Vilayur Gramapanchayat Desktop Computers Tender Kerala ISI/ISO Standards 2026

Tender Overview

Vilayur Gramapanchayat invites bids through GeM for entry and mid-level desktop computers intended for government use in Kerala. Bids must cover desktops with factory pre-loaded OS by the Desktop OEM, RAM capacity, SSD/HDD storage, monitor availability, and screen size in CM. The contract mandates delivery to consignee within 7 calendar days of GeM contract generation and requires price to be inclusive of installation, training, freight, loading, and unloading. The bidder must have a registered office in Kerala and provide model/serial specifics to avoid disqualification. The option clause allows up to 25% quantity variation at contracted rates during and after the initial delivery window, subject to minimum 30 days.

This tender emphasizes clear OEM warranties, identification of model/serial numbers, and compliance with remedying non-delivery or delays. The procurement is executed via GeM, with emphasis on transparency and standardization for public sector desktops. Unique aspects include strict model/serial disclosure and a three-year potential compliance history check. This opportunity targets local vendors with government-facing installation capabilities and rapid delivery.

Technical Specifications & Requirements

• Product: Desktop computers for government use; must be listed on GeM and include factory pre-loaded OS by the Desktop OEM.
• Processor: Category: PROCESSOR; exact model/number to be provided in bid.
• Memory: RAM size to be installed in the system; bidder to specify capacity.
• Storage: SSD capacity (in GB) and HDD capacity (in GB) to be specified; storage configuration to meet procurement need.
• Monitor: Availability of monitor; screen size in CM to be specified by bidder.
• Warranty: On-site OEM warranty (years) to be provided; warranty expiry must be verifiable on OEM site prior to delivery.
• OS: Factory pre-loaded OS by Desktop OEM; model/serial numbers to be provided.
• Compliance: Bidders must upload specifications/compliance sheet with remarks; OEM MAf required; single OEM authorization; detailed model/serial disclosure mandatory.

Terms, Conditions & Eligibility

• Location requirement: Bidder must have registered office in Kerala; outside Kerala bidders not preferred.
• Delivery: Entire quantity to be delivered to consignee within 7 calendar days from GeM contract generation.
• Pricing: Quoted price inclusive of all taxes, installation, training, freight, loading, and unloading.
• Documentation: Must include model numbers, serial numbers, warranty terms, and compliance sheets; bid may be rejected for missing details.
• Eligibility: No blacklisting in last three years; declare non-disqualification on company letterhead; provide proof of negative reputation history if requested.
• Option Clause: Purchaser may increase/decrease quantity up to 25% at contracted rates; extension rules apply with minimum 30 days in calculation.
• Warranty/Support: Warranty expiry must be listed on OEM website prior to delivery; ensure OEM authorization and MAf compliance.