NICSI National Informatics Centre Services Incorporated Desktop & High End Laptop Tender Central Delhi 2026 - ISI/IS 550 Standards, Preloaded OS
Bid Publish Date
24-Jul-2026, 9:27 am
Bid End Date
03-Aug-2026, 10:00 am
Location
Progress
Quantity
6
Category
High End Laptop - Notebook
Bid Type
Two Packet Bid
Categories
1
Tender Overview
The procurement is issued by the National Informatics Centre Services Incorporated (NICSI) under the Department of Electronics and Information Technology for Central Delhi. The required products cover Entry and Mid Level Desktop Computers (Q2) and High End Laptop-Notebook (Q2). Key scope elements include factory pre-loaded operating system by desktop OEM, RAM, SSD/HDD storage configurations, optional monitor, and on-site OEM warranty. The contract allows a 25% quantity variation, with delivery timelines linked to the original order, and requires OEM authorization where distributors bid. Unique ATC clauses mandate bank details for PBG and GeM contract number inclusion in PBG. This tender focuses on NICSI procurement of standard computing equipment with OEM support.
Technical Specifications & Requirements
- Product categories: Entry/mid desktop computers and high end laptops/notebooks (Q2)
- Operating system: Factory pre-loaded OS by desktop OEM
- Processor details: Base processor number; higher processor number specified for performance bands
- Memory: RAM size in GB as installed in system
- Storage: SSD capacity (GB) and HDD capacity (GB) as configured
- Display/monitor: Monitor availability and display size (in cm)
- Warranty: On-site OEM warranty (in years)
- Display/Storage specs: Display size in cm; storage drive capacity in GB
- Other: BOQ indicates no items listed, but terms require MA from OEM when bidding via distributor
- Delivery/Support: Dedicated service support contact; escalation matrix; ensure PBG mentions GeM contract number
Terms, Conditions & Eligibility
- EMD: Amount not disclosed in available data; submission must align with ATC requirements
- Authorization: Manufacturer Authorization/Authorisation Form required for OEM/distributor bids
- Service support: Dedicated toll-free service contact and escalation matrix
- ATC compliance: Bid must satisfy all bidder-atc document requirements; non-submission risks rejection
- PBG: NICSI ATC requires GeM contract number on the PBG; bidder to submit on letterhead
- Bank details for deposits: Provided in NICSI ATC; use for ePBG/PBG as instructed
Key Specifications
-
Desktop/Laptop product category with Q2 classification
-
Factory pre-loaded OS by Desktop OEM
-
RAM capacity specification (GB) as installed
-
SSD capacity (GB) and HDD capacity (GB)
-
Monitor availability and display size in cm
-
On-site OEM warranty term (years)
-
Base processor number and higher processor number
-
Display size (cm) and storage drive capacity
-
OEM authorization required for distributor bids
-
GeM contract number to be included on PBG
Terms & Conditions
-
Option clause allows ±25% quantity variation during and after contract award
-
OEM authorization required for distributors bidding on NICSI procurements
-
Dedicated service support with toll-free number and escalation matrix
Important Clauses
Payment Terms
BD terms require PBG with GeM contract number; payment terms aligned to NICSI ATC; exact percentages not disclosed
Delivery Schedule
Delivery window linked to last date of original delivery order; extended time rules apply proportional to quantity variation
Penalties/Liquidated Damages
Penalties not detailed in data; adherence to delivery and performance expectations implied by ATC
Bidder Eligibility
-
Authorisation from OEM for bids submitted via authorised distributors
-
Evidence of prior experience in supplying desktop and laptop computing equipment
-
Compliance with NICSI bidder ATC including service support and PBG requirements
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , High End Laptop - Notebook (Q2)
Advisory Bank
Indusind bank
ePBG Percentage
5%
ePBG Duration (Months)
62
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
New Delhi
Delivery Pincodes
110003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nishkarsh Agarwal | 110003,Electronics Niketan, 6 CGO Complex, Lodhi Road, New Delhi | New Delhi | Delhi | 110003 | 3 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9614724.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
2 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Mid Level |
| PROCESSOR | Processor Number | AMD Ryzen 5 5600G, Intel Core i5 12400 Or higher |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 500, 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Screen Size (in CMs) | 48.26 - 53 (19.0" - 20.87") |
| WARRANTY | On Site OEM Warranty (in Year) | 5 Or higher |
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Required Documents
GST certificate
PAN card
Experience certificates (relevant to desktop/ laptop provisioning)
Financial statements (audited if available)
EMD/Security deposit documentation (as per ATC)
Technical bid documents illustrating device configurations
OEM authorization / manufacturer authorization (where applicable)
Authorisation Form/Certificate with OEM/service provider details
Escalation matrix and toll-free service contact information
Frequently Asked Questions
Key insights about DELHI tender market
How to bid for NICSI desktop and laptop tender in Central Delhi 2026
Bidders must submit GST, PAN, financials, experience certificates, EMD, and OEM authorization. Ensure factory pre-loaded OS is from the desktop OEM and provide RAM/SSD/HDD specs. Include a GeM-compliant PBG with the GeM contract number and the required escalation matrix for service support.
What documents are required for NICSI procurement in Delhi
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD, technical bid with device configurations, OEM authorization, and manufacturer authorization forms if bidding through a distributor. Ensure service support details and escalation matrix are included.
What are the technical specifications for NICSI desktops and laptops
Specifications cover Q2 category desktops and high end laptops with factory pre-loaded OS, RAM size in GB, SSD/HDD capacities, base and higher processor numbers, monitor availability, and on-site OEM warranty in years. Ensure exact storage capacities and display sizes are specified in the bid.
When is the delivery timeframe for NICSI Delhi procurement
Delivery timing is linked to the last date of the original delivery order, with extension rules applying if quantity increases by up to 25%. Additional time is calculated as (increased quantity/original quantity) × original delivery period, minimum 30 days.
What are the EMD and payment terms for NICSI tender
EMD amount is not disclosed in available data; bidders must comply with ATC requirements. Payment terms align with NICSI ATC and GeM PBG rules; ensure PBG includes GeM contract number as specified in the ATC.
What is required for OEM authorization in NICSI bids
Distributors bidding on NICSI procurements must submit an OEM authorization form detailing name, designation, address, email, and phone number. This ensures the OEM is formally associated with the bid and accountable for after-sales support.
What standards or certifications are needed for NICSI desk/laptop bids
Bidders should provide OEM pre-loaded OS evidence and service support arrangements; while specific IS/ISO codes are not stated, ensure compliance with vendor ATC requirements and include escalation matrices and warranty terms to satisfy NICSI procurement expectations.
What is required on the PBG for NICSI GeM contract mention
The successful bidder must ensure the PBG explicitly mentions the GeM contract number, as per NICSI ATC. Prepare the letterhead document signed by authorized personnel and company stamp, reflecting the GeM contract reference.
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Documents 5
GeM-Bidding-9614724.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS