Secretariat Office West Bengal Printer Tender 2026 for Computer & Multifunction Printers with ISO 9001 Compliance and OEM Authorization
Bid Publish Date
21-Jan-2026, 3:15 pm
Bid End Date
02-Feb-2026, 4:00 pm
Location
Progress
RATender Overview
The Secretariat Office of the Land And Land Reforms Department, West Bengal is procuring Computer Printer (V2) and Multifunction Printer (Print, Scan, Copy) equipment. The scope covers supply of goods with potential quantity adjustments up to 25% during and after award, at contracted rates. Delivery and installation (if included) will occur at 325, Sarat Chatterjee Road, 6th Floor, Nabanna, Howrah 711102, West Bengal. A strong differentiator is the required ISO 9001 certification and OEM authorization with service centers in the procuring state, ensuring post-sale support. Emphasis on on-site service availability and a dedicated support line enhances uptime. The tender targets a centralized government procurement approach for reliable printing solutions with formal compliance. The inclusion of a flexible delivery window and installation terms reflects real-world exigencies in government supply chains. This opportunity is notable for bidders with established WB-based service networks and ISO-compliant printing hardware.
Key Specifications
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Supply of Computer Printer and Multifunction Printer with ISO 9001 compliance
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Minimum print speeds per ISO/IEC 24734 for A4 and A3 in monochrome and color
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Auto duplexing (2-sided) printing and copying
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Original Document Feeder and multiple main paper trays
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Connectivity: USB, Ethernet, and optional wireless
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OEM authorization and WB state service center availability
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Warranty terms and on-site service availability within West Bengal
Terms & Conditions
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Key Term 1: Quantity adjustments up to 25% during/after contract
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Key Term 2: ISO 9001 certification for bidder or OEM
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Key Term 3: OEM authorization and WB service center availability
Important Clauses
Payment Terms
Invoices to be raised in consignee name with GSTIN; ensure payment terms align with delivery and commissioning schedule
Delivery Schedule
Delivery to nabanna address; extended time rules apply for quantity variation under option clause
Penalties/Liquidated Damages
LD if delivery or commissioning is delayed beyond agreed timeline; refer to option clause for extension mechanics
Bidder Eligibility
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ISO 9001 certification for bidder or OEM
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Authorized OEM authorisation and service center in West Bengal
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Experience in supplying printers or MF printers to government entities
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DIGICOM INFOTECH Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 02-02-2026 12:46:09 | |
| 2 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 30-01-2026 15:04:29 | |
| 3 | HARDIK ENTERPRISE Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 02-02-2026 14:41:22 | |
| 4 | ICARE IT SOLUTIONS Under PMA | Make : brother Model : HL-L3280CDW | 25-01-2026 19:10:51 | |
| 5 | M/S DEEP INFOTECH Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 02-02-2026 09:34:59 | |
| 6 | ODYSSEY COMPUTER SERVICES PVT. LTD. Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 02-02-2026 12:07:35 | |
| 7 | TECHNOPOLIS DEALCOM PRIVATE LIMITED Under PMA | Make : Canon Model : Canon LBP673cdw - 1 Year Warranty | 02-02-2026 15:39:46 | |
| 8 | VARIED SERVICES Under PMA | Make : hp Model : HP Color LaserJet Pro 3203dw with 1 Year Warranty | 02-02-2026 11:48:07 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | DIGICOM INFOTECH Under PMA | Item Categories : Computer Printer (V2),Multifunction Printer (Print, Scan, Copy) | |
| L2 | ODYSSEY COMPUTER SERVICES PVT. LTD. Under PMA | Item Categories : Computer Printer (V2),Multifunction Printer (Print, Scan, Copy) | |
| L3 | HARDIK ENTERPRISE Under PMA | Item Categories : Computer Printer (V2),Multifunction Printer (Print, Scan, Copy) | |
| L4 | VARIED SERVICES Under PMA | Item Categories : Computer Printer (V2),Multifunction Printer (Print, Scan, Copy) |
Reverse Auction Schedule
Start
07-Feb-2026, 12:00 pm
End
09-Feb-2026, 12:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
11
Category
Multifunction Printer (Print, Scan, Copy)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Computer Printer (V2) (Q2) , Multifunction Printer (Print, Scan, Copy) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 4
GeM-Bidding-8866596.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printer supply projects
Financial statements showing turnover
EMD/Security deposit documentation (if required)
Technical bid documents and OEM authorization
ISO 9001 certification (bidder or OEM)
Proof of functional Service Centre in West Bengal
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Computer Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adaptor |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Colour |
| Generic | Paper Size | A4 and Legal, A3, A4 and Legal Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A3 Size-Colour (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60 Or higher |
| Printing | Auto Duplexing Printing (2-Sided Feature) | Yes Or higher |
| Connectivity | Connectivity | USB Port, Ethernet Port, Wi-Fi |
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for printer tender in West Bengal 2026
Bidders must meet eligibility criteria including ISO 9001 certification, OEM authorization, and WB service center presence. Prepare GST, PAN, experience certificates, and financials. Include technical bid with product specs, and ensure delivery terms align with Nabanna Howrah address. Submit by the tender deadline with all required documents.
What documents are required for West Bengal printer procurement
Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD documentation if applicable, OEM authorization, and ISO 9001 certificate. Also provide service center proof for West Bengal and installation/commissioning plans if in scope.
What are the technical specifications for ISO 9001 printers in this tender
Technical specs require compliance with ISO 9001, A4/A3 print speeds per ISO/IEC 24734 (mono/color), auto duplexing, original document feeder, multiple trays, and reliable connectivity (USB/Ethernet/Wi-Fi). Ensure OEM authorization and WB service center support are included in the bid.
When is delivery and installation expected for Nabanna Howrah
Delivery is required to the Nabanna address in Howrah, West Bengal. If installation is within scope, commissioning should occur promptly after delivery. The option clause allows quantity adjustments up to 25%, with extended delivery time rules based on original delivery period.
What are the payment terms for the WB printer supply contract
Payment terms specify invoicing in the consignee name with the consignee GSTIN. The contract includes delivery/installation milestones; ensure alignment with payment release timelines and verify if any advance or milestone-based payments apply per supplier agreement.
How to demonstrate OEM authorization and service center readiness
Provide OEM authorization certificate detailing name, address, email, and phone. Show proof of a functional service center in West Bengal or a plan to establish one within 30 days of award. Include escalation matrix and toll-free support details for service continuity.