supply, GeM GST invoice and payment screenshot, non‑liquidation declaration, and the service escalation matrix; include distributor authorization if applicable.
What are the delivery terms for the Darbhanga MFP tender
Delivery starts from the last date of the original delivery order. If the option clause is exercised, additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extended delivery may extend up to the original period.
Which standards or certifications are required for this MFP bid
The tender requires OEM authorization and GST compliance; explicit standards like IS 550 are not specified, but suppliers should ensure office‑grade MFP compatibility and dependable after‑sales support in India.
How is GST handled for this GeM tender in Bihar
GST reimbursement is based on actuals or the applicable rate, whichever is lower, and bidders must upload GST invoice and the GST portal payment screenshot during invoice generation.
What is the turnover requirement for eligibility in this printer tender
Bidders must demonstrate minimum average annual turnover over the last 3 financial years ending 31st March; provide audited balance sheets or CA certificate; new entities use completed years post‑constitution turnover for assessment.
Is there an escalation matrix for service support in this procurement
Yes; bidders must provide an escalation matrix for service support. For imported devices, ensure an Indian‑registered office for after‑sales service; include contact points and response times in the technical bid.
What is the estimated contract value for the MFP tender in Darbhanga
The estimated value is ₹167,000; bidders should align pricing, ensure GST compliance, and prepare accurate cost breakups including potential 25% quantity variation and corresponding delivery implications.