Punjab Sports And Youth Services Department Desktop Computer, Multifunction Machine & UPS Tender 2025
Bid Publish Date
04-Nov-2025, 3:24 pm
Bid End Date
17-Nov-2025, 4:00 pm
EMD
₹33,475
Location
Progress
RATender Overview
The Sports And Youth Services Department, Punjab invites bids for the procurement of Entry and Mid Level Desktop Computers (Q2), Multifunction Machine MFM (V2) (Q2), and Line Interactive UPS with AVR (V2) (Q2). The estimated value is not disclosed; the bid requires an EMD of ₹34,475. Location details are not fully specified, but the procurement targets Punjab state facilities under the department. A data sheet submission and a malicious code certificate are mandated, with a flexible quantity option of ±25% during and after contract, at contracted rates. A supplier must provide on-site OEM warranty and satisfy turnover requirements as per tender terms. This opportunity emphasizes hardware compatibility, data security, and compliant software loading.
Technical Specifications & Requirements
- Product categories: Desktop computers, Multifunction machines, Line-interactive UPS with AVR
- Operating system: Factory pre-loaded OS by Desktop OEM
- Memory & storage: RAM size, SSD capacity (GB), HDD capacity (GB) to be installed; monitor availability to be considered
- Printing/Scanning: Printing type, minimum ISO/IEC 24734 speeds for A4 (mono and color), A3 (mono and color); auto duplexing supported
- Paper handling: Original document feeder type; number of main paper trays; connectivity details
- Warranty: On-site OEM warranty (in years)
- Other: Data Sheet alignment with offered product specs; Malicious Code Certificate to be uploaded; data integrity verification
Terms & Eligibility
- EMD: ₹34,475 (via online/DD as specified)
- Turnover: Minimum average annual turnover to be demonstrated for last 3 financial years (as per bid document)
- Delivery: Delivery schedule aligned to contract terms; option to increase/decrease quantity +/- 25%; delivery clock starts from last date of original/extended order
- Documents: GST registration, PAN, audited financials, experience certificates, OEM authorizations, data sheets, Malicious Code Certificate
- Conditions: Bidder must not be in liquidation or similar proceedings; data sheet verification; malware-free software certificates
- Penalties: Terms and penalties (if any) for late delivery or non-compliance are defined in the tender terms
Key Specifications
-
- Product categories: Entry and Mid Level Desktop Computers, Multifunction Machine (MFM) V2, Line Interactive UPS with AVR (V2)
-
- Operating system: Factory Pre-loaded Operating System by Desktop OEM
-
- Memory & storage: RAM size specified by OEM; SSD capacity (GB); HDD capacity (GB)
-
- Monitor: Monitor availability to be confirmed; screen size in cm may be specified
-
- Warranty: On Site OEM Warranty (in years)
-
- Printing & Paper handling: Print speed per ISO/IEC 24734 for A4 mono/color, A3 mono/color; Auto duplexing; Original Document Feeder Type; Number of main paper trays
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- Connectivity: Required connectivity options to be provided by the supplier
Terms & Conditions
-
EMD of ₹34,475; submission as per T&C
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Quantity fluctuation allowance up to 25% during contract
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Data Sheet alignment with product specifications; Malicious Code Certificate required
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Turnover evidence via audited statements or CA certificate
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On-site OEM warranty to be provided
-
Delivery schedule linked to original/extended delivery period
Important Clauses
Payment Terms
Payment terms to be as per buyer terms; EMD must be submitted; no advance beyond terms in bid documentation
Delivery Schedule
Delivery period linked to last date of original delivery order; option to extend with additional time calculated by quantity ratio, minimum 30 days
Penalties/Liquidated Damages
Penalties/LDs (if any) will be specified in the contract for late delivery or non-compliance
Bidder Eligibility
-
Not in liquidation or similar proceedings; no bankruptcy
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Demonstrate minimum average turnover for last 3 years as per bid
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Provide OEM authorization and data sheets validating offered products
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADROIT INFOWAYS Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 165123 23.8" | 15-11-2025 18:04:41 | |
| 2 | COAGULATE GLOBAL SOLUTIONS PRIVATE LIMITED Under PMA | Make : acer Model : Veriton S2690G | 15-11-2025 14:28:11 | |
| 3 | CORE TECHNOLOGIES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 165123 23.8" | 13-11-2025 11:04:40 | |
| 4 | EK ONKAR ENTERPRISES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 23.8 | 15-11-2025 12:09:59 | |
| 5 | ESSAR TRADERS Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 23.8 | 16-11-2025 20:22:28 | |
| 6 | I T WORLD Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 23.8 | 16-11-2025 18:10:41 | |
| 7 | I-TEK LOGICS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 23.8 | 17-11-2025 15:58:29 | |
| 8 | M/S DEEP INFOTECH Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 wifi 23.8" | 17-11-2025 07:38:54 | |
| 9 | NORTH INDIA COMPUTERS Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 165123 23.8" | 17-11-2025 15:58:12 | |
| 10 | PC IT SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 165123 23.8" | 17-11-2025 14:03:01 | |
| 11 | S. M ENTERPRISES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 23.8 | 17-11-2025 14:06:20 | |
| 12 | YURATECH GLOBAL PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 17-11-2025 12:57:51 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | EK ONKAR ENTERPRISES Under PMA Winner | ₹6,68,570 | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2), |
| L2 | I T WORLD Under PMA | ₹6,79,600 | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2), |
| L3 | ADROIT INFOWAYS Under PMA | ₹6,94,000 | Item Categories : Entry and Mid Level Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2), |
🎉 L1 Winner
EK ONKAR ENTERPRISES Under PMA
Final Price: ₹6,68,570
Reverse Auction Schedule
Start
08-Jan-2026, 3:00 pm
End
09-Jan-2026, 3:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
20
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
27
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) , Line Interactive UPS with AVR (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-8464972.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate for turnover
Experience certificates showing relevant procurement of desktops, MFMs, or UPS
OEM authorization letters for branded products
Data Sheet of products offered in bid submission
Malicious Code Certificate confirming no embedded malicious software
Any other documents requested in the T&C, such as proof of non-liquidation status
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about CHANDIGARH tender market
How to bid for desktop computers tender in Punjab 2025?
Bidders must submit GST, PAN, turnover proofs for 3 years, and data sheets. Ensure OEM authorization and Malicious Code Certificate. EMD is ₹34,475; include on-site OEM warranty and meet ISO/IEC 24734-related speeds where applicable. Follow the data sheet verification process and deliver within the contract terms.
What documents are required for Punjab sports hardware bid 2025?
Submit GST certificate, PAN card, audited financials or CA turnover certificate for 3 years, experience certificates, OEM authorization, product data sheets, Malicious Code Certificate, and any other bid-specific documents requested in T&C. Ensure turnover evidence from the prior three financial years.
What are the technical specs for UPS with AVR in this tender?
Requirements include Line Interactive UPS with AVR V2, on-site OEM warranty, and connectivity support; report SSD/HDD capacities, RAM, and OS pre-loading. Data sheet must match offered product specifications; verify that your model meets original document feeder and paper tray details if applicable.
When is the delivery deadline for the Punjab hardware tender 2025?
Delivery terms reference the last date of the original delivery order; additional time is calculated as (increased quantity ÷ original quantity) × original delivery period with a minimum 30 days. If the original period is less than 30 days, minimum remains the original period.
What is the EMD amount for the Punjab procurement 2025?
The EMD is ₹34,475. Submit via online payment or as specified in T&C; ensure the EMD submission is tied to the bid; failing to provide EMD may render the bid non-responsive.
What standards or certifications are required for hardware bids in Punjab?
Submit Malicious Code Certificate; provide OEM authorizations for branded products; ensure data sheet alignment with product specifications; confirm operating system pre-loaded by OEM and on-site warranty terms. Specific standards referenced include ISO/IEC 24734 for printing speeds.
How to verify data sheets for offered hardware in this Punjab tender?
Upload the Data Sheet of the products offered; Buyers will match against offered specifications; any unexplained mismatch can lead to rejection. Ensure all parameters—RAM, storage, OS, warranty, and printing specs—are precisely documented.
What is the scope of quantity variation in this Punjab bid?
The purchaser reserves the right to adjust quantities up to ±25% during contract and at the time of order placement, with follow-on adjustments during currency of contract at contracted rates; delivery timelines adapt accordingly with minimum 30 days extra time.