Southern Railway DSLR Lens RF100-500mm f/4.5-7.1 L IS USM Tender Chennai Tamil Nadu 2026
Bid Publish Date
12-Oct-2026, 12:07 pm
Bid End Date
22-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Brand/OEM requirements: Brand must be mapped in GEM; only branded offers allowed, unbranded offers will be ignored.
- • Technical standard: Canon RF lens model specified; no ISI/IS standards explicitly listed, OEM certification required.
- • Special clause: Quantity variation up to 25% during contract; delivery extension mechanics defined.
- • Warranty: Minimum 24 MONTHS warranty required; declaration to be uploaded.
- • Certification/Docs: OEM authorization letter (prefer bidder-specific), GST, PAN, bank mandate, annual turnover certificate (IREPS verified), test certificate, warranty certificate.
- • Delivery scope: SITC (Supply Installation Testing and Commissioning) included.
- • Payment terms: Not detailed; payment terms to be aligned with standard procurement norms; emphasis on SITC completion.
Tender Overview
Southern Railway invites bids for a Canon RF100-500mm f/4.5-7.1 L IS USM DSLR camera lens, Quantity 01 NO, intended for use with Canon EOS R6 Mark III body. Located in Chennai, Tamil Nadu. Scope includes supply with warranty and required OEM authorization; vendor must map the offered brand in GEM and include an OEM authorization letter. The clause permits quantity variation up to 25% and extensions with contracted rates, ensuring continuity of delivery. A 24-month warranty is mandatory, with all supporting documents to be uploaded.
Key differentiator: brand-specific eligibility and mandatory OEM authorization; no unbranded offers will be considered.
Technical Specifications & Requirements
- Product name & model: Canon RF100-500mm f/4.5-7.1 L IS USM lens, compatible with EOS R6 Mark III.
- Quantity: 01 NO.
- Warranty: 24 MONTHS.
- Eligibility: OEM authorization letter required; bid must reflect offered brand in GEM; branded offer only.
- Documentation: Tax Invoice, Bank Mandate, PAN, GST, Annual Turnover certificate (IREPS verified), Test Certificate, OEM Authorization, Warranty Certificate.
- Delivery scope: Supply, Installation, Testing and Commissioning (SITC) as per scope.
- Delivery timelines are subject to option clause and extended delivery periods as per clause.
Terms & Eligibility
- EMD/Security: Not explicitly specified in data; bidders must comply with general procurement norms and provide required documents.
- Payment & Delivery: Scope includes SITC; delivery periods governed by option clause; extended delivery time mechanism defined.
- Authorized OEM: Bidder must attach OEM authorization; bid-specific authorization preferred; validity period must be stated.
- Documentation: GST, PAN, Bank Mandate, annual turnover certificate, test certificates, warranty, and OEM authorization are required.
- Eligible bidders must map the offered brand in GEM and ensure brand reflection in the offer.
Key Specifications
-
Canon RF100-500mm f/4.5-7.1 L IS USM lens
-
Compatibility with Canon EOS R6 Mark III body
-
Quantity: 01
-
Warranty: 24 months
-
Scope: Supply, Installation, Testing and Commissioning
-
OEM authorization required; brand must be reflected in GEM
Terms & Conditions
-
Quantity may be increased by up to 25% and extended during contract at contracted rates
-
Branded offer required; OEM authorization mandatory; bidder-specific authorization preferred
-
SITC scope included; delivery and payment terms align with standard government procurement
Important Clauses
Payment Terms
Not explicitly specified; payment to follow standard Government of India procurement norms after SITC acceptance.
Delivery Schedule
Delivery period begins after last date of original delivery order; option clauses may extend delivery time with a minimum 30 days if quantity increases.
Penalties/Liquidated Damages
Not explicitly stated; penalties likely apply per standard GCC/CC for late delivery or non-conformance.
Bidder Eligibility
-
Branded offer reflecting the offered brand in GEM
-
OEM authorization letter attached or bidder-specific authorization with validity
-
Compliance with GST, PAN, bank mandate, and annual turnover certificate
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
DSLR Camera Lens (Q2)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| A ELUMALAI | 600003,OFFICE OF THE CHIEF PUBLIC RELATION OFFICER HEAD QUARTERS SOUTHERN RAILWAY, CHENNAI-3 | Chennai | Tamil Nadu | 600003 | 1 | 30 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 2
GeM-Bidding-9999852.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card copy
Annual turnover digitally signed certificate (IREPS verified)
OEM authorization certificate / OEM authorization letter (prefer bidder-specific)
Test certificate for lens
Warranty certificate
Tax invoice
Bank mandate
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid on DSLR lens tender in Chennai 2026 for Southern Railway
Bidders must submit branded offers reflected in GEM, attach OEM authorization (prefer bidder-specific), GST, PAN, bank mandate, annual turnover certificate (IREPS verified), test certificate, warranty certificate, and the tax invoice. The scope includes SITC and 24-month warranty; quantity may vary up to 25% during contract.
What documents are required for Canon RF100-500mm lens bid in Tamil Nadu
Required documents include GST registration, PAN copy, bank mandate, annual turnover certificate (IREPS verified), tax invoice, OEM authorization certificate, warranty certificate, and a lens test certificate. Ensure the brand is reflected in GEM and include the OEM authorization validity date.
What are the eligibility criteria for Canon RF100-500mm lens tender in Chennai
Eligibility requires a branded offer mapped to GEM, an OEM authorization letter (prefer bidder-specific), GST and PAN, a verified annual turnover certificate, a test certificate for the lens, and a warranty certificate. Branded offers only will be considered for the award.
What is the delivery scope for the Southern Railway lens tender
Scope is SITC: Supply, Installation, Testing and Commissioning of the Canon RF100-500mm lens, with delivery terms governed by the option clause allowing up to 25% quantity variation and potential delivery extension with proper calculations.
What is the warranty requirement for the lens bid in Chennai
Warranty required is 24 MONTHS; bidder must upload a warranty declaration. The warranty covers manufacturing defects; replacement or repair should be handled per vendor terms within warranty period.
What authorization is needed for the bid submission in Tamil Nadu
A valid OEM authorization certificate is mandatory; bidder-specific authorization is preferred. If a general authorization is used, it must state explicit validity period; otherwise the bid may be ignored.