Punjab Science Technology And Environment Department Green AC Wall Mount Tender 2025 Punjab
Bid Publish Date
28-Oct-2025, 3:20 pm
Bid End Date
19-Nov-2025, 1:00 pm
EMD
₹40,000
Location
Progress
Tender Overview
Punjab State Science Technology and Environment Department invites bids for Split Air Conditioner including Green AC, Wall Mount Type with eco-friendly refrigerants and IS conformity. Estimated value not disclosed; EMD ₹40,000. Scope includes comprehensive warranty, compressor warranty, optional PCB warranty, installation/commissioning, and after-sales services. Project location is Punjab; emphasis on Green AC environment-friendly features, IS certifications, and after-sales turnaround time. Unique clauses include a 25% quantity variation during contract and extended delivery periods. Bidders must present OEM authorization, and demonstrate 3 years of supply experience to central/state government bodies. The tender demands OEM-certified installation personnel and adherence to mandatory Green AC standards.
Technical Specifications & Requirements
- Nominal Marketing Cooling Capacity: as per system specification; tolerance ±10% (1 Ton = 3000 Kcal/hr)
- ISEER / Star rating within BEE guidance; Eco-friendly refrigerant with zero ODP
- Compressor Type per BEE Star Label; ISI/IS certification as applicable
- Green AC compliance to environmental features and lifecycle requirements
- Salient features include remote control and included accessories; installation/ commissioning included
- Warranty: comprehensive AC warranty (in years) with separate compressor warranty; optional PCB warranty; specify number of free services and TAT for after-sales service
- Certifications: mandatory conformity to relevant ISS standards; OEM authorization required
Terms, Conditions & Eligibility
- EMD: ₹40,000; submission via online or bank guarantee as per terms
- Experience: minimum 3 years of supplying similar government-sector HVAC equipment; copies of contracts required
- Delivery: extended delivery options up to 30+ days with proportional extension rules; option to increase quantity by 25% during contract
- Installation/Training: performed by OEM-certified personnel or OEM-authorized resellers
- Documentation: GST, PAN, experience certificates, financials, OEM authorization, and technical compliance certificates required
Key Specifications
-
Split Air Conditioner wall-mount model
-
Nominal capacity: 1 ton class with ±10% tolerance
-
ISEER star rating within applicable BEE guidance
-
Eco-friendly refrigerant with zero ODP
-
Compliance with Green AC environmental requirements
-
Compressor: per BEE star label specification
-
Optional PCB warranty; comprehensive warranty for unit
-
Installation/commissioning included in scope
-
Salient features: remote control; included accessories
-
Mandatory ISS certifications and OEM authorization
Terms & Conditions
-
EMD ₹40,000; submission with bid and bank guarantee
-
3 years government-sector supply experience or OEM-backed
-
25% quantity variation allowed during contract; extended delivery period rules
-
OEM authorization required for installation and service
-
GST as applicable; bid must reflect correct GST rate
-
Mandatory Green AC compliance and IS conformity
Important Clauses
Payment Terms
EMD ₹40,000; payment terms per contract with possible advance/against delivery as per tender
Delivery Schedule
Delivery extends up to minimum 30 days with option to extend proportional to quantity change
Penalties/Liquidated Damages
LD applicable for delay beyond stipulated delivery and installation timelines per contract terms
Bidder Eligibility
-
No liquidation, court receivership, or insolvency proceedings
-
3 years minimum experience supplying similar HVAC to government bodies
-
OEM authorization or manufacturer-backed resupply capability
-
Not declared end-of-life by OEM during contract period
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
4
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Split Air Conditioner Including Green AC, Wall Mount Type (V2) (Q2)
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
GeM-Bidding-8458317.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
19-Nov-2025, 7:30 am
Opening Date
19-Nov-2025, 8:00 am
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar government HVAC supply (3 years minimum)
Financial statements (last 2-3 years)
EMD submission proof (₹40,000) via DD/online payment
Technical bid documents and manufacturer/OEM authorization
Authorized distributor/reseller certificate from OEM
IS/ISI/other certification documents relevant to Green AC features
Installation/commissioning plan and after-sales service commitment
Any prior contract copies with central/state governments
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description/Application | Description | Split Air Conditioner Including Green AC, Wall Mount Type |
| Generic | Classification By Function | Cooling Only |
| Generic | Nominal Marketing Cooling Capacity (in Ton) {Hint: 1 Ton= 3000 Kcal/Hr, Tolerance +/-10%} | 2 Ton |
| Generic | Star Rating (ISEER value range) | 5 Star (ISEER value from >=5 to <=5.5) |
| Generic | Compressor Type as per BEE Star Rating Label | Inverter AC - Variable Speed |
| Refrigerants | Eco-friendly Refrigerant | Yes |
| Refrigerants | Refrigerant Ozone Depletion Potential is Zero | Yes |
| Green AC Related Environment Friendly Requirement | Compliance to Green AC related environmental friendly features complied | No |
| Features/Accessories | Salient Features/Remote Control Features | Turbo Mode, Dehumidification Mode, Power Saving Mode, Auto Clean Mode, Self Diagnosis Mode, Quiet Mode, Dry Mode, Cool Mode, Fan Mode, Air Swing, Timer, Sleep Mode, Auto Off, Fan Speed Control, Power(On-Off), Temperature Up/Down |
| Features/Accessories | Salient Accessories | 1 m (PVC Insulated sheathed cables as per IS:694), 3 m Refrigerant Copper pipe set + connecting cable (Installation Kit), Remote, User Manual, Warranty card |
| Warranty/Service | Comprehensive Warranty on Air Conditioner/Machine (in years) | 1 |
| Warranty/Service | Warranty on Compressor (in years) | 10 Or higher |
| Warranty/Service | Optional Warranty on PCB | 5 years Or higher |
| Warranty/Service | Installation/Commissioning | With Free Standard Installation Commissioning Or higher |
| Warranty/Service | Number of free services during the Comprehensive Warranty on Air Conditioner/Machine | 2 services per year, 4 services per year Or higher |
| Warranty/Service | Turn Around Time (TAT) After Sales Service Calls | 24 hours for Capital Cities (State Capitals)/48 hours for District place (Municipal Corporation Cities)/72 hours for Rural (Gram Panchayat) Or higher |
| Warranty/Service | Other Services Provided ( Inclusive in the scope of supply) | 24*7 Customer Online Service, Demonstration of features & functioning and setting-up of split air conditioner at consignees place |
| Buyer Specific Requirement | Optional Accessories/Work Required (inclusive in the scope of supply) | Suitable Wall Mount Stand for Outdoor Unit, Uninstallation of Existing AC, ISI Marked MCB 40A |
| Certifications | Mandatory compliance / conformity to relevant ISS | As per IS 1391 (Part 2)-Latest and as per Gazette Notification no. S.O. 3897(E) dated,29th October 2019 and as per BEE Notification dated 19th April 2022 |
Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid for green AC wall mount tender in Punjab 2025?
Bidders must follow the terms: submit EMD ₹40,000, provide OEM authorization, experience certificates showing 3 years of government supply, GST and PAN, financial statements, and technical compliance proof with IS/ISI conformity. Ensure installation by OEM-certified personnel and comply with Green AC standards.
What documents are required for Punjab green AC tender submission?
Required documents include GST registration, PAN, 3-year government HVAC experience proofs, financial statements, EMD proof of ₹40,000, OEM authorization, installation plan, IS/ISI certifications, and OEM/reseller authorization documents.
What are the technical specifications for the green AC in this bid?
Specifications include 1-ton capacity with ±10% tolerance, ISEER/BEE star rating, eco-friendly refrigerant with zero ODP, compressor type per BEE label, mandatory ISS conformity, and installation/commissioning included in scope; optional PCB warranty.
When is the delivery timeline and option for quantity variation?
Delivery may extend from the last date of the original order with a 25% quantity variation allowed. If quantity increases, delivery time is adjusted using (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the GST considerations for this Punjab bid?
Bidders must self-verify GST applicability; reimbursement will follow actuals or applicable rates, whichever is lower, up to the quoted GST percentage.
What warranty and after-sales service are expected for the ACs?
Expect comprehensive warranty on the machine, separate compressor warranty, optional PCB warranty, and specified number of free services within the warranty period; after-sales response time (TAT) defined in terms and conditions.
What about OEM authorization and installation responsibilities?
Bid submissions require OEM authorization; installation/commissioning must be performed by OEM-certified personnel or OEM-authorized resellers with clear contact details.
What standards and environmental requirements apply to the tender?
The bid requires Green AC compliance with environment-friendly features; refrigerants must have zero ozone depletion potential, and IS/ISI certifications must be provided with the bid.