GEM

Indian Army M4 CHIP LAPTOP OR HIGHER Tender 2025 India ISO 9001 Compliance and 25% Quantity Flexibility

Posted

02 Nov 2025, 06:12 pm

Deadline

13 Nov 2025, 07:00 pm

Location

SOLAN , HIMACHAL PRADESH

Progress

Issue02 Nov 2025, 06:12 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Tender Overview

The tender is issued by the Indian Army under the Department Of Military Affairs for the procurement of M4 CHIP LAPTOP OR HIGHER. Although start/end dates and estimated value are not disclosed, the contract allows a quantity variation of up to 25% at the bid stage and again during the contract period at contracted rates. The award includes pre- or post-dispatch inspection options and requires OEM or bidder to provide ISO 9001 certification, dedicated service support, and an OEM warranty. The procurement emphasizes a robust after-sales network in India with installation, commissioning, and training commitments. A distinctive clause is the option to extend delivery time proportionally to any quantity increase, with a minimum extension of 30 days. The bidder must comply with all terms and submit EMD/PBG via DD to SBI Kasauli. Unique aspects include in-country service capability, warranty handling, and post-acceptance guarantees. This tender targets suppliers capable of meeting military-grade standards and rapid delivery schedules within the Indian supply chain.

Technical Specifications & Requirements

  • Product category: Laptops meeting or exceeding the M4 CHIP specification tier
  • Standards: ISO 9001 certified manufacturer or OEM; warranty as per specification
  • Inspection: Placeholder options include pre-dispatch and post-receipt inspection at consignee site
  • Warranty/Support: OEM warranty certificates required at delivery; service centers listed near consignee locations; dedicated/toll-free service line
  • Delivery/Variation: 25% quantity variation rights; delivery period adjusts with quantity, minimum 30 days; extension aligned to original delivery terms
  • EMD/PBG: EMD submission via DD; DD payable at SBI Kasauli; hardcopy delivery within 5 days of bid end/opening
  • Documentation: ISO 9001 proof, service/support details, installation/ commissioning plan

Terms, Conditions & Eligibility

  • EMD: Not explicitly quantified in tender data; submission via Account Payee DD to SBI Kasauli
  • Warranty: OEM warranty; post-installation service and maintenance group required within India
  • Inspection: Pre-dispatch or post-receipt inspection options; supplier must comply with BOQ/ATC as selected
  • Delivery: Option clause allows up to 25% quantity variation; delivery extension logic with minimum 30 days, based on ratio of additional to original quantity
  • Certification: ISO 9001 certification mandatory for bidder or OEM
  • Service: Dedicated toll-free service line; service centers near consignee locations to be uploaded with bid
  • Documentation: GST, PAN, experience certificates, and other standard bid documents likely required; ensure hardcopy submission within 5 days

Key Specifications

  • Product: Laptops (M4 CHIP tier or higher)

  • Standards: ISO 9001 certified manufacturer or OEM

  • Warranty: OEM warranty certificates to be submitted at delivery

  • Delivery: 25% quantity variation rights; minimum 30 days extension

  • Inspection: Pre-dispatch or post-receipt inspection options

Terms & Conditions

  • Quantity variation up to 25% at bid and during contract at contracted rates

  • ISO 9001 certification required for bidder or OEM

  • EMD via Demand Draft payable at SBI Kasauli; hardcopy due within 5 days

Important Clauses

Payment Terms

EMD to be submitted as DD; no explicit payment percentages provided in data; ensure DD delivery and acknowledgment with bid

Delivery Schedule

Delivery period to start from last date of original delivery order; additional time proportional to quantity increase with minimum 30 days

Penalties/Liquidated Damages

Not explicitly stated in data; adherence to delivery schedule and warranty obligations implies possible penalties per standard government terms

Bidder Eligibility

  • ISO 9001 certified bidder or OEM

  • Capability to provide in-country installation, commissioning, and maintenance

  • Ability to supply laptops meeting M4 CHIP tier requirements with OEM warranty

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Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD document (DD to SBI Kasauli)

6

Technical bid documents

7

OEM authorization certificate (if applicable)

8

ISO 9001 certificate

9

Service center details near consignee locations

Frequently Asked Questions

How to bid for the Indian Army laptop procurement in India 2025?

Bidders must submit GST, PAN, experience proofs, and financial statements, along with EMD via Demand Draft to SBI Kasauli. Ensure ISO 9001 certification, OEM authorization if applicable, and provide service center details. The bid includes a 25% quantity variation clause and minimum 30 days extra delivery time.

What documents are required for the M4 laptop tender in India Army 2025?

Required documents include GST certificate, PAN card, experience certificates, financial statements, OEM authorization (if applicable), ISO 9001 certificate, EMD submission via DD to SBI Kasauli, and proof of dedicated service/support contact details; install/commission plan may be requested.

What are the key technical specifications for M4 laptop tender in India?

Key specifics include laptops meeting M4 CHIP tier, ISO 9001 certified manufacturer, OEM warranty certificates, and in-country service capability. Delivery timeline follows the 25% variation rule with a minimum 30 days extension; pre-dispatch or post-receipt inspection options may apply.

When is the delivery extension applicable for quantity variations in this tender?

Delivery extension applies when quantity increases up to 25% of the contracted quantity. The additional time equals (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, and can extend within the original delivery window.

What is the EMD payment mechanism for the laptop procurement?

EMD must be submitted as an Account Payee Demand Draft in favor of NIKIL KUMAR payable at SBI KASAULI. A scanned copy is uploaded with the bid, and the hardcopy must reach the buyer within 5 days of bid end or bid opening.

What warranty and after-sales service are required for this laptop tender in India?

OEM warranty certificates must be provided at delivery, with a well-established installation, commissioning, training, and maintenance service network in India. Service centers near consignee locations must be disclosed, and a dedicated toll-free service line is required for support.

What inspection options may apply for this laptop tender in India Army?

Inspection can be either pre-dispatch at seller premises or post-receipt at the consignee site, depending on the ATC selection. The inspection is conducted by a nominated agency chosen by the buyer, ensuring store acceptance before delivery.

What standards and certifications are mandatory for bidders in this procurement?

Bidders must possess ISO 9001 certification for the bidder or OEM. Warranty and after-sales support must be documented, with installation and service centers listed. Compliance with ISO standards is essential for eligibility and bid evaluation, along with the EMD submission.

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