Indian Army Butter, Cookies, Spices Procurement Tender Ambala Haryana 2026 – 25% Quantity Option Clause & Pre-Bid Meeting
Progress
Quantity
389
Key Highlights
- • Mandatory pre-bid meeting on 28 Feb 2026 at consignee location; attendance mandatory
- • Option clause allowing ±25% quantity variation during contract at contracted rates
- • Delivery period adjustments based on formula with minimum 30 days
- • Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
- • BOQ contains 14 listed items with no explicit quantities
- • ATC clauses govern quality/material finalization during pre-bid
- • Ambala, Haryana location; broad procurement category covering edibles, spices, and souvenirs
- • No specific EMD amount disclosed in tender data
Categories
6
Tender Overview
Organization: Indian Army, Department of Military Affairs. Procurement: select consumables and miscellaneous items including butter, cookies, coffee, spices (cumin, chili, salt, coriander, chana flour), besan, flour, flowers, wreaths, chuna, geru, and souvenirs. Location: Ambala, Haryana 133001. Estimated value and EMD: not specified. Notable features include an option clause allowing up to 25% quantity variation at contracted rates and a delivery-time extension formula. A mandatory pre-bid meeting is scheduled for 28 Feb 2026 at the consignee location to finalize quality/materials. Bidders must attend or risk disqualification. A vendor-code setup requires PAN, GSTIN, cancelled cheque, and EFT mandate. The 14-item BOQ lists items without quantitative detail, signaling a broad supply scope rather than a fixed SKU list.
Technical Specifications & Requirements
- Option Clause: Quantity may increase or decrease up to 25% of bid quantity at the time of contract and during the contract currency.
- Delivery Timelines: Additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; extension possible up to the original delivery period.
- Pre-Bid Meeting: Mandatory attendance on 28 Feb 2026 at consignee location; non-attendance leads to disqualification.
- Vendor Code Creation Documentation: Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank.
- BOQ: 14 items listed; no quantitative details provided for items.
- Quality Approval: Meeting will finalize quality/materials during pre-bid.
- Compliance: All bidders must adhere to the buyer-specified terms and ATC clauses.
Terms, Conditions & Eligibility
- EMD: Amount not specified in tender.
- Delivery: As per option clause with extended delivery time rules; initial delivery window undefined.
- Payment Terms: Not specified in the provided terms.
- Attendance: Mandatory pre-bid meeting participation; non-attendance results in disqualification.
- Documents for Vendor Code Creation: Submit PAN, GSTIN, cancelled cheque, and EFT mandate along with bid.
- Right to Modify: Purchaser reserves the right to alter quantity by up to 25% during contract and currency.
- Eligibility: Compliance with ATC clauses and quality finalization at pre-bid is required for eligibility.
Key Specifications
-
Product categories include butter, cookies, coffee, cumin, chili, salt, coriander, besan, flour, souvenirs, flowers, wreath, chuna, geru
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BoQ contains 14 items, no quantitative values or SKUs specified
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Pre-bid meeting to finalize quality/materials
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25% quantity variation permitted by purchaser
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Delivery extension calculation: (increased quantity/original quantity) × original delivery period, min 30 days
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Vendor code creation requires PAN, GSTIN, cancelled cheque, EFT mandate
Terms & Conditions
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EMD amount not disclosed; ensure readiness to provide as per ATC
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Mandatory pre-bid meeting; non-attendance leads to disqualification
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25% quantity adjustment rights and extended delivery terms
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Submit PAN, GSTIN, cancelled cheque, EFT mandate for vendor code
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BOQ lists 14 items with no fixed quantities; expect flexible procurement scope
Important Clauses
Payment Terms
Not specified in provided terms; bidders should expect standard government procurement payment terms post-delivery per contract.
Delivery Schedule
Delivery timeline governed by option clause with minimum 30 days extension if needed; extended period may align with original delivery period.
Penalties/Liquidated Damages
Not specified in data; bidders should verify at pre-bid meeting and ATC.
Bidder Eligibility
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Participation mandatory only for bidders attending pre-bid meeting
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Compliance with vendor-code requirements (PAN, GSTIN, EFT mandate)
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Ability to supply items across multiple categories within 14-item scope
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Item Category
Butter , Cookies , Coffee , Cumin , Chilly , Salt , Coriander , Besan , Flour , Souvenir , Flowers , Wreath , Chuna , Geru
Authority Records
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Documents 4
GeM-Bidding-9053101.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Butter
Butter 100 gm
Cookies
Cookies 100 gm
Coffee
Coffee 90 gm
Cumin
Cumin 100 gm
Chilly
Chilly Pdr 100 gm
Salt
Black Salt 200 gm
Coriander
Coriander Pdr 100 gm
Besan
Besan
Flour
Flour
Souvenir
Souvenir
Flowers
Decoration Flowers
Wreath
Wreath
Chuna
Chuna
Geru
Geru
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Butter | Butter 100 gm | 25 | pkt | varunsampath | 15 | |
| 2 | Cookies | Cookies 100 gm | 200 | pkt | varunsampath | 15 | |
| 3 | Coffee | Coffee 90 gm | 5 | pkt | varunsampath | 15 | |
| 4 | Cumin | Cumin 100 gm | 3 | pkt | varunsampath | 15 | |
| 5 | Chilly | Chilly Pdr 100 gm | 5 | pkt | varunsampath | 15 | |
| 6 | Salt | Black Salt 200 gm | 5 | pkt | varunsampath | 15 | |
| 7 | Coriander | Coriander Pdr 100 gm | 5 | pkt | varunsampath | 15 | |
| 8 | Besan | Besan | 4 | kgs | varunsampath | 15 | |
| 9 | Flour | Flour | 15 | kgs | varunsampath | 15 | |
| 10 | Souvenir | Souvenir | 56 | nos | varunsampath | 15 | |
| 11 | Flowers | Decoration Flowers | 14 | set | varunsampath | 15 | |
| 12 | Wreath | Wreath | 12 | nos | varunsampath | 15 | |
| 13 | Chuna | Chuna | 20 | kgs | varunsampath | 15 | |
| 14 | Geru | Geru | 20 | kgs | varunsampath | 15 |
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate duly certified by bank
Bid submission documents for Vendor Code Creation
Any provisional certificates or ATCs referenced in terms (if applicable)
Technical bid documents (as required by bid)
Experience certificates and financial statements (as applicable)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Keshav Enterprises Under PMA | - | 06-03-2026 12:08:07 | |
| 2 | Mercury Outfits Under PMA | - | 07-03-2026 13:32:45 | |
| 3 | S.N.S.INTERNATIONAL Under PMA | - | 05-03-2026 17:40:16 | |
| 4 | VERMA ENTERPRISES Under PMA | - | 01-03-2026 22:17:48 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | Keshav Enterprises(MSE)( MSE Social Category:General ) Under PMA | Item Categories : Butter,Cookies,Coffee,Cumin,Chilly,Salt,Coriander,Besan,Flour,Souvenir,Flowers,Wreath,Chuna,Geru | |
| L2 | Mercury Outfits (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Butter,Cookies,Coffee,Cumin,Chilly,Salt,Coriander,Besan,Flour,Souvenir,Flowers,Wreath,Chuna,Geru | |
| L3 | VERMA ENTERPRISES (MSE)( MSE Social Category:OBC ) Under PMA | Item Categories : Butter,Cookies,Coffee,Cumin,Chilly,Salt,Coriander,Besan,Flour,Souvenir,Flowers,Wreath,Chuna,Geru | |
| L4 | S.N.S.INTERNATIONAL (MSE)( MSE Social Category:General ) Under PMA | Item Categories : Butter,Cookies,Coffee,Cumin,Chilly,Salt,Coriander,Besan,Flour,Souvenir,Flowers,Wreath,Chuna,Geru |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid in the Ambala Army tender for consumables & spices 2026?
Bidders must attend the mandatory pre-bid meeting on 28 Feb 2026 at the consignee location, submit PAN, GSTIN, cancelled cheque, and EFT mandate, and comply with the 25% quantity variation option. Ensure submission of all required bid documents and adherence to vendor-code creation processes to participate.
What documents are required for vendor code creation in this tender?
Submit PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate certified by your bank. These documents must accompany the bid submission to establish vendor eligibility and enable EFT payments post award.
What is the delivery extension rule for quantity changes in this procurement?
Delivery time extends using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The purchaser may further extend within the original delivery window while exercising the option clause.
Are there any specific compulsory attendance requirements for bidders?
Yes. All bidders must participate in the pre-bid meeting on 28 Feb 2026 at the consignee location; failure to attend results in disqualification with no recourse for representation.
What items are included in the BOQ for this tender in Ambala?
The BOQ lists 14 items including butter, cookies, coffee, cumin, chili, salt, coriander, besan, flour, souvenirs, flowers, wreath, chuna, and geru; however, explicit quantities per item are not provided in the tender data.
What is the EMD requirement for this Indian Army procurement in Ambala?
The tender data does not specify an EMD amount; bidders should await clarification at the pre-bid meeting and verify if EMD is required under the finalATC terms.
What standards or quality criteria are specified for this procurement?
Quality finalization occurs during the pre-bid meeting; no explicit IS/ISO standards are listed in the provided data. Prepare to align with organization-specific quality/material finalization during the meeting.
What are the payment terms and delivery expectations for the Army tender in Ambala?
Payment terms are not detailed in the available terms; delivery expectations hinge on the option clause with potential extension; verify final terms during the mandatory pre-bid meeting and ATC documentation.
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Documents 4
GeM-Bidding-9053101.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS