Office Of The Commissioner Of Social Welfare Scanner & MFP Tender Guntur Andhra Pradesh 600 dpi CIS 3 Years
Bid Publish Date
25-Jul-2026, 12:20 pm
Bid End Date
03-Sep-2026, 1:00 pm
Location
Progress
Tender Overview
The Office Of The Commissioner Of Social Welfare, Andhra Pradesh, invites bids for scanning and multi-function printing equipment in GUNTUR, Andhra Pradesh. Procurement covers a Sheet Feed Scanner with CIS technology, A4/A3 MFPs, and legal-size document handling to meet government workflow demands. Key features include 40 ppm/80 ipm scanning, 600 dpi optical resolution, ADF capacity 80 sheets, and on-site 3-year OEM warranty. Bid scope emphasizes OEM-sealed units, latest firmware, and installation at consignee location with compatible drivers for Windows 11. This tender targets reliable, interoperable devices capable of high-volume daily use, with option clauses for quantity variations up to 25%. Unique requirements emphasize OEM verification, online serial verification, and documented OEM support.
Technical Specifications & Requirements
- Scanning technology: CIS (Contact Image Sensor) via Sheet Feed Scanner (Q2) with Minimum 40 ppm / 80 ipm (200/300 dpi) and automatic duplex scanning
- ADF capacity: Minimum 80 sheets; Original Document Feeder Type for scanning/copying; Automatic duplexing
- Duty cycle: Minimum 6,000 pages per day; Printing/Copier/Scan with Automatic Duplexing; Warranty: 3 years OEM onsite; Extended warranty options
- Connectivity & compatibility: USB 3.0 or higher; TWAIN & ISIS drivers; Windows 11 Professional (64-bit) compatibility; OEM-supplied power adapter and USB cable; factory sealed product; latest firmware; serial-based warranty verification
- Performance & media: Print/scan speeds: 40 PPM (monochrome) and 40 PPM/Colour depending on model; A4 & Legal sizes; compatible with PDF, Searchable PDF, JPEG, TIFF, Word, Excel; RAM 512 MB, processor 1 GHz; 80-sheet ADF and 50+ main paper tray options
- Warranty & installation: Three-year comprehensive OEM onsite warranty; installation & demonstration at consignee location; manufacturing date not older than six months
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly listed in summary; bidders must meet supplier verification via OEM warranty and online serial checks
- Delivery & option clause: Quantity may vary up to 25% at contract; delivery period recalculated from last delivery date with minimum 30 days extension
- Documents: OEM authorization, factory-sealed status, Windows 11 compatibility proof, latest firmware, and OEM support documents
- Payment terms: Not explicitly specified in summary; ensure alignment with standard government terms and 3-year onsite warranty
- Warranty & penalties: 3-year comprehensive OEM onsite warranty; extended warranty options available; LD/penalty details not specified in summary
- Eligibility: Genuine OEM products only; no refurbished/open-box; product must be listed on OEM website; OEM part number required
- Delivery & installation: Installation and demonstration at consignee location; ensure availability of power adapter and USB cable; confirm six-month manufacturing freshness
Key Specifications
-
Sheet Feed Scanner with CIS technology
-
Minimum scanning speed: 40 ppm / 80 ipm at 200/300 dpi
-
ADF capacity: 80 sheets
-
Optical resolution: 600 dpi
-
Document sizes: A4, Legal, and support for A3/MFP variants
-
USB 3.0+ connectivity; TWAIN & ISIS drivers; Windows 11 compatibility
-
On-site OEM 3-year comprehensive warranty; latest firmware
-
Factory sealed OEM product; OEM part number required
Terms & Conditions
-
Delivery quantity may vary up to 25% with proportional delivery time extensions
-
Only genuine OEM products; no refurbished/open-box; OEM verification required
-
Installation, demonstration, and OEM firmware updates must be completed at consignee location
Important Clauses
Payment Terms
Payment terms to be as per government norms; no advance beyond approved schedule; final payment contingent on delivery, installation, and acceptance
Delivery Schedule
Delivery period starts from date of purchase order; option quantity may extend delivery period; minimum 30 days extension for additional quantity
Penalties/Liquidated Damages
Liquidated damages terms to be defined in final contract; ensure timely delivery and installation; penalties for non-compliance to be as per purchaser terms
Bidder Eligibility
-
Genuine OEM products only with OEM authorization
-
Product must appear on OEM official website with listed part numbers
-
Manufacturer warranty verifiable by serial number; 3-year onsite coverage
Tender Data
Bid Details
Quantity
21
Category
A4 and Legal Size Multifunction Printer (MFP)
Bid Type
Single Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
3
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Scanner (V3) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , A3 Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Guntur
Delivery Pincodes
522501
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sreenivasakumar Singaraju | 522501,DIRECTORATE OF SOCIAL WELFARE DEPARTMENT, TADEPALLI, VIJAYAWADA, ANDHRA PRADESH | Guntur | Andhra Pradesh | 522501 | 10 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9661113.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
03-Sep-2026, 7:30 am
Opening Date
03-Sep-2026, 8:00 am
Update
Extended Deadline
24-Aug-2026, 7:30 am
Opening Date
24-Aug-2026, 8:00 am
Update
Extended Deadline
14-Aug-2026, 7:30 am
Opening Date
14-Aug-2026, 8:00 am
Categories
3
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar scanner/MFP procurements
Financial statements (last 2-3 years)
EMD/Security deposit documents (as applicable by tender terms)
Technical bid documents and OEM authorization
OEM part number and serial verification documents
Warranty confirmation and proof of on-site service capability
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Scanner Type | Sheet Fed, Integrated Sheet Fed & Flat Bed |
| Generic | Maximum Scan Size | A4 and Legal, A4, Legal and A3, A4, Legal, A3 and A3+ Or higher |
| Performance | Maximum Optical Resolution (in Dpi) | 600, 1200, 2400, 4800 Or higher |
| Performance | Simplex Colour Scan Speed at 200 dpi (in ppm) for Document Feeder | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 60, 61 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160 Or higher |
| Performance | Duplex Colour Scan Speed for document (in ipm) for Document Feeder | 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180, 181 to 200, 201 to 220, 221 to 240, 241 to 260, 261 to 280 Or higher |
| Document Handling | Duplex Scanning | No, Yes Or higher |
| Document Handling | Automatic Document Feeder (ADF) Tray Capacity at 75 GSM (in Number of sheets) | Not Applicable, 5 to 10, 11 to 20, 21 to 30, 31 to 40, 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 300, 301 to 500 Or higher |
| Certification | On Site Warranty (in Years) | 1, 2, 3 Or higher |
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid for scanner and MFP tender in Guntur Andhra Pradesh 2026
Bidders should verify OEM authorization, ensure products are listed on the OEM site with exact part numbers, submit OEM warranty proofs, and provide installation capabilities at the consignee location. Include GST, PAN, financials, and experience certificates; ensure Windows 11 compatibility and TWAIN/ISIS drivers.
What documents are required for the scanner procurement in AP
Submit GST certificate, PAN card, experience certificates for similar deployments, financial statements, EMD documents, OEM authorization, factory-sealed product proof, latest firmware confirmation, and proof of on-site OEM warranty verification; ensure OEM part numbers match tender requirements.
What are the key technical standards for the AP scanner bid
Key standards include CIS scanning technology, 600 dpi optical resolution, 40 ppm / 80 ipm performance, 80-sheet ADF capacity, USB 3.0 connectivity, TWAIN & ISIS driver support, Windows 11 compatibility, and 3-year OEM onsite warranty with verifiable serial numbers.
When is delivery and quantity variation allowed for this tender
The purchaser may increase or decrease quantity by up to 25% at contract award and during the currency. Delivery time shall extend proportionally from the last delivery date, with a minimum 30-day extension if new quantity is added.
What warranty and support are required for the scanners
Three-year comprehensive OEM onsite warranty is required, with verification by serial number. OEM must provide ongoing support documents, latest firmware, and on-site installation and demonstration at the consignee location.
What documentation confirms OEM authenticity for the AP bid
Submit OEM authorization, OEM part number, factory-sealed box status, product listed on the OEM website, and online verification of the warranty. Non-OEM or refurbished items are not acceptable.
What performance criteria must the scanner meet for scanning speeds
Minimum scanning speed is 40 pages per minute (ppm) or 80 images per minute (ipm) at 200/300 dpi for duplex scanning, with CIS technology, automatic document feeder, and 600 dpi optical resolution as baseline requirements.
What are the connectivity requirements for the MFP scanners in AP
Require USB 3.0+ connectivity, Gigabit LAN where applicable, TWAIN/ISIS driver support, and compatibility with Windows 11 Professional 64-bit; ensure availability of OEM power adapter and USB cable with factory-sealed packaging.