Directorate Of Medical Education & Research Portable OT Light Tender Rohtak Haryana 5-year warranty ISI compliant 2026
Progress
Tender Overview
The Directorate Of Medical Education & Research (Haryana) invites bids for a Portable OT Light (V2) intended for hospital operating theaters in Rohtak, Haryana (124001). Estimated value is ₹9.60 Lakh, with an EMD of ₹19,200. The scope focuses on supply of portable operating room lighting equipment, with potential quantity adjustments up to 25% during contract execution at contracted rates. Delivery timelines align with original order finalization, with extension calculus applying if option quantities are exercised. The tender emphasizes warranty, service readiness, and installation support, requiring an established national service footprint for timely maintenance and training. The unique clause requires dedicated technical staff and adherence to post-delivery service commitments. This procurement stands out for its emphasis on rapid fault rectification and a five-year warranty period post-installation, ensuring long-term operational reliability.
Technical Specifications & Requirements
- Product: Portable OT Light (V2)
- Location: Rohtak, Haryana
- Estimated value: ₹9,60,000; EMD: ₹19,200
- Key terms:
- Quantity variation: up to 25% of bid quantity during contract; extended delivery time proportional to increased quantity with a minimum of 30 days
- Warranty: 5 years from final acceptance/installation; OEM warranties to be submitted at delivery
- Service: dedicated technical personnel deployed for timely servicing during warranty
- Penalties: 0.5% of unit price per week for delayed service, capped at 10% of total contract value; post-penalty, services may be procured from alternate sources at supplier cost
- Installation/commissioning/training: expected and included; SLA-based rectification commitments
- OEM requirements: installation, commissioning, training and maintenance service group in India is required
Terms, Conditions & Eligibility
- EMD: ₹19,200 (as bid security)
- Warranty: 5 years post-acceptance; OEM certificates to be submitted at delivery
- Delivery: delivery schedule tied to original orders with option-based extensions; minimum 30 days for extended delivery
- Service levels: dedicated engineers; SLA-based fault rectification within 3 days of notification
- Penalties: 0.5% weekly penalty for delays; cumulative penalties capped at 10% of contract value
- Compliance: bidders must demonstrate established nationwide service capability in India for installation, commissioning and ongoing maintenance
- Documentation: OEM authorizations and warranty certificates required at delivery; training and commissioning must be demonstrated
Key Specifications
-
Product/service names and categories: Portable OT Light (V2)
-
Estimated value/EMD: ₹9,60,000 and ₹19,200 respectively
-
Delivery terms: option to increase quantity up to 25% with extended delivery time formula
-
Warranty: 5-year coverage from final acceptance; OEM warranties to be supplied
-
Service requirements: dedicated technicians, SLA-based response within 3 days
-
Penalties: 0.5% of unit price per week delay, up to 10% of contract value
Terms & Conditions
-
EMD of ₹19,200 required as bid security
-
5-year warranty with OEM certificates at delivery
-
Quantity variation permissions up to 25% during contract
-
3-day service rectification SLA; penalties apply for delays
-
Nationwide Indian service capability mandatory
Important Clauses
Payment Terms
Not specified in data; contract will likely follow standard government terms with payment on delivery/acceptance
Delivery Schedule
Delivery starts from order date with option-based quantity increases and minimum 30 days extended delivery period
Penalties/Liquidated Damages
0.5% of unit price per week for delay, capped at 10% of total contract value; post-penalty, alternative sourcing at supplier cost
Bidder Eligibility
-
Demonstrated experience in supplying medical equipment to government/large institutions
-
Permanent establishment in India with nationwide service capability
-
Submission of OEM authorizations and 5-year warranty documentation
Tender Data
Bid Details
Quantity
8
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
4
OEM Avg. Turnover
30
Past Performance
40 %
Warranty Period
3 days
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Portable OT Light (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
120
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Rohtak
Delivery Pincodes
124001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Gupta | 124001,PGIMS, ROHTAK 124001 University of Health Sciences, Rohtak HARYANA | Rohtak | Haryana | 124001 | 8 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9946104.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for the portable OT light tender in Rohtak Haryana 2026
Bidders should submit the EMD of ₹19,200 and provide OEM authorization, warranty certificates, and installation/commissioning plan. Ensure 5-year OEM warranty coverage and demonstrate nationwide service capability. The bid may include quantity variation up to 25% and a 3-day service response SLA.
What documents are required for Haryana DMER portable OT light procurement
Required documents include GST registration, PAN, experience certificates for medical equipment supply, financial statements, EMD receipt, OEM authorization letters, installation/commissioning plan, and 5-year warranty certificates to accompany the bid submission.
What are the delivery and warranty terms for the Rohtak OT light tender 2026
Delivery follows order date with possible 25% quantity increase; extended delivery uses a minimum 30-day window. The warranty is 5 years from final acceptance, and OEM warranty certificates must be provided at delivery, with 3-day service rectification SLA.
What penalties apply for delays in servicing portable OT lights
Delayed service triggers a penalty of 0.5% of unit price per week, capped at 10% of the total contract value. If unresolved, alternative sourcing may be engaged at the seller’s cost and the PBG may be forfeited.
What standards or certifications are required for this portable OT light
While specific standards are not listed, bidders should prepare OEM warranty certificates and demonstrate installation, commissioning, and maintenance capability across India, with service teams ready to respond under the SLA terms outlined by the buyer.
How is the quantity variation managed in the Rohtak tender
The purchaser may increase or decrease bid quantity up to 25% at contract placement and during the currency of the contract. The extension time uses a formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What is the estimated contract value and EMI terms for the bid
Estimated value of the bag is ₹9,60,000; EMD is ₹19,200. The bid requires timely payment post-delivery as per standard government conditions; ensure PBG is maintained to mitigate penalties and enable smooth acceptance.