Directorate Of Town And Country Planning Tamil Nadu High End Desktop & Laptop Procurement Chennai 2025
Bid Publish Date
29-Oct-2025, 3:52 pm
Bid End Date
08-Nov-2025, 4:00 pm
Location
Progress
Quantity
40
Category
Multifunction Machine MFM (V2)
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: On-site OEM warranty; OEM turnover criteria; functional Service Centre in each consignee state
- • Technical standards: Factory pre-loaded OS; TPM; explicit RAM/Storage/Monitor specs implied in titles
- • Special clauses: 25% quantity variation during and within contract; SITC scope
- • Eligibility: Three-year turnover or OEM turnover criteria per bid document; CA/audited statements
- • Warranty/AMC: On-site OEM warranty period; service centre support in Tamil Nadu
- • Penalties/BD: Delivery timelines tied to last order; option clause governs extended delivery time
Categories
2
Tender Overview
The Directorate Of Town And Country Planning under the Housing And Urban Development Department, Tamil Nadu, invites bids in CHENNAI 600001 for high end desktop computers, multifunction machines (MFM), computer printers, and high end laptops (Q2). Bids cover supply, installation, testing and commissioning, with delivery terms aligned to option clause provisions. The procurement targets multiple IT hardware categories with an emphasis on on-site OEM warranty, factory pre-loaded OS and TPM-enabled motherboards. This opportunity requires bidders to demonstrate turnover and service capabilities to support state-wide procurement needs. Distinguishing factors include the inclusion of supply, installation, testing and commissioning (SITC) and a flexible quantity policy under the option clause.
Technical Specifications & Requirements
- Product categories: High End Desktop Computer (Q2), Multifunction Machine MFM (V2) (Q2), Computer Printer (V2) (Q2), High End Laptop - Notebook (Q2)
- Key hardware attributes inferred: Processor details (Base, Higher counts), Trusted Platform Module (TPM), Factory pre-loaded OS, RAM capacity (GB), Primary & Secondary Storage (GB), Monitor availability and panel type, Display size (cm), Warranty: On-site OEM (in years)
- Delivery/scope: SITC including installation and commissioning; delivery period linked to original/extended orders
- Compliance references: on-site OEM warranty, TPM presence, OS requirements
- Category-specific terms: 4 product categories for state-wide deployment, with potential OEM service center requirements in consignee state
Terms, Conditions & Eligibility
- Option clause allows ±25% quantity variation during and after contract at contracted rates
- Scope includes SITC: Supply, Installation, Testing and Commissioning
- OEM turnover criteria applies to offered product and OEM as per bid document; audited statements or CA certificate required
- Service Centre availability in the consignee state for carry-in warranty; on-site warranty exemptions apply
- Documentation: turnover evidence, service capability, and OEM authorizations as per buyer terms
Key Specifications
-
High End Desktop Computer (Q2): Factory pre-loaded OS, TPM-enabled motherboard, specified RAM and storage capacities
-
Multifunction Machine MFM (V2) (Q2): Integrated printing/scanning with SITC scope and on-site warranty alignment
-
Computer Printer (V2) (Q2): Network capable, factory pre-loaded drivers compatible with OS
-
High End Laptop - Notebook (Q2): TPM, pre-installed OS, adequate RAM/SSD capacity per bid
Terms & Conditions
-
25% quantity variation rights during/after contract
-
SITC scope including installation & commissioning
-
OEM turnover criteria and service center requirements
Important Clauses
Payment Terms
Not specified in provided data; standard government terms typically include milestone payments on SITC completion
Delivery Schedule
Delivery period linked to original delivery order with option-based extensions; minimum 30 days extension rule
Penalties/Liquidated Damages
Not specified; implied via delivery extension and performance requirements in option clause
Bidder Eligibility
-
Turnover: minimum average annual turnover in last 3 years as per bid document
-
OEM turnover: same criterion applied to OEM for bunch bids
-
Service capability: functional Service Centre in Tamil Nadu for carry-in warranty
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2) , Multifunction Machine MFM (V2) (Q2) , Computer Printer (V2) (Q2) , High End Laptop - Notebook (Q2)
Authority Records
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Documents 4
GeM-Bidding-8525412.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | Intel Core i7- 14700, Intel Core i7- 14700K, Intel Core i9- 12900, Intel Core i9- 12900K, Intel Core i9- 13900, Intel Core i9- 13900K, Intel Core i9- 14900, Intel Core i9- 14900K, Intel Core Ultra 5- 235T, Intel Core Ultra 5- 225T, Intel Core Ultra 5- 225, Intel Core Ultra 5- 245T, Intel Core Ultra 5- 235, Intel Core Ultra 5- 245, Intel Core Ultra 7- 265T, Intel Core Ultra 7- 265, Intel Core Ultra 9- 285 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 16, 32, 64 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | No Secondary Storage Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 0.0 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8"), 63.1 - 68 (24.84" - 26.77"), 68.1 - 73 (26.81" - 28.74") |
| WARRANTY | On Site OEM Warranty (In year) | 3, 4, 5 Or higher |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA certificate indicating turnover
OEM authorisation letter for offered product lines
Experience certificates showing similar IT hardware supply and SITC
Technical bid documents proving compliance with OS and TPM requirements
Proof of functional Service Centre in Tamil Nadu
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ANGEL INFO TECH Under PMA | Make : hp Model : HP 400 G9 MT i7 14700 Win11P 161SSD3 23.8" | 08-11-2025 11:16:47 | |
| 2 | CAMEL FARMS AND FINANCE PRIVATE LIMITED Under PMA | Make : hp Model : HP 280 G9 MT i7 14700 Win11H 1615 WIFI 23.8" | 06-11-2025 09:52:46 | |
| 3 | Shree mangala infotec Under PMA | Make : hp Model : HP 400 G9 MT i7 14700 Win11P 161SSD3 23.8" | 08-11-2025 13:18:49 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ANGEL INFO TECH( MSE Social Category:OBC ) Under PMA | Item Categories : High End Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifuncti | |
| L2 | Shree mangala infotec Under PMA | Item Categories : High End Desktop Computer,Multifunction Machine MFM (V2),Multifunction Machine MFM (V2),Multifuncti |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for high end desktops and laptops tender in Chennai 2025 Tamil Nadu?
Bidders should submit GST, PAN, audited turnover, CA certificate, OEM authorization, and evidence of a Tamil Nadu service centre. Ensure OEM warranty alignment, TPM and OS compliance, and SITC scope. Include turnover proofs for last 3 years and service capabilities per buyer terms.
What documents are required for Chennai IT hardware procurement bid 2025?
Submit GST certificate, PAN card, last 3 years audited financials or CA certificate, OEM authorization, experience certificates, service centre proof in Tamil Nadu, and technical bid documents showing TPM/OS compliance and SITC capability.
What are the delivery and quantity variation terms for this tender in Tamil Nadu?
The buyer reserves ±25% quantity variation during and after contract; delivery period extends from the last delivery order with minimum 30 days extension when exercising the option clause. Original delivery timelines apply unless extended per clause.
Which standards and warranty terms apply to the offered hardware in Chennai?
On-site OEM warranty is required for hardware with TPM and factory pre-loaded OS. Service Centre availability within Tamil Nadu is mandatory for carry-in warranty; OEM may provide on-site coverage depending on product category.
What is SITC scope for this Tamil Nadu IT equipment procurement?
Scope includes Supply, Installation, Testing and Commissioning of high end desktops, MFM, printers, and laptops. Bidders must include SITC costs in bid price and ensure successful commissioning per client requirements.
How to demonstrate OEM turnover compliance for this Tamil Nadu bid?
Provide audited balance sheets or CA certificate showing average turnover for the last 3 financial years ending March 31 prior to the bid year. For new OEMs, use post-incorporation turnover for completed years as basis.
What are the eligibility criteria for service capability in Tamil Nadu procurement?
Bidder must have a functional Service Centre in Tamil Nadu or a guaranteed service arrangement with the OEM to support carry-in warranty; on-site warranty arrangements are product-dependent and must be documented.
When is the procurement opportunity for Tamil Nadu housing department IT hardware 2025?
Dates are not provided in the summary; bidders should monitor procurement portal updates for start and end dates, bid submission deadlines, and any amendments to the Terms and Conditions.
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Unlock Tender Documents
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Documents 4
GeM-Bidding-8525412.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS