IOCL Bongaigaon Refinery Fire Water Sprinkler System Maintenance Tender 2025 - ARC Services & IS 550 Compliance
Bid Publish Date
05-Nov-2025, 4:42 pm
Bid End Date
19-Nov-2025, 2:00 pm
EMD
₹39,000
Value
₹1,52,96,021
Location
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: Not specified
- • Technical standards: ISI/ISO certifications not explicitly listed
- • Special clauses: 5% performance bank guarantee (PBG) required
- • Eligibility criteria: Minimum annual turnover ₹30,60,000; UDIN on audited reports
- • Warranty/AMC: Not explicitly stated; consider standard refinery maintenance norms
- • Penalties: Not specified in data; typical LD clauses may apply
- • Delivery/installation: ARC maintenance scope within refinery fire protection system
- • Delivery accuracy: Timely maintenance scheduling aligned to refinery operations
Categories
5
Tender Overview
The Indian Oil Corporation Limited (IOCL) – Bongaigaon Refinery seeks ARC (Annual Required Contract) services for maintenance of the fire water sprinkler system. Estimated value: ₹15,296,020.72 with a mandatory EMD of ₹39,000. Location: Bongaigaon, Assam. Scope focuses on ongoing maintenance for fire protection infrastructure, requiring proven field capability in CS/AS/SS piping in hydrocarbon environments. The vendor must meet a minimum annual turnover and demonstrate compatible past projects, with a clear emphasis on reliable service delivery and safety compliance. The opportunity hinges on meeting PQC experience criteria and delivering within the scope of refinery maintenance standards.
Technical Specifications & Requirements
- Product/Service: ARC maintenance for fire water sprinkler system in refinery setting
- Est. Value: ₹15,296,020.72; EMD: ₹39,000; EMD submission via RTGS/online allowed
- PQC Turnover: Minimum ₹30,60,000 in any of the three preceding financial years; UDIN is required on audited reports
- Past Project Experience: Three similar works each ≥ ₹15,30,000 OR two works ≥ ₹20,40,000 OR one work ≥ ₹25,50,000; supporting docs include work orders and completion certificates
- Delivery/Execution Context: Hot piping works with CS/AS/SS in refinery environments; supplier must show capability for hydrocarbon plant maintenance
- Security/Compliance: 5% PBG; EMD via RTGS/online payments
- Documentation & Certifications: Audited turnover with UDIN; end-client certificates acceptable
Terms, Conditions & Eligibility
- EMD: ₹39,000; payment via online RTGS/credit transfer permitted
- Turnover Criteria: Minimum ₹30.6 Lakh in any of three preceding financial years; audited statements with UDIN
- Experience Requirement: Past projects in hydrocarbon refinery maintenance; three similar works or alternatives per PQC
- PBG: 5% of contract value
- Delivery Timeline: Not explicitly stated; bidders to align with refinery maintenance schedules
- Documentation: Purchase/work orders, completion certificates, and client references
- Payment Terms: Not specified; terms to be negotiated upon award
- Warranty/Support: Not explicit; typical maintenance contracts apply
Key Specifications
-
ARC maintenance for fire water sprinkler system
-
Estimated contract value: ₹15,296,020.72
-
EMD: ₹39,000; payment via RTGS/online
-
PQC turnover: ₹30,60,000 audited with UDIN
-
Past project thresholds: 3×₹15,30,000 or 2×₹20,40,000 or 1×₹25,50,000
-
Hydrocarbon refinery environment; CS/AS/SS piping experience
Terms & Conditions
-
EMD of ₹39,000; online submission allowed
-
Turnover requirement: ₹30.6 Lakh with UDIN
-
PBG: 5% of contract value; performance security required
Important Clauses
Payment Terms
EMD payable ₹39,000; payment terms to be clarified post award; RTGS/online accepted
Delivery Schedule
Maintenance activities to align with refinery schedules; no explicit deadlines provided
Penalties/Liquidated Damages
No explicit LD details provided in data; standard refinery penalties may apply
Bidder Eligibility
-
Minimum annual turnover ₹30,60,000 in any of the last three financial years with UDIN
-
Three similar projects costing ≥ ₹15,30,000 each OR two ≥ ₹20,40,000 OR one ≥ ₹25,50,000
-
Experience in CS/AS/SS piping maintenance within hydrocarbon refineries
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197
Authority Records
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Documents 12
GeM-Bidding-8551287.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements with UDIN for the last three years
Turnover certificates or CA-certified turnover proofs
Work/orders/completion certificates for similar projects
OEM authorizations (if applicable) and service capability letters
Bank details and EMD submission proof (₹39,000) via RTGS/online
PBG performance bank guarantee (5% of contract value)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | BUDDHA DEV MUCHAHARY Under PMA | 19-11-2025 09:35:24 | |
| 2 | JAI MAA SANTOSHI Under PMA | 12-11-2025 18:50:44 | |
| 3 | JAIN CONSTRUCTION & SUPPLIERS Under PMA | 19-11-2025 09:27:51 | |
| 4 | M/S MUKKADESH ENTERPRISE Under PMA | 16-11-2025 15:20:22 | |
| 5 | M/S SUNIL CONSTRUCTION Under PMA | 18-11-2025 22:04:33 | |
| 6 | M/S. SHINE STAR PROJECT Under PMA | 12-11-2025 16:34:15 | |
| 7 | RAHUL PETRO PROJECTS PRIVATE LIMITED Under PMA | 17-11-2025 23:16:18 | |
| 8 | Uday Engineering Works Under PMA | 18-11-2025 00:38:46 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | JAIN CONSTRUCTION & SUPPLIERS( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L2 | M/S. SHINE STAR PROJECT( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L3 | RAHUL PETRO PROJECTS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L4 | BUDDHA DEV MUCHAHARY( MSE Social Category:ST ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L5 | M/S SUNIL CONSTRUCTION( MSE Social Category:OBC ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L6 | Uday Engineering Works( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 | |
| L7 | JAI MAA SANTOSHI( MSE Social Category:General ) Under PMA | Item Categories : Custom Bid for Services - ARC for maintenance of fire water sprinkler system Tender No BN25ML197 |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for IOCL Bongaigaon fire sprinkler maintenance tender 2025
Bidders must submit GST, PAN, and audited turnover with UDIN for the last three years, plus EMD ₹39,000 via RTGS. Include past project certificates for at least three similar works or the alternative thresholds. Ensure ARC services capability for CS/AS/SS piping in refinery environments and provide 5% PBG.
What documents are required for IOCL ARC maintenance tender in Assam
Required documents include GST registration, PAN, three years audited financials with UDIN, client completion certificates for similar works, work orders, OEM authorizations (if applicable), and EMD proof. Upload PBG at award stage and provide bank details for payments.
What are the past project experience criteria for IOCL BN25ML197
Criteria require three similar completed works costing ≥ ₹15,30,000 each, or two works ≥ ₹20,40,000, or one work ≥ ₹25,50,000. Proof includes client completion certificates with value and reference order number; supplier must show refinery-scale hot piping capability.
What is the EMD amount and submission method for this tender
EMD is ₹39,000. Submissions may be made online via RTGS or internet banking. Ensure confirmation of EMD payment in the bid submission and attach the payment reference or receipt as part of the bid package.
Which standards or certifications are required for IOCL sprinkler maintenance
The tender specifies no explicit IS/ISO codes in available data; bidders should demonstrate safety-compliant maintenance capability for hydrocarbon facilities and provide client certifications. UDIN-verified turnover and client completion certificates are mandatory verification references.
When is the bid submission deadline for IOCL BN25ML197
The data does not specify an exact deadline. Bidders should monitor IOCL procurement portals for the BN25ML197 ARC maintenance tender and ensure all turnover, experience, and EMD documents are ready for timely submission when the deadline is announced.
What are the payment terms after award for IOCL Bongaigaon project
Payment terms are not explicitly stated in the available data. Contractors should expect standard refinery practices: milestone-based payments with retention and a potential 30-day invoicing cycle post completion, subject to verification of service delivery and compliance with PBG conditions.
What is the required PBG for this IOCL maintenance contract
A 5% performance bank guarantee is required. The PBG should cover contract value and be issued by a bank acceptable to IOCL, valid for the contract duration with extension provisions as per refinery policies.
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Unlock Tender Documents
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Documents 12
GeM-Bidding-8551287.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Payment Terms & Condition
PAYMENT
Other Documents
OTHER
BOQ Document
BOQ
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS