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GEM

Indian Army Department of Military Affairs Office Stationery & Supplies Tender India 2026

Bid Publish Date

07-Jul-2026, 6:42 pm

Bid End Date

17-Jul-2026, 7:00 pm

Value

₹3,50,000

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Progress

Issue07-Jul-2026, 6:42 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

8003

Category

Veh In and Out printed register 600 pages

Bid Type

Two Packet Bid

Categories 23

FIBERS THREADS AND YARNS RULERS TALC PRINTING SERVICES COPIER PAPER PAPER MATERIALS BACKHOE FILTER RETAINERS RAIN COAT OFFSET PRINTING CENTRE TABLE CUTTER RING CUSTOMIZED DECALS PAPER AND PRINTING SERVICES PEN CALENDAR BLANK FLASH CARDS SUPPLY OF SYNTHETIC FABRIC STAPLER BLADE PLASTIC PRINTING AND WRITING PAPER

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad range of office stationery and printing consumables, covering 68 items including registers, pens, envelopes, paper, binding supplies, markers, stationery accessories, and related artwork. The estimated contract value is ₹350,000 with an undefined EMD. The procurement is intended to equip units nationwide, highlighting a diverse catalog from printed registers to document covers and cutting tools. A key differentiator is the extensive item variety and supplier capability to deliver across multiple categories under one contract. The tender emphasizes adherence to supplied samples and a flexible quantity clause that permits up to 25% quantity variation during and after award.

Technical Specifications & Requirements

  • No explicit technical specifications are listed in the tender; the BOQ mentions 68 items across standard stationery and office supplies (registers, pens, envelopes, paper, laminations, binding supplies, cutting tools, markers, whiteboards, etc.).
  • The estimated value is ₹350,000; no EMD amount is disclosed.
  • Buyer terms mandate advance sample approval within 5 days of contract award and potential modification requests within 5 days; bulk supply must align with approved samples, with delays potentially extending delivery without LD.
  • A 25% option clause allows quantity increases/decreases at contracted rates during and after contract formation, with minimum delivery extensions calculated relative to original order.

Terms & Eligibility

  • Delivery period extends from the last date of the original delivery order; extended delivery time follows the option clause formula, with a minimum of 30 days.
  • The contractor must supply samples free of cost for testing; if samples are rejected or require modification, bulk delivery schedule is adjusted accordingly.
  • The buyer reserves rights to modify quantities by up to 25% and to extend or curtail delivery timelines subject to contractual rates.
  • Compliance with advance sample approvals, and adherence to contract specifications is mandatory; otherwise, termination may occur.

Key Specifications

  • 68 total items in catalog

  • Estimated value: ₹350,000

  • Advance sample submission within 5 days of award

  • 5-day window for modifications to samples

  • 25% quantity variation right during/after contract

  • Delivery timeline linked to last date of original delivery order; minimum extension 30 days

  • Bulk supply must match approved sample; deviations may trigger contract termination

Terms & Conditions

  • Option Clause: quantity variation up to 25% at contracted rates

  • Advance sample approval within 5 days; supply per approved sample

  • Delivery timelines linked to original order date with 30-day minimum extension

Important Clauses

Payment Terms

Not specified in tender data; payment terms to be confirmed during contract finalization

Delivery Schedule

Delivery begins after last date of original delivery order; extended time calculated via (increased quantity/original quantity) × original period, minimum 30 days

Penalties/Liquidated Damages

LD provisions not detailed; penalties likely tied to delivery delays per buyer terms; specifics to be outlined in contract

Bidder Eligibility

  • Registered GST and PAN in bidder's name

  • Experience in supplying office stationery or related items to government or large institutional buyers

  • Financial capability to sustain a ₹350,000 contract and potential 25% quantity variations

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Veh In and Out printed register 600 pages , Regiment cash requisition register 500 pages , Stapler small , Stapler big , Stapler pin small , Stapler pin big , Renolds pen all color , Uniball pen all color , Pilot pen V7 all color , Pilot pen V5 all color , Uniball pen Gel Impact , Correction pen , Highlighter all color , Calculator casio big size , Engagement stand , Envelops 5 by 11 , Envelops 4 by 9 , White envelops , Paper cutter steel , Fevicol 500ml , White board marker all color , Ink epson black 003 , Ink epson black 008 , Ink HP 720 balck GT 53 , A4 photo paper glossy , A4 photo paper matt , A3 photo paper glossy , Pencil , File cover printed all color , Stick pad large , Stick pad medium , Steel scale 18 , Eraser , Sharpner , Envelops A4 size , Envelops legal size , White file cover printed , Bond paper for ACR 100 GSM , Glue stick , U- clip , Slide paper transparent , A4 spiral binding cover white , A4 spiral binding cover blue , Legal spiral binding cover white , Legal spiral binding cover blue , Spiral binding ring 8mm , Spiral binding ring 16mm , Spiral binding ring 20mm , Drawing roll 15 yard , Cutter blade , Stapler 24 by 6 , Parker ink blue , Sketch pen , Tape roll 1 by 2 all color , Talc sheet DGT , Drawing sheet all color , Pointer stick , Hard sheet , Luxov pen black gree and blue , Gift paking paper , Flex kwik 20g , Gift pull plower large , Gift pull plower medium , plastic scale 1 ft , Lamination roll 24 inch , Red ribbon 1 and 1 by 2 inch , China graph pencil Brown yellow and sky blue , Gift paking paper transparent

Pre-Bid & Qualification

Pre-Bid Date

11-07-2026 18:00:00

Pre-Bid Venue

Pre bid meeting held at Ganderbal 24 RR unit Locaction

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

GANDERBAL

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-GANDERBALGANDERBAL--115-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9572364.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 68 Items Sign in for GEM prices

#1

Veh In and Out printed register 600 pages

Veh In and Out printed register 600 pages

1 nos Delivery: 15 days
#2

Regiment cash requisition register 500 pages

Regiment cash requisition register 500 pages

1 nos Delivery: 15 days
#3

Stapler small

Stapler small

10 nos Delivery: 15 days
#4

Stapler big

Stapler big

5 nos Delivery: 15 days
#5

Stapler pin small

Stapler pin small

10 pkt Delivery: 15 days
#6

Stapler pin big

Stapler pin big

10 pkt Delivery: 15 days
#7

Renolds pen all color

Renolds pen all color

50 pkt Delivery: 15 days
#8

Uniball pen all color

Uniball pen all color

10 pkt Delivery: 15 days
#9

Pilot pen V7 all color

Pilot pen V7 all color

10 pkt Delivery: 15 days
#10

Pilot pen V5 all color

Pilot pen V5 all color

10 pkt Delivery: 15 days
#11

Uniball pen Gel Impact

Uniball pen Gel Impact

8 pkt Delivery: 15 days
#12

Correction pen

Correction pen

30 nos Delivery: 15 days
#13

Highlighter all color

Highlighter all color

60 pkt Delivery: 15 days
#14

Calculator casio big size

Calculator casio big size

6 nos Delivery: 15 days
#15

Engagement stand

Engagement stand

8 nos Delivery: 15 days
#16

Envelops 5 by 11

Envelops 5 by 11

1,000 nos Delivery: 15 days
#17

Envelops 4 by 9

Envelops 4 by 9

1,200 nos Delivery: 15 days
#18

White envelops

White envelops

500 nos Delivery: 15 days
#19

Paper cutter steel

Paper cutter steel

30 nos Delivery: 15 days
#20

Fevicol 500ml

Fevicol 500ml

50 bottel Delivery: 15 days
#21

White board marker all color

White board marker all color

25 pkt Delivery: 15 days
#22

Ink epson black 003

Ink epson black 003

15 set Delivery: 15 days
#23

Ink epson black 008

Ink epson black 008

5 set Delivery: 15 days
#24

Ink HP 720 balck GT 53

Ink HP 720 balck GT 53

15 nos Delivery: 15 days
#25

A4 photo paper glossy

A4 photo paper glossy

10 pkt Delivery: 15 days
#26

A4 photo paper matt

A4 photo paper matt

10 pkt Delivery: 15 days
#27

A3 photo paper glossy

A3 photo paper glossy

3 pkt Delivery: 15 days
#28

Pencil

Pencil

25 pkt Delivery: 15 days
#29

File cover printed all color

File cover printed all color

1,200 nos Delivery: 15 days
#30

Stick pad large

Stick pad large

5 pkt Delivery: 15 days
#31

Stick pad medium

Stick pad medium

5 pkt Delivery: 15 days
#32

Steel scale 18

Steel scale 18

15 nos Delivery: 15 days
#33

Eraser

Eraser

5 pkt Delivery: 15 days
#34

Sharpner

Sharpner

5 pkt Delivery: 15 days
#35

Envelops A4 size

Envelops A4 size

1,000 nos Delivery: 15 days
#36

Envelops legal size

Envelops legal size

1,000 nos Delivery: 15 days
#37

White file cover printed

White file cover printed

500 nos Delivery: 15 days
#38

Bond paper for ACR 100 GSM

Bond paper for ACR 100 GSM

10 ream Delivery: 15 days
#39

Glue stick

Glue stick

10 pkt Delivery: 15 days
#40

U-clip

U-clip

50 pkt Delivery: 15 days
#41

Slide paper transparent

Slide paper transparent

2 pkt Delivery: 15 days
#42

A4 spiral binding cover white

A4 spiral binding cover white

2 pkt Delivery: 15 days
#43

A4 spiral binding cover blue

A4 spiral binding cover blue

3 pkt Delivery: 15 days
#44

Legal spiral binding cover white

Legal spiral binding cover white

1 pkt Delivery: 15 days
#45

Legal spiral binding cover blue

Legal spiral binding cover blue

1 pkt Delivery: 15 days
#46

Spiral binding ring 8mm

Spiral binding ring 8mm

1 kg Delivery: 15 days
#47

Spiral binding ring 16mm

Spiral binding ring 16mm

1 kg Delivery: 15 days
#48

Spiral binding ring 20mm

Spiral binding ring 20mm

1 kg Delivery: 15 days
#49

Drawing roll 15 yard

Drawing roll 15 yard

2 roll Delivery: 15 days
#50

Cutter blade

Cutter blade

5 box Delivery: 15 days
#51

Stapler 24 by 6

Stapler 24 by 6

2 nos Delivery: 15 days
#52

Parker ink blue

Parker ink blue

4 bottel Delivery: 15 days
#53

Sketch pen

Sketch pen

9 pkt Delivery: 15 days
#54

Tape roll 1 by 2 all color

Tape roll 1 by 2 all color

161 roll Delivery: 15 days
#55

Talc sheet DGT

Talc sheet DGT

4 roll Delivery: 15 days
#56

Drawing sheet all color

Drawing sheet all color

600 nos Delivery: 15 days
#57

Pointer stick

Pointer stick

2 nos Delivery: 15 days
#58

Hard sheet

Hard sheet

100 nos Delivery: 15 days
#59

Luxov pen black gree and blue

Luxov pen black gree and blue

3 pkt Delivery: 15 days
#60

Gift paking paper

Gift paking paper

10 pkt Delivery: 15 days
#61

Flex kwik 20g

Flex kwik 20g

10 nos Delivery: 15 days
#62

Gift pull plower large

Gift pull plower large

5 pkt Delivery: 15 days
#63

Gift pull plower medium

Gift pull plower medium

5 pkt Delivery: 15 days
#64

plastic scale 1 ft

plastic scale 1 ft

2 nos Delivery: 15 days
#65

Lamination roll 24 inch

Lamination roll 24 inch

2 roll Delivery: 15 days
#66

Red ribbon 1 and 1 by 2 inch

Red ribbon 1 and 1 by 2 inch

40 roll Delivery: 15 days
#67

China graph pencil Brown yellow and sky blue

China graph pencil Brown yellow and sky blue

3 pkt Delivery: 15 days
#68

Gift paking paper transparent

Gift paking paper transparent

100 nos Delivery: 15 days

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (government or large institutional projects)

4

Financial statements (profit & loss, balance sheet for past 3 years)

5

EMD/Security deposit (as applicable in final contract)

6

Technical bid documents (product specifications, catalogs)

7

OEM authorizations (for brands/items that require it)

8

Samples of key items for pre-approval

9

Delivery capability and logistics plan

Frequently Asked Questions

How to bid for the Indian Army stationery tender in India 2026?

To bid, bidders must meet eligibility criteria, submit GST and PAN, provide financial statements, and include EMD documents if required. The tender requires advance sample approval within 5 days of award and adherence to the 25% quantity variation clause. Prepare OEM authorizations for brands if specified and ensure delivery readiness post-sample approval.

What documents are required for the Indian Army stationery tender submission?

Submit GST registration certificate, PAN card, experience certificates, financial statements, EMD documents (if demanded), technical bid documents, and OEM authorizations where applicable. Include samples for approved items and proof of delivery capabilities across multiple locations as requested by the terms.

What are the key technical requirements for the 68-item catalog tender?

The tender lists 68 office stationery items, including registers, pens, envelopes, paper, binding supplies, and related accessories. Although explicit item-level specs are not provided, suppliers must align with approved sample specifications and supply at contracted rates under quantity variation up to 25%.

When is the delivery deadline for the Indian Army stationery procurement?

Delivery periods start from the last date of the original delivery order. If the option clause is exercised, the extended time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; concrete dates will be defined in the purchase order.

What are the payment terms for the Indian Army office supplies contract?

Specific payment terms are not disclosed in the tender text; they will be defined in the contract. Bidders should expect standard government terms, potentially including milestone payments tied to delivery and acceptance of samples, with final payments upon acceptance of goods.

What is the EMD requirement for this procurement opportunity?

The tender data does not specify an EMD amount. Bidders must verify the exact EMD requirement in the final contract and prepare the applicable security deposit or online payment as per government procurement norms.

How does the 25% quantity variation clause affect suppliers?

The buyer may increase or decrease the ordered quantity by up to 25% during contract at contracted rates, impacting production planning, inventory, and delivery scheduling. Suppliers must ensure scalable production and flexible logistics to accommodate fluctuations.

Are advance samples mandatory for all 68 items in the catalog?

Yes. The successful bidder must submit one advance sample within 5 days of contract award. The buyer will approve or request modifications within 5 days; bulk supply must follow the approved sample to avoid contract termination.

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