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Mangalore Refinery & Petrochemicals Limited Materials Department Procurement Tender 2025 - GST Invoice Compliance and 25% Quantity Option

Bid Publish Date

29-Oct-2025, 12:45 pm

Bid End Date

10-Nov-2025, 3:00 pm

Location

DAKSHINA KANNADA , KARNATAKA
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Progress

Issue29-Oct-2025, 12:45 pm
Technical11-Oct-2025, 9:12 am
Financial
Award12-Dec-2025, 12:17 am
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Quantity

17

Category

1300076152

Bid Type

Two Packet Bid

Categories 5

VALVE PARTS AND ACCESSORIES SAFETY BELTS EVACUATION SET FIRE BREATHING APPARATUS SKY CLIMBER

Tender Overview

Mangalore Refinery & Petrochemicals Limited (MRPL) seeks bids via GeM for a broad Materials Department procurement, with 10 BoQ items yet to be detailed. The tender specifies an option clause allowing up to 25% quantity variation at contracted rates, and a flexible delivery timeline tied to the original delivery period. Bidders must assess GST implications independently, as MRPL will reimburse GST only to the extent of actuals or the lower of quoted rates, subject to GST cap. For vendor code creation, bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate. Invoice must be raised in the consignee’s name with its GSTIN. The contract permits termination for non-compliance, delivery failure, insolvency, or misrepresentation. The nominated Inspection Agency will be selected by MRPL on behalf of the buyer.

Technical Specifications & Requirements

  • No itemized technical specs are provided in the tender data. The scope references 10 BoQ items with no quantities or unit measurements disclosed. Key non-technical requirements include the optional quantity uplift (up to 25%), delivery period mechanics starting from the last date of the original order, and a potential price adjustment mechanism via discounts or remedies. Essential documentation includes GST/PAN for vendor creation, and GST invoice uploads on the GeM portal with GST payment proof. Vendors should ensure compliance with general procurement terms and audit readiness.

Terms, Conditions & Eligibility

  • EMD amount not specified; bidders must rely on MRPL’s standard GeM norms.
  • Delivery period terms are linked to the original delivery date, with proportional time for increased quantity, minimum 30 days.
  • GST applicability to be verified by bidders; MRPL reimburses GST at actuals or the lower quoted rate.
  • Submission documents for vendor code: PAN, GSTIN, cancelled cheque, EFT mandate.
  • Invoice terms: GST invoice must be in consignee name with consignee GSTIN; payment terms unspecified.
  • Termination rights cover non-performance, delivery failure, insolvency, and misrepresentation.
  • Inspection is handled by a nominated agency chosen by MRPL.
  • No tender ID or dates are required in the summary, but bidders should prepare for standard GeM submission processes.

Key Specifications

  • 10 BoQ items with unspecified quantities

  • Option to increase/decrease quantity up to 25% of bid/contract quantity

  • Delivery period calculated using: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days

  • GST applicability to be determined by bidder; reimbursement as actuals or lower quoted rate

  • Invoice to be raised in consignee name with consignee GSTIN

  • Nominated Inspection Agency to be appointed by MRPL

Terms & Conditions

  • Option Clause allowing ±25% quantity variation at contracted rates

  • GST and invoicing rules tied to consignee details and GSTIN

  • Vendor code prerequisites: PAN, GSTIN, cancelled cheque, EFT mandate

Important Clauses

Payment Terms

GST reimbursement limited to actuals or lower of quoted GST rate; payment terms not specified beyond GeM submission

Delivery Schedule

Delivery period starts from last date of original delivery order; extended time for increased quantity follows (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days

Penalties/Liquidated Damages

Contract termination rights exist for non-delivery, delay, insolvency, misrepresentation, and other material breaches

Bidder Eligibility

  • Submit PAN and GSTIN for vendor code creation

  • Provide EFT mandate and cancelled cheque

  • Comply with GeM portal invoicing requirements and GST proof

  • Ability to deliver within extended delivery period per option clause

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

1300076152 , 1300076153 , 1300076154 , 1300076155 , 1300076156 , 1300076207 , 1300076208 , 1300076234 , 1057868

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASMANGALORE REFINERY AND PETROCHEMICALS LIMITED

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End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

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Documents 5

GeM-Bidding-8523956.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 10 Items Sign in for GEM prices

#1

1300076152

RESCUE LIFTING DESCENDING DEVICE 60 M

1 pieces Delivery: 45 days
#2

1300076153

RESCUE CROSS ARM STRAP BOTH SIDE

2 pieces Delivery: 45 days
#3

1300076154

RESCUE EVACUATION TRIANGLE ROPE LIFTING

2 pieces Delivery: 45 days
#4

1300076155

FULL BODY HARNESS FOR RESUE ROPE ACCESS

2 pieces Delivery: 45 days
#5

1300076156

RESCUE STRETCHER WITH ROPE LIFTING

2 pieces Delivery: 45 days
#6

1300076207

POLYAMIDE ROPE14MM50M LONG

1 pieces Delivery: 45 days
#7

1300076208

FALL ARRESTORGUIDED TYPE

1 pieces Delivery: 45 days
#8

1300076234

PARAPET ANCHOR

2 pieces Delivery: 45 days
#9

1057868

1 st year testing for rescue equipments

2 pieces Delivery: 410 days
#10

1057868

2 nd year testing for rescue equipments

2 pieces Delivery: 775 days

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT mandate certified by bank

5

GST invoice copy (for GeM upload) and GST payment screenshot

6

Vendor code creation documents

Technical Results

S.No Seller Item Date Status
1
INDUSCARE EQUIPMENTS   Under PMA
-10-11-2025 09:12:41
2
SARVAM SAFETY EQUIPMENT PRIVATE LIMITED   Under PMA
-08-11-2025 14:26:31
3
USHA FIRE AND SAFETY EQUIPMENTS   Under PMA
-04-11-2025 17:38:35

Financial Results

Rank Seller Price Item
L1
USHA FIRE AND SAFETY EQUIPMENTS   Under PMA
Item Categories : 1300076152,1300076153,1300076154,1300076155,1300076156,1300076207,1300076208,1300076234,1057868,105
L2
SARVAM SAFETY EQUIPMENT PRIVATE LIMITED   Under PMA
Item Categories : 1300076152,1300076153,1300076154,1300076155,1300076156,1300076207,1300076208,1300076234,1057868,105

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about KARNATAKA tender market

How to bid in MRPL tender in Mangalore 2025 for materials

Bidders must register on GeM, prepare PAN, GSTIN, cancelled cheque, and EFT mandate for vendor code creation. Ensure GST compliance and upload GST invoice proof. The tender allows up to 25% quantity variation and requires adherence to MRPL delivery terms starting from the original order date.

What documents are required for MRPL procurement bid 2025

Submit PAN, GSTIN, cancelled cheque, and EFT mandate; provide GST invoice and GST payment screenshot on GeM. Ensure vendor code creation documents are complete and aligned with MRPL terms. Maintain records for GST reimbursements and delivery compliance.

What are MRPL delivery terms for quantity variation

Delivery periods adjust with quantity changes via: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum 30 days. The option can extend the delivery window during the contract currency while keeping contracted rates.

What is the GST reimbursement policy for MRPL tender

MRPL reimburses GST at actuals or the lower of the quoted GST rate, subject to the maximum quoted GST percentage. Vendors must provide GST invoices and payment confirmations on GeM.

How to prepare for MRPL inspection in GeM tender

MRPL will appoint a Nominated Inspection Agency; bidders should be ready to cooperate with the selected agency and provide requested material samples, documentation, and delivery readiness as per contract terms.

What permitting terms apply to MRPL materials procurement

Key terms include vendor code creation documents, GST compliance, and contract termination rights for non-performance or delivery failure. Ensure timely delivery and accurate invoicing to avoid termination risk.

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