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Higher Education Department Uttar Pradesh Vibratory Disc Mill Tender 2025 - Supply Installation & Commissioning with 25% quantity option and OEM support

Bid Publish Date

28-Dec-2025, 12:45 pm

Bid End Date

19-Jan-2026, 1:00 pm

EMD

₹10,000

Location

JAUNPUR , UTTAR PRADESH

Progress

Issue28-Dec-2025, 12:45 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Categories 9

VALVE PARTS AND ACCESSORIES FUME HOODS ARNO STARTING CONTACTOR VIBRATORY LABORATORY GRINDING AND PRESSING EQUIPMENT POWER WATER LEVEL RECORDER LABORATORY MILLS APFC PANEL

Tender Overview

The Higher Education Department Uttar Pradesh seeks a Vibratory Disc Mill for supply, installation and commissioning, including testing and operator training with statutory clearances as needed. The project scope covers all cost components, from procurement to on-site installation and handover, with post-installation support. The tender allows a 25% quantity variation during contract execution at contracted rates. An EMD of ₹10,000 is required; online payment via RTGS/IMPS to the VBSPU bank is permitted with proof uploaded. OEM/authorized seller must have India-based after-sales support for imported items.

Technical Specifications & Requirements

  • Product: Vibratory Disc Mill (procurement, installation & commissioning) for academic use
  • Scope: Supply, installation, testing, commissioning, operator training, and statutory clearances if any
  • Delivery considerations: Pre-installation coordination with Purvanchal University, Jaunpur; installation and training by trained personnel; demonstration of specified accuracy, resolution, and repeatability on standard sample
  • Acceptance: Complete delivery only after installation, commissioning, and a satisfactory report by a trained faculty member
  • Service: 48 working hours response to problems during the warranty period; manuals supplied in electronic and hard copy
  • Conditions: OEM or registered Indian office required for imported items; annexures I & II to be submitted

Terms, Conditions & Eligibility

  • EMD: ₹10,000 via online RTGS/PG; reference to VBSPU Finance Officer account details
  • Quantity variation: up to 25% at contract placement and during currency at contracted rates
  • Delivery timeline: as per option clause; final delivery aligned with last delivery order date
  • Warranty/after-sales: trained personnel for installation; 48-hour problem resolution during warranty
  • Documentation: Annexure-I & II; pre-installation coordination with university; final acceptance after demonstration
  • Post-sale support: on-site commissioning, operator training, and user manuals (electronic and hard copy)

Key Specifications

  • Product category: Vibratory Disc Mill (supply, installation & commissioning)

  • Estimated value: Not specified

  • EMD amount: ₹10,000

  • Delivery location: Purvanchal University, Jaunpur (pre-installation coordination required)

  • Standards/certifications: OEM/Authorized Seller acceptable; imported items require India-based after-sales support

  • Delivery/installation: complete upon successful installation, commissioning and faculty acceptance report

  • Warranty: 48 working hours problem resolution during warranty period

Terms & Conditions

  • Quantity variation up to 25% during contract and currency at contracted rates

  • Imported items require OEM with India-based after-sales service

  • EMD ₹10,000 payable online; proof of RTGS/NEFT submission required

Important Clauses

Payment Terms

EMD of ₹10,000 payable online; RTGS/NEFT to VBSPU Finance Officer; reference bid number and bidder name in transaction details; proof of payment uploaded with bid

Delivery Schedule

Delivery and installation aligned with pre-installation coordination; option clause allows up to 25% quantity variation during contract at contracted rates; delivery period calculated from original delivery order date

Penalties/Liquidated Damages

Not explicitly stated; enforcement linked to delivery and training milestones; acceptance only after successful installation and faculty acknowledgment

Bidder Eligibility

  • Must provide OEM authorization or be an authorized seller for imported products with India-based after-sales support

  • Demonstrate capability to perform supply, installation, testing, commissioning, and operator training

  • Submit Annexure-I and Annexure-II with required details

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Required Documents

1

GST certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar vibratory mill supply/installation

4

Financial statements or turnover evidence

5

EMD payment proof (online RTGS/NEFT) and transaction details

6

OEM authorization or authorized seller certificate

7

Technical compliance certificates (if any) and after-sales support arrangements

8

Annexure-I and Annexure-II submissions

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for Vibratory Disc Mill tender in Uttar Pradesh 2025

Bidders should confirm eligibility, submit Annexure-I & II, provide OEM authorization for imported items, and furnish EMD of ₹10,000 via RTGS/NEFT to VBSPU. Include proof of payment and all specified documents. Ensure installation, testing, commissioning, and operator training are clearly detailed in the bid.

What documents are required for the vibratory mill bid in UP

Required: GST certificate, PAN, experience certificates for similar work, financial statements, EMD proof of ₹10,000, OEM authorization, Annexure-I & II, technical compliance certificates, and after-sales support details, plus pre-installation coordination notices to Purvanchal University Jaunpur.

What are the delivery and installation requirements for UP vibratory mill

Delivery must occur after pre-installation coordination with Purvanchal University, Jaunpur. Installation and commissioning must be performed by trained personnel, with a satisfactory faculty report for acceptance. Demonstration of accuracy, resolution, and repeatability on standard samples is mandatory for handover.

What is the EMD amount and payment method for this tender

EMD is ₹10,000. Bid submission requires online RTGS/NEFT to VBSPU Finance Officer with transaction details. Include scanned proof of payment in the bid. The bank details are provided in the tender terms and must be referenced in the transfer.

What are the OEM requirements for imported vibratory mills

Imported products must have an OEM or Authorized Seller with a registered Indian office to provide after-sales service. Submit a certificate proving this arrangement; installations must be supported by India-based after-sales service during warranty.

When is the quantity variation allowed and how is it calculated

Quantity variation is allowed up to 25% of bid quantity at contract placement and during the currency at contracted rates. The additional delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.

What constitutes acceptance of the vibratory mill at UP university

Acceptance occurs after successful installation, commissioning, and a satisfactory report from a trained faculty member confirming specified accuracy, resolution, and repeatability on a standard sample. Training and manuals must be provided for operator use.

What are the warranty support expectations for UP vibratory mill

Warranty requires response to problems within 48 working hours during the warranty period. On-site support, both electronic and hard copy manuals, and operator training are part of the deliverables to ensure smooth operation.