The Automotive Research Association Of India Advanced Fast DC Charger for EV 240kW Tender Pune 2026 - OEM Authorized Installation
Progress
Tender Overview
The Automotive Research Association Of India (ARAI) seeks an Advanced fast DC Charger for EV - 240kW with on-site installation, commissioning, and training at ARAI Kothrud Pune. The bid includes data sheet verification, OEM/authorized reseller involvement, and onboarding training for four employees over 2 days. The option clause allows order quantity adjustments up to 25%, with delivery timelines tied to the original delivery period. Bidders must ensure products are not end-of-life within a 3-year residual market life. The vendor must provide a full data sheet, OEM authorization, and ensure GST invoicing in the consignee’s name. GST applicability will be settled per actuals or applicable rates.
- Organization: The Automotive Research Association Of India
- Location: Pune, Maharashtra (training site: ARAI Kothrud Pune)
- Product: Advanced fast DC Charger for EV - 240kW
- Key differentiator: mandatory OEM installation/commissioning by OEM-certified personnel
- Unique aspects: training for four employees, two-day duration; data sheet verification mandatory
Technical Specifications & Requirements
- Delivery/installation to be carried out by OEM / OEM Certified resource or OEM authorized reseller
- Training: 4 employees, venue ARAI Kothrud Pune, duration 2 days
- Invoicing: consignee GSTIN only; supplier must raise invoice in consignee name
- Data Sheet: mandatory upload; must align with bid data; mismatch may lead to rejection
- Documents: include PAN Card, GSTIN, cancelled cheque, EFT mandate; vendor code creation
- Scope: includes essential accessories for the BOQ and associated training
- Quantity flexibility: up to 25% increase/decrease at contracted rates
- GST: applicable as per actuals or prevailing rate, not higher than quoted GST
- Start/End dates: not specified; procurement follows standard GEM processes
Terms, Conditions & Eligibility
- EMD details not stated; bidders must comply with option clause and delivery calculations
- Data Sheet alignment and OEM Authorization required; provide OEM certificate if using distributors
- Training location and delivery by OEM personnel; installation/commissioning included
- Invoices must reflect consignee GSTIN; tax implications handled by purchaser
- Notwithstanding missing start/end dates, bidders should meet all standard GEM bid submission requirements and provide complete bid documentation and data sheets
- Applicable terms include 3-year product market life commitment and non-obsolescence assurance
- GST considerations: bid must reflect correct GST and supplier to bear differences up to actuals
Key Specifications
-
Product: Advanced fast DC Charger for EV - 240kW
-
Delivery/installation by OEM / OEM Certified resource or OEM authorized reseller
-
Training: 4 employees, venue ARAI Kothrud Pune, duration 2 days
-
Data Sheet: mandatory upload and alignment with product specifications
-
Invoicing: consignee GSTIN only; invoice in consignee name
-
Quantity: applies option clause allowing up to 25% increase/decrease
-
GST: reimbursement per actuals or applicable rates; not to exceed quoted GST
Terms & Conditions
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Option clause allows ±25% quantity adjustment at contracted rates
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Data Sheet and OEM Authorization are mandatory for bid acceptance
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Training conducted at ARAI Kothrud Pune for 4 employees over 2 days
Important Clauses
Payment Terms
GST handling per actuals or applicable rates; invoice must be in consignee GSTIN; no responsibility on GST uplift by buyer
Delivery Schedule
Delivery period linked to original delivery order; extended delivery time calculated by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated; bidders should assume standard GEM LD provisions unless otherwise specified
Bidder Eligibility
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Must provide OEM authorization or be an OEM-certified reseller
-
Data Sheet must match offered product specifications
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Not deemed end-of-life by OEM for at least 3 years residual market life
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Advanced fast DC Charger for EV - 240kW
Advisory Bank
Bank Of Baroda
ePBG Percentage
5%
ePBG Duration (Months)
36
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Pune
Delivery Pincodes
411038
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ravindra Subhash Kulkarni | 411038,S.No 102 Vetal Hill Opp Paud Road Kothrud | Pune | Maharashtra | 411038 | 1 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-9989517.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Data Sheet of offered product
OEM Authorization / Manufacturer certificate
Proof of OEM-certified installation capability
GST invoicing details matching consignee GSTIN
Training plan: number of employees, venue, duration
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for the EV 240kW charger tender in Pune by ARAI?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and the product Data Sheet. Ensure OEM-certified installation capability and training plan for four employees at ARAI Kothrud Pune. The bid allows ±25% quantity variation, with invoices raised in the consignee GSTIN.
What documents are required for the ARAI EV charger bid in Pune?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, Data Sheet of the charger, OEM authorization, and proof of OEM-certified installation. Ensure the training schedule and venue are clearly stated and that the invoicing reflects the consignee GSTIN.
What are the training specifics for the EV charger project in Pune?
Training is for four employees, conducted at ARAI Kothrud Pune, lasting 2 days. Include a detailed training plan, attendee names, and outcomes. Training must be delivered by OEM-certified resources or OEM-authorized personnel per bid terms.
What is the supplier’s obligation regarding data sheets for this tender?
Submit a Data Sheet that exactly matches the offered charger’s technical parameters. Any mismatch can lead to bid rejection. The Data Sheet will be used to verify compliance with bid specifications and installation capabilities.
How does the 25% quantity option affect delivery timelines for the charger bid?
Delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend the delivery window during the option period, subject to the 25% adjustment rules.
What are the invoicing and GST requirements for the ARAI charger procurement?
Invoices must be raised in the consignee’s name with the correct GSTIN. GST will be reimbursed per actuals or applicable rates (whichever is lower) and cannot exceed the quoted GST percentage. Bidders should confirm GST treatment before submission.