Indian Institute Of Astrophysics Video Conferencing Camera Tender Leh Jammu & Kashmir IS 550 compliant 2025
Bid Publish Date
17-Oct-2025, 2:58 pm
Bid End Date
27-Oct-2025, 3:00 pm
Value
₹1,60,000
Location
Progress
Key Highlights
- • Is specified: 3-year on-site warranty with OEM certificates delivered at handover
- • OEM certifications and BIS/type test certificates are mandatory in bid submission
- • Dedicated service hotline and escalation matrix required for after-sales support
- • Online meeting platform compatibility must be demonstrated in product features
- • In-country installation, commissioning and training included in scope
- • Lab test reports to prove conformity with governing specifications must be provided
Tender Overview
Organization: Indian Institute Of Astrophysics (IIA) | Procurement: Video Conferencing Camera / Web Camera (V2) | Location: Leh, Jammu & Kashmir 194101 | Estimated Value: ₹160,000 | Scope: Supply, Installation, Testing, and Commissioning with 3-year on-site warranty; OEM certificates required at delivery; dedicated service support and escalation matrix. This bid targets reliable video capture with PTZ capability, compatible with online meeting platforms, and compliant with governing product tests. Key differentiators include in-country service centers and comprehensive after-sales support in India. Unique aspects: emphasis on conformance testing, and platform compatibility as a buyer-specific requirement.
Technical Specifications & Requirements
- Product category: Video Conferencing Camera / Web Camera (V2); PTZ function supported
- Resolution: Maximum per camera as specified in tender; ensure compatible high‑definition output
- Connectivity: Output interfaces suitable for conference systems; driver and software compatibility included
- Salient features: Integrated online meeting platform support; comprehensive image processing and focusing features
- Operating conditions: Minimum/maximum operating temperature, relative humidity up to 40% RH at 40°C; IP rating as specified
- Warranty: 3 years comprehensive on-site; include OEM warranty certificates at delivery
- Service: Dedicated toll-free service support and escalation matrix; service centers in India for after‑sales
- Compliance & testing: Lab type and test reports to prove conformity; provide all reports at bidding or on demand
- Documentation: Upload BIS license, type test certificates and other prescribed certifications with bid
- Delivery terms: Supply, installation, testing, and commissioning included; price must include all costs
Terms, Conditions & Eligibility
- Warranty: 3-year on-site warranty from final acceptance/installation
- Certificates: BIS license, type test certificate, and OEM authorizations required
- Service & Support: Dedicated toll-free number; escalation matrix for service
- Delivery & Installation: Supplier to provide complete installation and commissioning; training and troubleshooting included
- Documentation: OEM certificates and any required conformity documents to be uploaded with bid
- Delivery location: Consignee site in India; detailed service centers near consignee destinations to be provided
- Compliance: Bidder must meet all bid document requirements; non-compliance leads to rejection
- Selection criteria: Conformance with product specifications, after-sales capability, and availability of local service network
Key Specifications
-
Video conferencing camera with PTZ functionality
-
Maximum resolution per camera as specified in tender
-
Output connectivity compatible with common conferencing platforms
-
IS 550 compliant or equivalent governing standard if specified
-
Comprehensive on-site warranty for 3 years
-
Dedicated service center coverage across India
-
Lab test reports proving product conformity provided with bid
Terms & Conditions
-
3-year on-site warranty with OEM certificates required at delivery
-
Supply, installation, testing and commissioning included in scope
-
Dedicated toll-free service line and escalation matrix must be provided
Important Clauses
Payment Terms
Payment terms are not explicitly stated; bidders should anticipate standard govt norms and OEM warranty invoicing upon acceptance and commissioning
Delivery Schedule
Delivery, installation, testing and commissioning to be completed at consignee location; exact timelines not specified
Penalties/Liquidated Damages
Penalties/LD terms are not detailed; expect standard implementation delays or performance-based penalties per agency norms
Bidder Eligibility
-
Proven capability to supply and install video conferencing cameras in India
-
Demonstrated service network and after-sales support within India
-
Compliance with BIS/type test certificates and OEM authorizations
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing Camera / Web Camera (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8488153.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar video conferencing camera supply
Financial statements demonstrating financial stability
EMD/Security deposit documentation (if applicable)
Technical bid documents showing product specifications and compliance
OEM authorization/Dealership certificate
BIS license and type test certificates as prescribed
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Intended Application | A Video Conferencing Camera are digital camera specially designed for use in video conferencing application. |
| Description/Application | Genric Description | Video Conferencing Camera |
| Genric | PTZ Function | Yes (High Precision Motorized-PTZ) Or higher |
| Genric | Resolution (Maximum) each camera | 4K HD (3840 X 2160 Pixel) Or higher |
| Genric | Pan Range (Minimum) | -90 |
| Genric | Pan Range (Maximum) | 90 |
| Genric | Tilt Range (Minimum) | -30 |
| Genric | Tilt Range (Maximum) | 90 |
| Genric | Zoom Range Optical (Maximum) | 10X, 12X, 16X, 20X, 22X, 30X Or higher |
| Genric | Zoom Range Digital (Maximum) | 12X - 16X Or higher |
| Genric | Field of View (Degree) | more than 60-75 |
| Genric | Maximum Frame Rates(frames per second) Supported | 60 Or higher |
| Genric | Number of MICS | 0 |
| Genric | Control / Image processing / Focusing Features | Automatic Voice-activated, Face Detection/Speaker Framing, Preset, People Framing/ Group/Auto Framing |
| Connectivity | Connectivity (Output) | RJ45, HDMI, USB (UVC, UAC), USB Type-C, USB 3.0 Type A, 3G-SDI |
| Feature/Accessories | Salient Features | Auto White Balance, CMOS Sensor, Auto Focus, WDR (Wide dynamic Range), Low light compensation |
| Operating Conditions | Minimum Operating Temperature (Degree C) | -10, -5, 0 Or lower |
| Operating Conditions | Maximum Operating Temperature (Degree C) | 40, 45, 50, 60, 70 Or higher |
| Operating Conditions | Relative Humidity Non Condensing at 40 deg C (%RH) | 80 Or lower |
| Operating Conditions | Ingress Protection | IP21 Or higher |
| Warranty / Service | Comprehensive on site Warranty (Year) | 3, 4, 5 Or higher |
| Warranty / Service | Response Time to attend the complaint during Warranty | 72 Hour |
| Warranty / Service | Supply of compatible drivers and software included | Yes |
| Buyer Specific Requirements | Online meeting Platform supported (Application, Software) | Microsoft Teams, Zoom, Cisco webex, Google Meet |
| Certification / Test Report | Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification | Certificate of Govt.Lab/NABL/ILAC accredited. |
| Certification / Test Report | Agree to provide all relavant documents Test Report/suuporting document /reports etc to the buyer at the time of bidding or on demand | Yes |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for video conferencing camera tender in Leh Jammu Kashmir 2025?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD, OEM authorization, and BIS/type test certificates. Provide product specifications showing PTZ, maximum resolution, and platform compatibility. Include installation, testing, commissioning scope and 3-year on-site warranty details.
What documents are required for IIA video camera procurement in Leh?
Required documents include GST certificate, PAN, company financials, experience certificates for similar projects, OEM authorization, BIS license, type test certificates, and technical compliance documents. All documents must demonstrate compliance with product specifications and after-sales service capabilities.
What are the technical specifications for the PTZ video camera in this tender?
The camera must support PTZ function with maximum per-camera resolution as stated, and provide output interfaces compatible with common conferencing platforms. Connectivity, image processing features, platform support, and included drivers/software must be specified; lab test reports to prove conformity are required.
What is the warranty period and service support for the camera supply?
A comprehensive on-site warranty of 3 years is required from final acceptance or post-installation; OEM warranty certificates must accompany delivery. A dedicated toll-free service line and escalation matrix must be provided, with service centers within India.
How will installation and commissioning be handled for this procurement?
Scope includes supply, installation, testing and commissioning at the consignee location. Vendors must provide training and troubleshooting as part of the package, and ensure driver/software compatibility with online meeting platforms.
What conformity tests and reports are required for the camera bid?
Bid must include lab-type test reports proving conformity to governing specifications; provide all relevant test reports and supporting documents at bid submission or on demand to confirm product compliance.
What certifications are mandatory for the bid submission?
Mandatory certifications include BIS license and type test certificates, along with OEM authorizations. Ensure all certificates are uploaded with the bid to avoid rejection and demonstrate compliance with product specifications.
What is the expected delivery and commissioning timeline?
Exact delivery timelines are not stated; the bid requires supply, installation, testing and commissioning at the consignee location. Vendors should propose a realistic schedule aligned with site readiness and installation prerequisites.