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HQIDS LED DISPLAY MODULE BOARD Tender Department of Military Affairs Bathinda Punjab 25% Quantity Flexibility 2026

Bid Publish Date

21-Feb-2026, 4:38 pm

Bid End Date

03-Mar-2026, 5:00 pm

Progress

Issue21-Feb-2026, 4:38 pm
AwardPending
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Quantity

2

Bid Type

Two Packet Bid

Categories 5

LED CLOCK DISCRETE COMPONENTS TEMPERATURE INDICATOR DIGITAL CLOCK VIDEO OUTPUT DEVICE

Tender Overview

Organization: HQIDS, Department of Military Affairs. Product: LED DISPLAY MODULE BOARD procurement. Location: Bathinda Cantonment, Bathinda, Punjab. Delivery point: 61 WEU, C/O 56 APO, Bathinda. Quantity flexibility: up to 25% increase/decrease at contract, extended delivery time prorated by (additional/original) × original delivery period with a minimum 30 days. Estimated value not disclosed; bidders must consider potential bulk requirements and currency risk. Unique aspects include mandatory alignment with government procurement norms, and an emphasis on non-obsolescence with a 3-year residual market life requirement for offered items. This tender includes installation/commissioning if scope covers it, and End User Certificate provisions. The supplier must show prior, government-level supply experience and OEM-backed support. This opportunity targets vendors capable of sustaining centralized government deployments and complex deployment timelines.

Technical Specifications & Requirements

  • Product category: LED DISPLAY MODULE BOARD; no explicit technical specs published in tender text.
  • Standards/Compliance: not specified in data; bidders should anticipate standard government procurement checks and OEM warranties.
  • Delivery considerations: installation/commissioning at the Bathinda address if included in scope.
  • Experience requirements: minimum 3 years of regularly manufacturing and supplying similar products to Central/State Govt/PSU; copies of contracts must be submitted.
  • Documentation scope: OEM authorizations and End User Certificates may be required per buyer norms.
  • GST considerations: GST payable by bidder; reimbursement according to actuals or applicable rates, capped at quoted GST percentage.
  • Lifecycle: product must have at least 3 years residual market life; not marked as end-of-life by OEM.

Terms, Conditions & Eligibility

  • EMD/financial standing: bidder must not be in liquidation or bankruptcy; provide an undertaking.
  • Delivery terms: option clause allows quantity variation up to 25%; delivery period adjustments follow a defined formula with minimum 30 days.
  • Documentation for vendor code: provide PAN, GSTIN, cancelled cheque, EFT mandate duly bank-certified.
  • End User Certificate: if bidder requires, use buyer’s standard format.
  • GST responsibility: bidders must determine GST; reimbursement per actuals or applicable rate up to quoted GST.
  • Experience evidence: submit relevant contracts supporting regular government/PSU supply for minimum 3 years prior to bid opening.
  • Installation/Training: scope may include installation, commissioning, testing, configuration, and training where applicable.

Key Specifications

  • Product/service: LED DISPLAY MODULE BOARD

  • Quantity/Value: not disclosed; anticipate bulk orders with 25% quantity variation clause

  • EMD/Financials: not specified in data; bidders must review GST adjustments and supplier financials

  • Experience: minimum 3 years in similar govt/PSU supply contracts; annual turnover not stated

  • Quality/Standards: 3-year residual market life; not end-of-life per OEM

  • Delivery/Installation: to Bathinda address; installation/commissioning may be part of scope

Terms & Conditions

  • Option clause allows ±25% quantity change with prorated delivery time and fixed minimum extension

  • Delivery address fixed at 61 WEU, C/O 56 APO, Bathinda Cantonment, Punjab

  • GST and payment: bidder bears GST; reimbursement aligned to actuals or quoted rate

  • Experience: 3+ years govt/PSU supply; include contract copies

  • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate required

  • End User Certificate to be provided in buyer format if requested

Important Clauses

Payment Terms

GST payable by bidder; reimbursement as actuals or applicable rates, up to quoted GST%.

Delivery Schedule

Quantity variation up to 25%; delivery period adjusts by (additional quantity/original quantity) × original delivery period, min 30 days.

Penalties/Liquidated Damages

Not explicitly stated; ensure compliance with standard govt terms and any End User certificate timing.

Bidder Eligibility

  • 3+ years manufacturing/supplying similar LED displays to government/PSU

  • Not under liquidation or bankruptcy; provide undertaking

  • OEM-backed support and non-obsolescence with 3-year residual life

Documents 3

GeM-Bidding-9025491.pdf

Main Document

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque

4

EFT Mandate certified by Bank

5

End User Certificate (buyer format, if requested)

6

Contract copies for 3+ years of government/PSU supply

7

OEM authorization certificates (if applicable)

8

Technical bid documents and any installation/commissioning guidelines

9

GST compliance confirmation and price bid format

Frequently Asked Questions

How to participate in HQIDS LED display tender in Bathinda 2026

Bidders must meet eligibility: 3+ years govt/PSU supply history, provide PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorizations. The procurement allows a 25% quantity variation and requires End User Certification if requested by buyer. Ensure installation scope readiness and non-obsolescence of the product.

What documents are required for LED display module bid in Bathinda

Submit PAN, GSTIN, cancelled cheque, EFT mandate, and End User Certificate if requested. Include contracts proving 3+ years govt/PSU supply, OEM authorization, and technical bid documents. GST applicability is bidder-driven; reimbursement follows actuals or applicable rate up to quoted GST.

What are the delivery terms for Bathinda LED board tender 2026

Delivery can be varied by ±25% per option clause. If extended, time is calculated as (additional/original quantity) × original delivery period, with a minimum extension of 30 days. Delivery occurs at 61 WEU, C/O 56 APO, Bathinda Cantonment, Punjab.

What experience criteria apply to LED display procurement

Bidder or OEM must have 3+ years of regularly manufacturing and supplying similar category products to Central/State Govt/PSU. Copies of relevant contracts must be submitted for each year of the prior period, with the primary product meeting the value requirement in bunch bids.

What standards or certifications are required for this LED display tender

The tender text specifies no explicit standards; bidders should ensure OEM non-obsolescence and prepare End User Certificates as per buyer format. OEM-authorizations may be required, and compliance with general govt procurement norms will apply.

How is GST handled for the LED display tender

Bidders must determine GST liability. GST reimbursement will be as actuals or as per applicable rates, whichever is lower, limited to the quoted GST percentage. Ensure GSTIN validation and compliant invoicing.

What installation requirements exist for the Bathinda LED board bid

If installation is within scope, it includes commissioning and testing at the Bathinda address. The document mentions installation/commissioning as possible scope; bidders should prepare trained personnel and on-site support.