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Indian Army Signage Procurement Agra Uttar Pradesh Backlit Glow Signage Office Name Boards 2026

Bid Publish Date

19-Feb-2026, 7:44 pm

Bid End Date

02-Mar-2026, 8:00 pm

Location

AGRA , UTTAR PRADESH

Progress

Issue19-Feb-2026, 7:44 pm
AwardPending
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Quantity

100

Category

BACKLIT SIGNAGE BOARD

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory qualification: option-based quantity variation up to 25% during and after award
  • • Pre-dispatch inspection requirement with external agency option and buyer-borne inspection costs
  • • GST handling: bidder bears GST; reimbursement capped to actuals or applicable rate
  • • Five-item BOQ with unspecified quantities; bidders must align fabrication/installation to contract scope
  • • No explicit EMD amount published; bidders must prepare financial capability and undertaking
  • • Delivery timelines adjustable based on original vs extended delivery period per option clause

Tender Overview

The Indian Army, Department Of Military Affairs, seeks BACKLIT SIGNAGE BOARD, GLOWSHINE BOARD, and DOOR SIGNAGE PUSH PULL / OFFICE NAME SIGNAGE BOARD / DEPARTMENT INFORMATION BOARD for Agra, Uttar Pradesh. With a flexible quantity framework, bidders should account for a possible ±25% fluctuation and delivery timelines that extend from the final original delivery date. The scope emphasizes signage solutions for multiple departmental spaces, requiring pre-dispatch inspection and compliance with contract terms across all five BOQ items. The procurement focuses on standardization, timely installation, and adherence to inspection protocols, with delivery timeframes adjusted by option clauses and contract rates. Key differentiators include in-house inspection feasibility and external testing options as determined by the Buyer. This tender is positioned to modernize wayfinding and information signage across military installations in Agra. The opportunity invites suppliers capable of producing compliant signage, meeting inspection milestones, and supporting post-award delivery logistics.

Technical Specifications & Requirements

  • Product categories: BACKLIT SIGNAGE BOARD, GLOWSHINE BOARD, DOOR SIGNAGE PUSH PULL, OFFICE NAME SIGNAGE BOARD, DEPARTMENT INFORMATION BOARD
  • No explicit technical specs provided; bidders must prepare for standard signage fabrication and installation
  • Delivery and inspection process: Pre-dispatch inspection at Seller premises with Buyer/Consignee or nominated external agency; inspection fees borne by Buyer; 7-day inspection window after email notification
  • GST: Bidder bears GST implications; reimbursement as per actuals or applicable rates with a cap on quoted GST
  • Quantity flexibility: Option clause allows ±25% quantity change during contract and currency; delivery timelines recalculated accordingly
  • BOQ: 5 total items; no unit quantities provided; prepare to align with contractual quantity ranges and delivery across locations

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated; ensure financial readiness per GTC and GST terms
  • Payment: GST handling and reimbursement per actuals vs quoted rate; no fixed percentage noted
  • Delivery: Delivery period linked to original delivery date with possible extension per option clause; minimum extension logic applies
  • Inspection: Pre-dispatch inspection required; external agency costs borne by Buyer; in-house testing free to Seller; 7-day inspection window
  • Vendor status: No liquidation or bankruptcy; bidder to upload an undertaking of financial stability
  • Documentation: Compliance with standard Terms and Conditions; ensure readiness for inspection and contractual compliance

Key Specifications

  • Signage categories: BACKLIT SIGNAGE BOARD, GLOWSHINE BOARD, DOOR SIGNAGE PUSH PULL, OFFICE NAME SIGNAGE BOARD, DEPARTMENT INFORMATION BOARD

  • Five items in BOQ; explicit quantities and units not provided

  • Pre-dispatch inspection required; external labs/agency testing may be used; inspection costs borne by Buyer

  • GST handling: bidder bears GST; reimbursement as actuals or as per applicable rate

  • Option clause permits ±25% quantity variation during contract and extended delivery periods

Terms & Conditions

  • Option clause enables 25% quantity adjustment during contract and currency

  • Pre-dispatch inspection with potential external agency; costs borne by Buyer

  • GST implications must be managed by bidder with reimbursement rules

Important Clauses

Payment Terms

GST handling and reimbursement based on actuals or applicable rate; no fixed GST percentage stated

Delivery Schedule

Delivery period starts from the last date of original delivery order; option clause may extend delivery with a specified formula

Penalties/Liquidated Damages

Not explicitly stated; follow standard GTC LD provisions unless otherwise updated in final contract

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Ability to meet option-based quantity adjustments and delivery timelines

  • Demonstrated experience in signage fabrication/installation for government or military premises

Documents 4

GeM-Bidding-9015306.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 5 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 BACKLIT SIGNAGE BOARD 1778x559 2 pieces joysen4929 10
2 GLOWSHINE BOARD 2388x559 1 pieces joysen4929 10
3 DOOR SIGNAGE PUSH PULL 178x63 90 pieces joysen4929 10
4 OFFICE NAME SIGNAGE BOARD 1219x305 3 pieces joysen4929 10
5 DEPARTMENT INFORMATION BOARD 180x240 4 pieces joysen4929 10

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates demonstrating prior signage fabrication/installation

4

Financial statements or proof of financial stability

5

EMD documentation or undertaking (as per terms)

6

Technical compliance certificates or OEM authorizations if applicable

7

Pre-dispatch inspection readiness documentation

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Indian Army signage tender in Agra 2026?

Bidders must submit GST registration, PAN, experience certificates, financial statements, EMD documents, and OEM authorizations as required by terms. Ensure compliance with pre-dispatch inspection rules and option-based quantity changes up to 25% during and after contract. Prepare for GST reimbursement considerations per actuals or applicable rates.

What documents are required for Agra signage procurement in 2026?

Required documents include GST certificate, PAN card, five sets of technical bid documents, experience certificates for signage fabrication, financial statements, EMD submission, and OEM authorization if using third-party manufacturing. Prepare proof of prior projects and readiness for pre-dispatch inspection as per terms.

What are the key material and safety standards for signage?

Tender lists signage categories but does not specify explicit standards; bidders should include compliant fabrication practices, quality checks, and ensure compatibility with department signage layouts. Confirm with the Buyer if IS/ISO certifications are required during final bid submission.

When is delivery expected after award for Agra signage contract?

Delivery period starts from the last date of the original delivery order; option clauses allow ±25% quantity changes with adjusted delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Ensure plan for inspection windows and approvals.

What is the inspection process for these signage items?

Pre-dispatch inspection is mandatory at Seller premises or designated site. External inspection agencies may be engaged; inspection fees are borne by the Buyer, while in-house testing is provided by the Seller at no charge. Goods dispatched after clearance to consignee.

What are the GST implications for bidders in this tender?

Bidders bear GST; reimbursement is governed by actuals or applicable rates, whichever is lower, subject to quoted GST percentage. Ensure GST registration accuracy and alignment with supplier billing during bid submission.

How to verify eligibility for signage procurement in Agra 2026?

Eligibility requires financial stability evidence, no ongoing liquidation, and the ability to meet delivery and inspection terms. Provide experience certificates for similar government signage projects and adherence to pre-dispatch inspection requirements to qualify for evaluation.

What are the penalties or performance bonds for this contract?

The GTC mentions standard terms but does not specify explicit penalties or LD rates; bidders should expect clause-based consequences in the final contract. Prepare performance assurances and ensure compliance with option-driven delivery timelines to mitigate risks.

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