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BSNL Portal (DOT) Maintenance & Installation Tender Bharat Sanchar Nigam Limited 2025

Bid Publish Date

29-Oct-2025, 4:21 pm

Bid End Date

11-Nov-2025, 12:00 pm

EMD

₹42,512

Value

₹21,25,600

Location

CENTRAL DELHI , DELHI

Progress

Issue29-Oct-2025, 4:21 pm
AwardPending
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Quantity

192

Category

Comp. mntc of various EMS

Bid Type

Two Packet Bid

Key Highlights

  • • Broad multi-item procurement: EMS filters, HVAC servicing, earth testing, painting, LED lighting replacements
  • • EMD of ₹42,512 and estimated contract value of ₹2,125,600
  • • Option clause allowing ±25% quantity changes at contract initiation and during execution
  • • Delivery extension formula: (increased quantity ÷ original quantity) × original delivery period, min 30 days
  • • No explicit technical specs in data; anticipate IS/IEC electrical safety, HVAC service standards
  • • LED SIT lighting replacements: 36W battens and 36W panel lights
  • • AC capacities covered: 9/10 TR Packaged, 5/7.5 TR Ductable, 1.5/2 TR Window
  • • Earth resistance testing and painting on old work included in scope

Categories 99

EVAPORATOR LIGHTNING ARRESTER ELECTRICAL PRINTING SERVICES FILTERS PLATFORM SCALE RUNWAY LIGHTING APFC PANEL PRE COOLING CHAMBER BARITONE HORNS PAINTING AMC OF WINDOW AC TUBE CONDENSER COLD BOX CONDENSING UNIT COLORANTS PTFE WIRE AIR CONDITIONER SPARE COLD ROOM ARNO STARTING CONTACTOR DECORATION BUS CABLE CONSTRUCTION OF SUPER MARKET MOBIL OIL LED STREET LIGHT HEAT EXCHANGERS BI DISTILLATION UNIT DISTILLATION LED LIGHT PANEL AC CONDENSER DISTEMPER DISCRETE COMPONENTS LIGHTENING PROTECTION DEVICE ARCHITECTURAL DRAWING POSTER PROMOTIONAL ITEM PROCUREMENT OF TSHIRT ELECTRICAL SUBSTATION FREEZER VOLTAGE STABILISER COOL BOX PANEL CONDUCTOR COOLER LIGHT AND BULBS PRINTING WORK POWER OT CEILING LIGHT REFRIGERATION SYSTEM PAINT SUPPLY WINDOW PAPER AND PRINTING SERVICES LED LUMINARIES COILED CABLE PRINTING MATERIAL AIR CONDITIONER SERVICES FITMENT LFH CABLE PVC CABLE PIGMENTS RF PASSIVE COMPONENTS AWM WIRE LED LIGHT PNEUMATIC AIR CONDITIONER PLANT BLAST FREEZER ALUMINIUM FRAME POWER WIRE TECHNICAL SERVICES CUSTOMIZED MUG VERTICAL COOLER LIGHT MICROSCOPES WATER LEVEL RECORDER ENAMELING PAINTS AND ACCESSORIES PRESS COLD STORAGE FUME HOODS BOOK BINDING ENT SET AIRCRAFT HYDRAULIC SYSTEMS PAINTS AND PRIMERS MESH BULK MILK COOLER TRANSITION METALS CABLE LUBE OIL VALVE PARTS AND ACCESSORIES ESCRAP ROTARY EVAPORATORS AUTOMOTIVE CABLE AIR CONDITION PLANT COLORIMETERS DISTILLATION PLANT PAINTS AIR DUCTS BOOT CONSTRUCTION LABOUR PAINTING MATERIAL

Tender Overview

Organization: Bharat Sanchar Nigam Limited (BSNL) Portal under the Department of Telecommunications. Categories include composite maintenance of EMS, supply and installation of washable EU2/EU3 filters, servicing of various AC capacities (9/10 TR Packaged, 5/7.5 TR Ductable, 1.5/2 TR Window), earth resistance testing, painting works on existing structures, and replacement of SIT C lighting (36W LED battens and 36W LED 2x2 panel lights). Estimated value: ₹2,125,600 with an EMD of ₹42,512. Tender location unspecified; scope centers on supplying, installing, and servicing listed equipment. A notable differentiator is the broad mix of HVAC, electrical, and lighting components bundled into a single tender. The buyer’s clause permits option quantity changes up to 25%, with a calculated delivery extension formula and a minimum 30-day extension rule. This creates flexible contract sizing and delivery planning for bidders.

Technical Specifications & Requirements

  • No explicit technical specifications are provided within the tender data. Expected items span:
    • EMS maintenance & filtration systems (EU2 washable coarse filter, EU3 washable filters)
    • AC servicing across capacities: 9/10 TR Packaged, 5/7.5 TR Ductable, 1.5/2 TR Window
    • Earth resistance measurement testing and associated safety/compliance work
    • Interior/exterior painting (one or more coats) on old work
    • Lighting upgrades: replacement of 36W LED SIT C battens and 36W LED 2x2 ft panel lights with SIT compliant fixtures
    • Basic project work for installation and periodic maintenance
  • Quantities/BOQ: 10 total items; explicit quantities not disclosed
  • Standards/Certifications: Not specified in the data; bidders should anticipate standard electrical/HVAC and safety compliance requirements as per local regulations
  • Delivery/Installation: Flexible timing due to option clause; initial delivery period to be defined in the contract; extension logic provided by buyer
  • Experience/Capability: Not explicitly enumerated; bidders should prepare for HVAC, electrical maintenance, and light fittings capabilities

Terms, Conditions & Eligibility

  • EMD: ₹42,512; payment terms unspecified beyond EMD requirement
  • Option Clause: Quantity can increase/decrease by up to 25% at contract placement and during contract currency
  • Delivery Extension: Additional time computed as (increased quantity ÷ original) × original delivery period, minimum 30 days; may extend to original delivery period
  • Documentation: Standard bid documents required; OEM authorizations and technical compliance likely expected (not explicitly listed)
  • Warranty/Penalties: Not specified in the provided data; bidders should verify during ATC/document review
  • BOQ: 10 items; N/A quantities for individual items indicate a need for clarifications during bid
  • Location/Jurisdiction: Tender issued by BSNL/DoT; precise locality not provided in the data

Key Specifications

  • EMS maintenance: EU2 washable coarse filter

  • Filters: EU3 washable synthetic woven

  • HVAC servicing: 9/10 TR Packaged AC units

  • HVAC servicing: 5/7.5 TR Ductable AC units

  • HVAC servicing: 1.5 and 2 TR Window ACs

  • Earth resistance measurement

  • Painting: one or more coats on old work

  • Lighting: SIT C 36W LED battens and 36W LED 2x2 ft panel lights

  • BOQ: 10 total items (quantities not disclosed)

Terms & Conditions

  • 25% quantity variation up or down permitted; extended delivery time rules apply

  • Delivery period calculated with explicit formula and minimum 30 days

  • EMD requirement of ₹42,512; standard bid documentation to be submitted

Important Clauses

Payment Terms

EMD amount of ₹42,512; general payment terms to be clarified in ATC or contract; ensure compliance with invoicing timelines

Delivery Schedule

Delivery period starts from last date of original delivery order; option quantity affects timing per formula; minimum 30 days extension

Penalties/Liquidated Damages

Not specified in provided data; verify in ATC/contract documents

Bidder Eligibility

  • Eligible bidders with HVAC, electrical maintenance and lighting installation experience

  • Demonstrated turnover capacity to support ~₹2.13 million contract value

  • Compliance with GST/PAN documentation and EMD submission

Documents 5

GeM-Bidding-8525818.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 10 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Comp. mntc of various EMS Operation and Comprehensive maintenance of various Electro mechanical services as per details and inventory given in relevant sections by deploying the required staff to keep all the services operational up to the required standards etc. as per specification. The services are 1. AC Package Units 2. Ductable split AC Units 3. Window AC Units 4. Electrical Installation and fans incl. Electrical Panels etc. Minimum Staff Required Must be less than 55 Years age Round the clock Semi skilled 1 No. NOTE 1. This is tentative list however it is the responsibility of the agency to operate various services as and when required even during odd or night hours as per requirements of BSNL and if any additional labour is required the same is to be provided at no extra cost. 2. Firm has to depute his service engineer specialised person during important meeting so that in case of any fault it may be promptly attended to have uninterrupted service of AC systems. Items are as per schedule of work item 1. 24 months ipgsdeed2@nd 730
2 Supplying and installation of EU2 washable coarse filter Supplying and installation of EU2 washable coarse filter having efficiency 90percentage down to 20 microns filters test certificate of filters to be supplied suitable for AC Package units etc. complete as per manufacturer requirement. Items are as per schedule of work item 2 10 sqmtrs ipgsdeed2@nd 730
3 Supplying and installation of Synthetic woven washable EU3 filters Supplying and installation of Synthetic woven washable EU3 filters with extruded anodized aluminium frame having an efficiency of 95percentage down to 5 microns test certificate of filters to be supplied in the plenum for total supply air. The media shall be supported with HDPE mesh on one side and aluminium mesh on other side. Items are as per schedule of work item 3 5 sqmtrs ipgsdeed2@nd 730
4 Servicing of 9 or 10 TR capacity Package AC Units Servicing of 9 or 10 TR capacity Package AC Units including washing and cleaning of filters evaporator unit condenser unit including oiling greasing of motors testing commissioning etc. complete as required.Items are as per schedule of work item 4 42 job ipgsdeed2@nd 730
5 Servicing of 5 or 7.5 TR capacity Ductable AC Units Servicing of 5 or 7.5 TR capacity Ductable AC Units including washing and cleaning of filters evaporator unit condenser unit including oiling greasing of motors testing commissioning etc complete as required.Items are as per schedule of work item 5 12 job ipgsdeed2@nd 730
6 Servicing of 1.5 and2 TR capacity Window AC Servicing of 1.5 TR capacity Window AC Units including washing and cleaning of filters evaporator coil condenser coil including oiling greasing of motors testing commissioning etc. complete as required.Items are as per schedule of work item 6 12 job ipgsdeed2@nd 730
7 Measurement Testing of earth resistance Making arrangement for the Measurement and Testing of earth resistance of the existing earthing system etc. complete as required.Items are as per schedule of work item 7 12 job ipgsdeed2@nd 730
8 Painting one or more coats on old work Painting one or more coats on old work with synthetic enamel paint of approved brand and manufacture of required colour to give an even shade incl removing dust grease rust cleaning the surface with abrasive material etc. complete as required.Items are as per schedule of work item 8 10 sqmtrs ipgsdeed2@nd 730
9 Replacement S.I.T. C of 36 watt LED surface mounted Batten light Replacement Supplying installation Testing and Commissioning of 36 watt LED surface mounted Batten light of CRCA Sheet Body Thickness 0.50 mm body material and construction as per IS 10322 with driver Replaceable as per the requirement with Driver efficiency 85 perc Operating voltage AC 140 270 Volt freq 50 60 hz Operating temp range minus 15 deg to 40 deg centigrade internal surge protection of 2.5 KV with Short and Open circuit protection THD less 10 perc P. F 0.95 IP20 CRI 80 Flicker free flicker should be below 5 perc life time LED Driver electrical circuitry of minimum 50000 Burning Hours with 70 perc of initial Lumen maintained till life ends CCT 3000K 4000K 5700K 6000K 6500K As per ANSI Bin SDCM Standard Deviation Color Matching3 Maximum power consumption should not more than the specified rating and Fixture shall be of relevant BIS standard and trade mark certificate T.C. Manufactures Word Mark Name Engraved Embossing Screen printing on housing. OEM must have its own in house NABL lab setup for all testing facilities for LED fixtures. complete in all respect ic Dismantling of existing faulty outlived conventional fixture luminaire connections with 1.5 sq mm FRLS PVC insulated copper conductor single core cable and earthing etc. as required with Minimum 5 year OEM warranty. System lumen efficacy 135 lmWatt output . LM79 LM80 Test report from NABL lab for all testing required for LED fixtures as per BIS shall be submitted. Shape size and CCT shall be as approved by Engineer in Charge as per requirement. Items are as per schedule of work item 9 50 job ipgsdeed2@nd 730
10 Replacement S.I.T. C of 36 watt LED Panel light 2x2 ft ReplacementSupplying installation Testing Commissioning of 36 watt Panel light 2x2 ft of CRCA Sheet Body Thickness 0.50 mm body material and construction as per IS 10322 with driver Replaceable as per the requirement with Driver efficiency 85 perc Operating voltage AC 140 270 Volt freq 50 60 hz Operating temp range min 15 deg to 40 deg centigrade internal surge protection of 2.5 KV with Short Open circuit protection THD 10 perc P. F 0.95 IP20 CRI 80 Flicker free flicker should be below 5 life time LED Driver electrical circuitry of minimum 50000 Burning Hours with 70 of initial Lumen maintained till life ends CCT 3000K 4000K 5700K 6000K6500K As per ANSI Bin SDCM Standard Deviation Color Matching 3 Maximum power consumption should not more than the specified rating and Fixture shall be of relevant BIS standard and trade mark certificate T.C.. Manufactures Word Mark Name Engraved Embossing Screen printing on housing. OEM must have its own in house NABL lab setup for all testing facilities for LED fixtures. complete in all respect ic Dismantling of existing faultyoutlived conventional fixtureluminaire connections with 1.5 sq mm FRLS PVC insulated copper conductor single core cable and earthing etc. as required with Minimum 5 year OEM warranty. System lumen efficacy 135 lmmperWatt output . LM79 LM80 Test report from NABL lab for all testing required for LED fixtures as per BIS shall be submitted. Shape size and CCT shall be as approved by Engineer in Charge as per requirement.Items are as per schedule of work item 10 15 job ipgsdeed2@nd 730

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar maintenance/installation projects

4

Financial statements / turnover evidence

5

EMD submission document (DD or online payment receipt)

6

Technical bid/compliance documents

7

OEM authorization letters (if acting as authorized distributor)

8

Any records of past performance on HVAC, electrical, or lighting projects

Frequently Asked Questions

Key insights about DELHI tender market

How to bid in BSNL DOT tender for HVAC and lighting in 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹42,512, and technical compliance documents. Ensure OEM authorizations if acting as distributor, and provide past performance on HVAC, filtration, and lighting projects. The tender permits up to 25% quantity variation with defined delivery extension rules.

What documents are required for BSNL filter and AC servicing tender 2025

Required documents include GST certificate, PAN card, experience certificates for similar works, financial statements, EMD document, technical bid, and OEM authorizations if applicable. Prepare LED lighting product specs for SIT C 36W battens and 2x2 ft panels and HVAC service capabilities.

What are the essential technical specifications for EU2/EU3 filters

Though not specified in data, bidders should provide EU2 washable coarse filter and EU3 washable synthetic woven filter details, including material quality, filtration efficiency, dimensions, and compatibility with existing HVAC units; attach manufacturer datasheets.

When is the delivery period and extension rule for BSNL tender

Delivery starts from the last date of the original delivery order; option quantity allows ±25% change; extended delivery time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days.

What is the EMD amount for the BSNL procurement 2025

The Earnest Money Deposit required is ₹42,512. Payable as a Demand Draft or online payment per procurement terms; ensure submission with bid documents and reflect in bid security section.

What happens if quantities change under the option clause

If quantity changes by up to 25%, contract rates remain at the contracted level; delivery timelines adjust using the specified formula, with minimum 30 days extension, preserving overall project schedule.