Indian Coast Guard Shaft Encoder Tender Mumbai Maharashtra 2026 - BEL Chennai Eligibility
Bid Publish Date
06-Sep-2026, 8:24 pm
Bid End Date
16-Sep-2026, 9:00 pm
Location
Progress
Key Highlights
- • OEM eligibility strictly restricted to M/S BEL, Chennai
- • Quantity variation up to 25% at bid-to-contract stage and during currency
- • Delivery period adjustments based on additional quantity with minimum 30 days
- • Defence-sector shaft encoder procurement for Indian Coast Guard
Tender Overview
The Indian Coast Guard, under the Department of Defence, invites bids for a shaft encoder procurement in Mumbai, Maharashtra. The notice indicates a tender scope focused on shaft encoder products for defence applications, with an emphasis on quantity adjustments up to 25% and extension of delivery timelines within the original framework. The buyer’s term clarifies that the bid is specifically restricted to M/S BEL, Chennai, constraining bidder eligibility to the mentioned OEM. While no BOQ items or explicit quantities are listed, the opportunity is positioned as a defence-grade components procurement with flexible delivery windows and contract variation provisions. Key differentiators include the strict OEM eligibility and option-based delivery adjustments, which bidders must model in their project plans and risk registers.
- Organization: Indian Coast Guard
- Location: Mumbai, Maharashtra
- Product category: Shaft Encoder
- OEM restriction: M/S BEL, Chennai
- Delivery flexibility: up to 25% quantity variation and extended delivery per ATC
- ATC focus: defence-grade components procurement with option-based timelines
Technical Specifications & Requirements
No technical specifications or BOQ items are provided. The tender emphasizes OEM eligibility and option-based quantity adjustments rather than detailed performance criteria. Absence of BOQ items suggests bidders must rely on standard shaft encoder specifications compatible with military-grade systems, and prepare for potential alignment with BEL’s product lines. The ATC text confirms the scope is limited to a specific vendor, shaping the technical approach to procurement and integration with existing Coast Guard platforms. Bidders should pre-validate interface compatibility, environmental ratings, and supply chain readiness for BEL-manufactured encoders.
- OEM: M/S BEL, Chennai (eligibility clause)
- Quantity flexibility: up to 25% during contract and currency
- Delivery policy: as per original and extended delivery periods
- Standards reference: none specified in the data; assume standard shaft encoder interfaces
- Interface considerations: compatibility with defence platforms
Terms, Conditions & Eligibility
- Option Clause: 25% up/down quantity at contract placement; extended delivery time proportionate to additional quantity
- Delivery timing: calculated from the last date of original delivery order; minimum extension 30 days
- OEM eligibility: bid restricted to M/S BEL, Chennai; non-BEL bidders may be disqualified
- ATC clarity:Buyer-specified ATC terms govern the bid; ensure compliance with BEL-centric terms
- Payment and penalties: not specified; bidders should seek standard govt defence payment terms and LD provisions in final contract
- BOQ/Specifications: no items listed; bidders must align with BEL shaft encoder products and integration requirements
- Documentation: confirm submission of OEM authorization and BEL product conformity during bid
Key Specifications
-
Product/service names: Shaft encoder
-
Quantity/est. value: Not specified; 25% option clause
-
EMD/Estimated value: Not specified
-
Category: Defence-grade electronic sensor component
-
Delivery requirements: Extended delivery aligned to option clause
-
Experience: Defence procurement readiness; BEL OEM alignment
Terms & Conditions
-
Option Clause allows ±25% quantity variation at contract or during currency
-
Delivery period recalculated on additional quantity with minimum 30 days
-
Mandatory OEM eligibility: only M/S BEL, Chennai
-
No BOQ items or explicit specs; rely on BEL encoder compatibility
Important Clauses
Payment Terms
Not explicitly defined in ATC; bidders should assume standard govt terms and inquire for BEL-specific terms
Delivery Schedule
Delivery starts from last date of original delivery order; extended time proportional to quantity with minimum 30 days
Penalties/Liquidated Damages
Not specified; bidders should seek LD provisions in final contract with defence buyer guidelines
Bidder Eligibility
-
Must be eligible to bid under government defence procurement rules
-
OEM authorization from BEL for shaft encoder supply
-
Demonstrated experience with defence-grade electronic sensor components
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
3
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
SHAFT ENCODER
Delivery Details
Max Delivery Days
90
Delivery Locations
1
Delivery Cities
Mumbai
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Mumbai | Mumbai | - | - | 1 | 90 | - |
Authority Records
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Documents 3
GeM-Bidding-9853206.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar shaft encoder supply
Financial statements (last 2-3 years)
EMD/Security deposit documents (as specified by buyer ATC)
Technical bid documents demonstrating encoder compatibility
OEM authorization letter from BEL (Chennai) confirming product supply
Any BIS/ISO or defence-grade certifications relevant to shaft encoders (if available)
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid on the shaft encoder tender in Mumbai for BEL equipment?
Bidders must secure BEL, Chennai authorization and meet defence procurement eligibility. Prepare OEM confirmation, GST, PAN, financials, and experience certificates for similar encoder supply. The ATC allows 25% quantity variation; ensure delivery plans accommodate potential extensions and interface compatibility with Coast Guard systems.
What documents are required for the shaft encoder procurement in Mumbai?
Submit GST certificate, PAN, two to three years of financial statements, encoder-specific experience certificates, OEM authorization from BEL, technical compliance documents, and EMD or security deposit as per ATC. Include any BIS/ISO certifications if available to strengthen bid.
What are the key eligibility criteria for the coast guard encoder tender?
Eligibility centers on BEL OEM authorization, ability to supply defence-grade shaft encoders, and demonstrated experience in similar projects. Bidders must comply with OEM terms and provide technical conformity certificates and financial documents demonstrating stability for defence contracts.
What is the delivery time framework for quantity variations in this tender?
Delivery begins from the last date of the original delivery order. For additional quantity, time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum extension of 30 days. The purchaser may further extend within the original period.
What standards or certifications are required for the shaft encoder bid in Mumbai?
The tender data does not specify exact standards; bidders should provide BEL product conformity and any available defence-grade certifications, and anticipate BIS/ISO certifications for encoder components to support compliance during evaluation.
How does the OEM restriction affect non-BEL vendors for this tender?
Non-BEL bidders face disqualification due to the explicit ATC clause restricting bids to M/S BEL, Chennai. Vendors should pursue BEL authorization or partner with BEL to participate and meet OEM requirements and interface compatibility.
What is the emphasis of the Mumbai coast guard encoder tender in terms of scope?
Scope emphasizes OEM-specific procurement with quantity adjustment rights and extended delivery timelines rather than detailed technical specs in the initial notice. Bidders should align with BEL encoder products, ensure supply chain readiness, and prepare for defence-grade integration into Coast Guard platforms.
What are the primary submission requirements for the BEL shaft encoder tender?
Submit OEM authorization from BEL, GST, PAN, experience certificates in encoder supply, financial statements, technical conformity documents, and EMD/security deposit as per ATC. Ensure all documents prove capability to deliver defence-grade shaft encoders under BEL terms in Mumbai.