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Hindustan Petroleum Corporation Ltd High Mast System Supply & Installation Tender 2026

Bid Publish Date

04-Jun-2026, 12:06 pm

Bid End Date

15-Jun-2026, 12:00 pm

EMD

₹2,00,000

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Progress

Issue04-Jun-2026, 12:06 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

490

Category

HIGH MAST SYSTEM,N FLP STL,30MT,ACCESSOR

Bid Type

Two Packet Bid

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for a comprehensive package including HIGH MAST SYSTEM, LED street lights and fittings, RMC foundations up to 3 m, excavation, PCC, fencing, signage, and related civil works. The estimated value is not disclosed, with an EMD of ₹2,00,000. The scope covers supply, fabrication, and installation of lighting and civil works; location is not specified, but the bid emphasizes complete turnkey execution with erection and commissioning. A key differentiator is the option clause allowing quantity adjustments up to 25% during and after contract to accommodate demand fluctuations. This tender requires bidders to align with HPCL’s compliance and procurement processes.

Technical Specifications & Requirements

  • EMD: ₹2,00,000 (eligible to be submitted as per tender terms)
  • GST: Bidders to determine applicability; reimbursement follows actuals or the lower of quoted GST %
  • Vendor Code Creation documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank
  • Contractual terms: Seller cannot assign or subcontract without prior written consent; joint and several liability in case of sub-contracts
  • Delivery & option clause: Quantity can be increased up to 25%; delivery period starts from the last date of the original delivery order with minimum 30 days additional time; extensions permitted as per option clause
  • GST and compliance: All GST and tax matters to be managed by bidder; supplier to maintain GST compliance documentation

Terms, Conditions & Eligibility

  • EMD: ₹2,00,000
  • Documentation: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents
  • Financial standing: Bidder must not be in liquidation or court receivership; bid submission must include an undertaking
  • Rights: HPCL reserves rights regarding quantity adjustments (up to 25%), termination for material breach, and delivery failure; assignment/sub-contracting requires buyer consent
  • GST handling: Reimbursement as per actuals or lower quoted rate; bidder to verify applicable GST

Key Specifications

  • EMD amount: ₹2,00,000

  • Delivery terms include 25% quantity variation

  • Scope includes HIGH MAST SYSTEM, LED lighting, RFID? (not specified); civil works like excavation up to 3m, RCC laying

  • Contractual clauses: no assignment/sub-contract without consent; joint liability

Terms & Conditions

  • EMD required: ₹2,00,000 with bid

  • Option clause allows up to 25% quantity variation

  • GST handling and vendor code documents mandatory

Important Clauses

Payment Terms

GST reimbursement as per actuals or lowest quoted rate; no separate payment schedule provided

Delivery Schedule

Delivery period tied to last date of original delivery order; minimum 30 days extension; option-based time adjustments

Penalties/Liquidated Damages

Termination possible for non-compliance, delivery failure, or defective material replacement delays

Bidder Eligibility

  • Not in liquidation or court receivership

  • Ability to provide required documents (PAN, GSTIN, EFT Mandate)

  • Capability to manage turnkey supply, fabrication, and installation works

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

HIGH MAST SYSTEM,N FLP STL,30MT,ACCESSOR , SUPPLY and FABRICATION,FACILITY SIGNAGES , LED,FLOOD LIGHT 400W WITH FITTINGS , PROVIDING and LAYING,RMC,M25 , EXCAVATION,F FNDTN,GRND LVL UPTO 1.5M , EXCAVATION,F FNDTN,GRND LVL UPTO 3M , RUBBLE SOLLING 150 MM THK , PCC 1 3 6 , SUPPLY,FBRCTN,HSTNG and PLCNG,HYSD RNFRMTBAR , SPLY AND FIXG OF LIGHT BOLLARD , SPLY and INSTLN OF STREET LIGHT LED , SUP and FIX LED LGTSPIKE,18W,INCLUDING D , LED LIGHTS

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GAS
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Documents 5

GeM-Bidding-9419738.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 13 Items Sign in for GEM prices

#1

HIGH MAST SYSTEM,N FLP STL,30MT,ACCESSOR

Refer to the tender document

2 eac Delivery: 60 days
#2

SUPPLY and FABRICATION,FACILITY SIGNAGES

Refer to the tender document

1 eac Delivery: 60 days
#3

LED,FLOOD LIGHT 400W WITH FITTINGS

Refer to the tender document

36 eac Delivery: 60 days
#4

PROVIDING and LAYING,RMC,M25

Refer to the tender document

150 m3 Delivery: 60 days
#5

EXCAVATION,F FNDTN,GRND LVL UPTO 1.5M

Refer to the tender document

20 m3 Delivery: 60 days
#6

EXCAVATION,F FNDTN,GRND LVL UPTO 3M

Refer to the tender document

150 m3 Delivery: 60 days
#7

RUBBLE SOLLING 150 MM THK

Refer to the tender document

10 m2 Delivery: 60 days
#8

PCC 1 3 6

Refer to the tender document

5 m3 Delivery: 60 days
#9

SUPPLY,FBRCTN,HSTNG and PLCNG,HYSD RNFRMTBAR

Refer to the tender document

3 mt Delivery: 60 days
#10

SPLY AND FIXG OF LIGHT BOLLARD

Refer to the tender document

60 eac Delivery: 60 days
#11

SPLY and INSTLN OF STREET LIGHT LED

Refer to the tender document

25 eac Delivery: 60 days
#12

SUP and FIX LED LGTSPIKE,18W,INCLUDING D

Refer to the tender document

20 eac Delivery: 60 days
#13

LED LIGHTS

Refer to the tender document

8 eac Delivery: 60 days

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate certified by bank

5

GST/Tax compliance documents

6

Undertaking on non-liquidation/non-bankruptcy

7

Vendor code creation documents

Frequently Asked Questions

How to bid for HPCL high mast system tender in 2026 with EMD

Bidders must submit an EMD of ₹2,00,000 along with PAN, GSTIN, cancelled cheque, and EFT Mandate. Ensure GST applicability is checked, and include undertaking of financial standing. The bid should address turnkey supply, fabrication, and installation as per HPCL terms and option clause.

What documents are required for HPCL vendor code creation

Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certifiied by bank. These form part of the vendor code creation process, ensuring eligibility to participate in HPCL tenders for civil works and lighting systems.

What are the delivery and variation terms for HPCL contract

Delivery period starts from the last date of the original order; quantity may be increased by up to 25% during the contract and currency. If extended, extra time is calculated as (additional quantity/original quantity) × original delivery days, with a minimum 30 days.

What standards and certifications are required for HPCL lighting works

The tender specifies no explicit standards in the data provided; bidders must ensure GST compliance, financial solvency, and compliance with HPCL procurement terms, including no assignment/sub-contract without consent and liability sharing for sub-contracts.

When is the HPCL tender delivery deadline and payment terms

Specific delivery deadlines are tied to the original delivery order with potential 30+ day extensions under the option clause; payment terms indicate GST reimbursement depending on actuals or lowest quoted rate, with no fixed advance or stage payments described.

How to ensure eligibility for HPCL high mast system bid 2026

Demonstrate financial stability, provide undertaking against liquidation, and submit PAN, GSTIN, and EFT Mandate. Ensure ability to manage turnkey supply and installation, and comply with HPCL terms including 25% quantity option and no-assignment/sub-contract restrictions.

What is the role of the option clause in HPCL tender

The option clause allows HPCL to increase or decrease quantity by up to 25% at contracted rates; additional time is allocated as a function of added quantity and original delivery period, with a minimum 30 days buffer.

What documents are mandatory for bid submission in HPCL procurement

Mandatory documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and an undertaking of financial standing; ensure GST compliance and that vendor code creation is complete before bid submission.

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