Coal Mines Provident Fund Organisation Security Manpower Service Deoghar Jharkhand 2026
Progress
Quantity
4
Bid Type
Two Packet Bid
Key Highlights
- • Specific EMD amount: ₹90,000 with online or DD submission options
- • Contract duration fixed at 2 years with 25% variation window
- • Staff payroll responsibility lies with the service provider including PF/ESIC compliance
- • Unarmed security guards for office/commercial/residential environments
- • Shift pattern: 4 guards total (3 active, 1 reliever) on 8-hour duty
- • Location-specific deployment: Deoghar, Jharkhand (814112)
Categories
1
Tender Overview
Organization: Coal Mines Provident Fund Organisation; Service: Security manpower (Unarmed security guards); Location: Deoghar, Jharkhand 814112; Contract duration: 2 years; Guard requirement: 3 guards per day + 1 reliever (total 4 guards); Shift hours: 8 hours per guard; Estimated value: ₹18,00,000; EMD: ₹90,000. This tender targets security services for office/commercial/institutional/residential settings under CMPFO’s Materials Management. A 25% variation in quantity or duration is allowed subject to contract issuance. Tender emphasizes contractor payroll responsibilities and statutory compliance with staff PF/ESIC and related documents. Unique clause requires salaries to be paid by the service provider first, with reimbursement from CMPFO, including payroll records.
Technical Specifications & Requirements
- Category: Unarmed security guards; shift-based deployment in Deoghar, Jharkhand.
- Staffing: 4 guards total (3 active daily, 1 reliever) for 2-year tenure; each guard 8 hours.
- Financials: EMD ₹90,000; estimated contract value ₹18,00,000 over two years.
- Payment terms: Salaries to be paid by contractor first; provide PF, ESIC, bank statements of staff payments.
- Contract flexibility: 25% scope/quantity or duration adjustment permissible at issuance and post-issuance.
- BOQ: No items listed; no material procurement; focus on manpower provisioning.
- Compliance: Adhere to statutory employment norms and timely payroll documentation.
Terms, Conditions & Eligibility
- Contract duration: 2 years.
- EMD: ₹90,000.
- Staffing requirements: 4 guards (3 on duty daily, 1 reliever) for 8-hour shifts.
- Salaries/dispensation: Contractor pays salaries first; submits PF/ESIC documents and bank statements when claiming reimbursement.
- Variation clause: Up to 25% change in quantity or duration allowed.
- Documentation in scope: GST, PAN, experience certificates, financials, EMD submission, technical compliance, OEM authorizations if applicable.
- Delivery/Performance: No material delivery; ongoing security services for designated location within CMPFO.
Key Specifications
-
- Staffing category: Unarmed security guards
-
- Guard count: 4 total (3 on duty daily, 1 reliever)
-
- Shifts: 8 hours per guard
-
- Location: Deoghar, Jharkhand 814112
-
- Contract value: ₹18,00,000 (estimated)
-
- EMD: ₹90,000
Terms & Conditions
-
Contract duration of 2 years with 25% quantity/duration variation
-
Salaries paid by contractor; must provide PF/ESIC documentation
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EMD of ₹90,000 and complete submission of required documents
Important Clauses
Payment Terms
Salaries paid by service provider first; reimbursement from CMPFO with statutory documents (PF, ESIC) and bank statements
Delivery Schedule
Not applicable for manpower service; ongoing provisioning across 2-year contract at Deoghar location
Penalties/Liquidated Damages
Not specified in data; contract allows 25% variation but penalty details are not outlined
Bidder Eligibility
-
Proven experience in supplying security manpower for government or institutional sites
-
Sufficient financial stability to support payroll and statutory contributions
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Compliance with local labour laws, PF/ESIC, and ability to provide bank-ready payroll records
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Security Manpower Service (Version 2.0) - Office/Commercial/Institutions/ Residential; Unarmed Security Guard
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Delivery Details
Delivery Locations
1
Delivery Cities
Deoghar
Delivery Pincodes
814112
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SATYA PRAKASH | 814112,Office of the Assistant Commissioner, Coal Mines Provident Fund Organisation, Sonali Building, Court More | Deoghar | Jharkhand | 814112 | 4 | - | Tenure/ Duration of Employment (in months) : 24 Basic Pay (Minimum daily wage) : 781 Provident Fund (INR per day) : 93.72 EDLI (INR per day) : 3.9 ESI (INR per day) : 31.24 EPF Admin charge (INR per day) : 0 Bonus (INR per day) : 0 Optional Allowance 1 (in Rupees) : 0 Optional Allowance 2 (in Rupees) : 0 Optional Allowance 3 (in Rupees) : 0 Number of working days in a month : 26 |
Authority Records
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Documents 5
GeM-Bidding-9640356.pdf
Main Document
Other Documents
OTHER
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar security manpower contracts
Financial statements (profit & loss, balance sheet)
EMD payment proof (₹90,000)
Technical bid documents evidencing manpower capability
Employer/organization authorizations or OEM (if applicable)
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for CMPFO security manpower tender in Deoghar?
To bid, prepare mandatory documents: GST, PAN, experience certificates, financials, and EMD ₹90,000; demonstrate 2-year staffing capability with 4 guards (3 active + 1 reliever) on 8-hour shifts; ensure PF/ESIC compliance and payroll processes before claim submissions.
What are the eligibility criteria for unarmed guards tender in Jharkhand?
Applicants must have prior security staffing experience for government/institutional sites, maintain financial stability with verifiable statements, provide PF/ESIC compliance, and submit OEM authorizations if required; demonstrate ability to deploy 4 guards per 8-hour shift over 2 years.
What documents are required for CMPFO security manpower submission?
Submit GST certificate, PAN card, experience certificates for similar contracts, financial statements, EMD receipt, technical bid, and any OEM authorizations; include payroll capability evidence and staff deployment plan for 4 guards across 2 years.
What is the contract duration and shift pattern for this security tender?
The contract runs for 2 years with a staffing pattern of 4 guards: 3 on duty daily and 1 reliever, each working 8 hours per shift; variation up to 25% in quantity or duration is allowed at contract issue.
What are the payment terms for CMPFO security services in Deoghar?
Salaries are paid by the service provider first; CMPFO reimburses with submitted statutory documents (PF, ESIC) and bank statements; ensure timely payroll processing to avoid disruption and meet reimbursement timelines.
What is the EMD amount and its submission mode for this tender?
EMD is ₹90,000; bidders may submit via online payment or demand draft as per CMPFO guidelines, with payment proof attached to the bid submission.
Are there any unique compliance requirements for security contractors in Jharkhand?
Yes—contractors must ensure statutory compliance (PF/ESIC), verification of guards, proper payroll records, and adherence to labor laws; provide bank statements showing staff payments and maintain ongoing payroll documentation for reimbursements.
How will the 25% variation clause affect contract scope?
The buyer may increase or decrease contract quantity or duration by up to 25% at the time of contract issuance and after issuance; bidders must price flexibility and confirm capacity to scale staffing within approved limits.
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Documents 5
GeM-Bidding-9640356.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS