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Indian Army Department of Military Affairs stationery and office supplies tender 2025 New Delhi - Paper & Envelopes ISO/IS standards

Bid Publish Date

24-Oct-2025, 1:31 pm

Bid End Date

03-Nov-2025, 2:00 pm

Value

₹2,10,000

Location

JALANDHAR , PUNJAB

Progress

Issue24-Oct-2025, 1:31 pm
Technical11-Jan-2025, 5:45 pm
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

7102

Category

Paper FS 75 GSM

Bid Type

Two Packet Bid

Key Highlights

  • • Micro and Small Enterprise (MSE) State reservation applicable; bidders must be on GeM with online validation
  • • Option clause allowing ±25% quantity variation during and after contract; delivery time scales with added quantity
  • • Broad stationery catalog: 78 items including 75/100 GSM paper, envelopes of multiple sizes, tapes, clips, writing instruments, laminates and paddings
  • • OEM/manufacturer eligibility emphasized for MSE reservations; only manufacturers may claim benefits
  • • GST handling clarified to bidders; reimbursement caps based on actuals or applicable lower GST rate
  • • Certificate/document submission required; missing documents may lead to rejection

Categories 22

BITUMINOUS MATERIAL DISTRIBUTOR SUPPLY OF BED ROLL TALC BINDER CLIP WOODEN HANDLE BACKHOE FILTER RETAINERS RAIN COAT ELECTRON TUBE MARKING TOOLS ARCHERY BOWS CENTRE TABLE CUSTOMIZED DECALS ENVELOPE PAPER AND PRINTING SERVICES PEN STRING INSTRUMENTS SCISSOR CALENDAR BLANK FLASH CARDS SUPPLY OF SYNTHETIC FABRIC STAPLER

Tender Overview

The Indian Army under the Department Of Military Affairs invites bids for a broad stationery and office supplies basket, including Paper 75 GSM, Paper A4 100 GSM/75 GSM, Binder Clips 19/25/51 mm, Cello Tape (0.5 / 1 / 2 inch), various Envelopes (11x5, 6x5, 12x10, 16x12, etc.), Correction tape, DO Envelopes/Pads, Lamination sheets, Pens, Pencils, Highlighters, Whiteboard markers, and related filing and organizing products. The catalog comprises 78 items with an estimated contract value of ₹210,000. Delivery terms reference an option clause and a flexible order quantity. The procurement is positioned as a government stationery buy in India, with emphasis on standard office supply compatibility and on-time delivery. Unique aspects include a detailed itemized BOQ and reliance on supplier certifications per bid terms. This tender targets reliable suppliers of branded and non-branded office products capable of meeting the full catalog scope.

Technical Specifications & Requirements

  • Product categories: paper (75 GSM, A4 100 GSM/75 GSM), binder clips, cello tapes (green/blue/red and transparent), correction tape, DO envelopes, DO pads, drafting pads, various envelope sizes, glue/adhesives, file covers, photo paper, markers, laminates, pens (Pilot, Uniball, Pentel), pencils, sharpeners, rulers, staples, pins, clips, whiteboard markers, calculators, toners not listed, and more.
  • Estimated contract value: ₹210,000; BOQ includes 78 items with a wide stationery scope.
  • Quality/standards: No explicit standards listed in the data; bidders should align with typical Indian government stationery quality practices and the ATC on uploaded certificates.
  • Delivery/installation: Clause references extended delivery time calculations linked to quantity variation; delivery period begins after the last original delivery order; minimum extension logic applicable.
  • Experience/eligibility hints: Bid must include certificates; state MSE reservation can apply for eligible GeM-online validated bidders; OEM/manufacturer eligibility implied by MSE clause.
  • Packaging/brand notes: Several branded items appear (Pilot, Uniball, Camlin) but no exclusive brand lock; focus on availability and compliance with bid terms.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser may increase/decrease quantity up to 25% of bid/contract quantity; extended delivery time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
  • GST: Bidder to apply GST independently; reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST percentage.
  • Financial/liquidity: Bidder must not be in liquidation or bankruptcy; online undertaking required.
  • MSE reservation (State): 49/51 procurement reserved for eligible Micro/Small Enterprises with valid Udyam registration; must be manufacturer/OEM; online validation required.
  • Documentation: Upload required certificates/documents as per bid document/ATC/Corrigendum; non-submission may lead to rejection.
  • Delivery terms: Compliance with delivery timelines as per order; option-based delivery extension subject to minimum 30 days.
  • Payment terms: Not expressly stated; GST handling as above; terms to be clarified in bid document.
  • Penalties/ warranties: Not specified in provided data; standard government contract penalties may apply per terms.

Key Specifications

  • 78-item stationery catalog including: Paper 75 GSM, Paper A4 100 GSM, Binder Clips 19/25/51 mm

  • Varieties of Cello Tape (0.5, 1, 2 inch, green/blue/red and transparent)

  • Envelope ranges: 11x5, 6x5 white, 12x10 yellow cloth, 12x10 yellow plain, 16x12 yellow cloth, 6x8

  • DO Envelopes and Pads: DO Envelope 250 Nos; DO Pad (200 pages), DO Pad Large/Small

  • Laminations: A4 and Legal sizes; Laminated brown sheet 2 ft width 150 GSM

  • Stationery: Pens (Pilot, Uniball, Pentel), Pencils, Markers, Scissors, Glues, Glue sticks, Files & Folders

  • Tbl: 75/100 GSM paper quality; numerous brand entries (Camlin, Oddy, Casio, etc.)

Terms & Conditions

  • Delivery terms allow ±25% quantity change with proportional extension, minimum 30 days

  • MSE reservation for State bidders with GeM online validation; OEM manufacture requirement

  • GST obligations allocated to bidder; payment terms to be clarified in official bid documents

Important Clauses

Payment Terms

GST handling by bidder; reimbursement as actuals or applicable rate; terms to be specified in bid documents

Delivery Schedule

Delivery period starts from last date of original delivery order; option-based extension follows formula with minimum 30 days

Penalties/Liquidated Damages

Not detailed in data; expect standard L1/L2 penalties per government contract if timely delivery/procurement terms are breached

Bidder Eligibility

  • Must be a GeM-validated bidder with online verification for MSE benefits

  • Manufacturer/OEM of offered products to claim reservation benefits

  • Not under liquidation or bankruptcy and able to provide financial undertaking

Documents 5

GeM-Bidding-8507556.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 78 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Paper FS 75 GSM Paper FS 75 GSM 30 ream admoffr@scn 15
2 Paper A4 100 GSM Paper A4 100 GSM 100 ream admoffr@scn 15
3 Paper A4 75 GSM Paper A4 75 GSM 200 ream admoffr@scn 15
4 Binder Clip 19 mm Binder Clip 19 mm 27 pkt admoffr@scn 15
5 Binder Clip 25 mm Binder Clip 25 mm 24 pkt admoffr@scn 15
6 Binder Clip 51 mm Binder Clip 51 mm 23 pkt admoffr@scn 15
7 Cello Tape 0.5 Inch Green, Blue and Red Cello Tape 0.5 Inch Green, Blue and Red 21 roll admoffr@scn 15
8 Cello Tape 0.5 Inch transparent Cello Tape 0.5 Inch transparent 9 roll admoffr@scn 15
9 Cello Tape 1 Inch transparent Cello Tape 1 Inch transparent 24 roll admoffr@scn 15
10 Cello Tape 2 Inch transparent Cello Tape 2 Inch transparent 48 roll admoffr@scn 15
11 Correction tape white Correction tape white 13 nos admoffr@scn 15
12 DO Envelope 250 Nos DO Envelope 250 Nos 1 pkt admoffr@scn 15
13 DO Pad for Commandant 200 pages DO Pad for Commandant 200 pages 2 pkt admoffr@scn 15
14 DO Pad large DO Pad large 250 nos admoffr@scn 15
15 DO Pad Small DO Pad Small 250 nos admoffr@scn 15
16 Drafting pad Drafting pad 5 nos admoffr@scn 15
17 Envelope 11 inch x 5 inch Envelope 11 inch x 5 inch 300 nos admoffr@scn 15
18 Envelope 6 inch x 5 inch white Envelope 6 inch x 5 inch white 300 nos admoffr@scn 15
19 Envelope Size 11 inch x 5 inch Brown SCN Address Envelope Size 11 inch x 5 inch Brown SCN Address 800 nos admoffr@scn 15
20 Envelope Size 12 inch x10 inch yellow Cloth type Envelope Size 12 inch x10 inch yellow Cloth type 860 nos admoffr@scn 15
21 Envelope Size 12 inch x10 inch yellow plain Envelope Size 12 inch x10 inch yellow plain 300 nos admoffr@scn 15
22 Envelope Size 16 inch x 12 inch yellow cloth type Envelope Size 16 inch x 12 inch yellow cloth type 660 nos admoffr@scn 15
23 Envelope size 6 inch x 8 inch Envelope size 6 inch x 8 inch 300 nos admoffr@scn 15
24 Fevicol 200 ml Fevicol 200 ml 33 nos admoffr@scn 15
25 File binder File binder 35 nos admoffr@scn 15
26 File Cover coloured plain File Cover coloured plain 150 nos admoffr@scn 15
27 File cover white plain File cover white plain 350 nos admoffr@scn 15
28 File cover White SCN Printed with coloured logo File cover White SCN Printed with coloured logo 379 nos admoffr@scn 15
29 File Cover Printed coloured File Cover Printed coloured 312 nos admoffr@scn 15
30 Glossy Photo Paper Make Oddy Glossy Photo Paper Make Oddy 7 pkt admoffr@scn 15
31 Glue Stick Big Make Pidilite Glue Stick Big Make Pidilite 80 nos admoffr@scn 15
32 Highlighter Make Luxor mix colour Highlighter Make Luxor mix colour 7 nos admoffr@scn 15
33 Laminated Brown sheet 2 ft width 150 GSM Laminated Brown sheet 2 ft width 150 GSM 25 roll admoffr@scn 15
34 Lamination Sheet A4 Lamination Sheet A4 5 pkt admoffr@scn 15
35 Lamination Sheet Legal Lamination Sheet Legal 4 pkt admoffr@scn 15
36 Multi Colour Pen Multi Colour Pen 36 nos admoffr@scn 15
37 Pen Pilot Hi-Techpoint V5 Grip Red Pen Pilot Hi-Techpoint V5 Grip Red 18 nos admoffr@scn 15
38 Pen Pilot Hi-Techpoint V5 Grip Blue Pen Pilot Hi-Techpoint V5 Grip Blue 65 nos admoffr@scn 15
39 Pen Pilot Hi-Techpoint V5 Grip Black Pen Pilot Hi-Techpoint V5 Grip Black 25 nos admoffr@scn 15
40 Pen Pilot Hi-Techpoint V7 Grip Blue Pen Pilot Hi-Techpoint V7 Grip Blue 30 nos admoffr@scn 15
41 Pen uniball Gel Impact blue Pen uniball Gel Impact blue 7 nos admoffr@scn 15
42 Pen uniball Gel Impact blue refill Pen uniball Gel Impact blue refill 30 nos admoffr@scn 15
43 Pen Uniball Green, Red Pen Uniball Green, Red 5 nos admoffr@scn 15
44 Pen Uniball Blue Pen Uniball Blue 40 nos admoffr@scn 15
45 Pen Uniball Air Micro Black Pen Uniball Air Micro Black 5 nos admoffr@scn 15
46 Pen Uniball Air Micro Blue Pen Uniball Air Micro Blue 30 nos admoffr@scn 15
47 Pen Uniball Air Micro Red Pen Uniball Air Micro Red 30 nos admoffr@scn 15
48 Pen ball Pentonic Pen ball Pentonic 15 pkt admoffr@scn 15
49 Pencil Make Apsara Pencil Make Apsara 25 pkt admoffr@scn 15
50 Pencil cell AA Make Durocell Pencil cell AA Make Durocell 150 nos admoffr@scn 15
51 Pencil cell AAA Pencil cell AAA 120 nos admoffr@scn 15
52 Pentel Energell Pen BL 417 Pentel Energell Pen BL 417 10 nos admoffr@scn 15
53 Pentel Energell Refill BL 417 Pentel Energell Refill BL 417 20 nos admoffr@scn 15
54 Permanent Marker black Make Camlin Permanent Marker black Make Camlin 25 nos admoffr@scn 15
55 Permanent Marker CD or DVD writer Make Camlin Permanent Marker CD or DVD writer Make Camlin 30 nos admoffr@scn 15
56 Photo Signing Pen Blue Make Camlin Photo Signing Pen Blue Make Camlin 5 nos admoffr@scn 15
57 Photo Signing Pen Black Make Camlin Photo Signing Pen Black Make Camlin 5 nos admoffr@scn 15
58 Pilot V signing pen blue Pilot V signing pen blue 12 nos admoffr@scn 15
59 Poker With Wooden Handle Poker With Wooden Handle 3 nos admoffr@scn 15
60 Register 200 Pages Register 200 Pages 20 nos admoffr@scn 15
61 Register 300 Pages Register 300 Pages 20 nos admoffr@scn 15
62 Register 600 Pages Register 600 Pages 12 nos admoffr@scn 15
63 Scissor small 175mm Scissor small 175mm 12 nos admoffr@scn 15
64 Sharpener Apsara Sharpener Apsara 25 nos admoffr@scn 15
65 Stapler Pin Small Kangaro No 10 Stapler Pin Small Kangaro No 10 33 pkt admoffr@scn 15
66 Stapler pin 24 or 6 Kangaro Stapler pin 24 or 6 Kangaro 33 pkt admoffr@scn 15
67 Scale steel 12 inch Scale steel 12 inch 12 nos admoffr@scn 15
68 Stick Flag Colour Make Oddy Stick Flag Colour Make Oddy 45 pkt admoffr@scn 15
69 Stick pad Medium Stick pad Medium 10 pkt admoffr@scn 15
70 T Pin T Pin 10 pkt admoffr@scn 15
71 Tag Cotton large Tag Cotton large 10 bundle admoffr@scn 15
72 Talc sheet roll 3 ft width 10 mtr long 10 mtr long Talc sheet roll 3 ft width 10 mtr long 10 mtr long 10 nos admoffr@scn 15
73 Tape brown 2 inch Oddy Tape brown 2 inch Oddy 90 roll admoffr@scn 15
74 U Clip steel U Clip steel 23 pkt admoffr@scn 15
75 Whiteboard marker black, red and blue Make Oddy Whiteboard marker black, red and blue Make Oddy 30 nos admoffr@scn 15
76 Whitener pen type Whitener pen type 20 nos admoffr@scn 15
77 Tape dispenser Tape dispenser 2 nos admoffr@scn 15
78 Calculator 11 digit Casio MJ120D Calculator 11 digit Casio MJ120D 10 nos admoffr@scn 15

Required Documents

1

GST certificate

2

PAN card

3

Experience certificates

4

Financial statements

5

EMD/Security deposit (as applicable in bid document)

6

Technical bid documents

7

OEM authorization / manufacturer certification (if applicable)

Technical Results

S.No Seller Item Date Status
1ESS KAY HOME CARE   Under PMA-01-11-2025 17:45:01Disqualified
2GAGAN ENTERPRISES   Under PMA-01-11-2025 16:52:14Qualified
3HILLS STATIONERS & PRINTERS   Under PMA-03-11-2025 12:15:15Disqualified
4RISING STATIONERS & PRINTERS   Under PMA-29-10-2025 21:07:33Disqualified
5SHASHI MARKETING   Under PMA-03-11-2025 03:00:55Disqualified
6SHIV SHAKTI ENTERPRISES   Under PMA-03-11-2025 00:40:37Qualified
7WMK TRADERS   Under PMA-03-11-2025 01:59:35Qualified

Financial Results

Rank Seller Price Item
L1SHIV SHAKTI ENTERPRISES(MSE)( MSE Social Category:General )    Under PMA₹2,11,120Item Categories : Paper FS 75 GSM,Paper A4 100 GSM,Paper A4 75 GSM,Binder Clip 19 mm,Binder Clip 25 mm,Binder Clip 51
L2WMK TRADERS (MSE)( MSE Social Category:General )    Under PMA₹2,22,296Item Categories : Paper FS 75 GSM,Paper A4 100 GSM,Paper A4 75 GSM,Binder Clip 19 mm,Binder Clip 25 mm,Binder Clip 51
L3GAGAN ENTERPRISES (MSE)( MSE Social Category:General )    Under PMA₹2,28,815Item Categories : Paper FS 75 GSM,Paper A4 100 GSM,Paper A4 75 GSM,Binder Clip 19 mm,Binder Clip 25 mm,Binder Clip 51

Frequently Asked Questions

Key insights about PUNJAB tender market

How to bid for Indian Army stationery tender in New Delhi 2025

Bidders must submit GST, PAN, experience certificates, financial statements, EMD where applicable, and technical bid documents per the ATC. Ensure OEM authorization if claiming MSE benefits, and upload all required certificates. Follow delivery terms with the option clause for quantity variation and provide proof of online GeM validation.

What documents are required for Indian Army stationery procurement 2025

Required documents include GST certificate, PAN card, experience certificates, financial statements, EMD documentation, technical bid, and OEM authorization if applicable. Ensure certificates are uploaded with the bid and comply with the ATC and any corrigenda to avoid rejection.

What are the key delivery terms for stationery tender 2025

Delivery terms allow up to 25% quantity variation; additional time computed as (increased quantity/original quantity) × original delivery period, minimum 30 days. Delivery begins after the last original delivery order; extended delivery time applies during option exercise.

Which items are included in the Indian Army 2025 stationery BOQ

The BOQ covers 78 items spanning paper (75 GSM, A4 100/75 GSM), envelopes in multiple sizes, binder clips, cello tapes, correction tape, DO envelopes/pads, lamination sheets, drafting pads, pens, pencils, markers, glue, files, and whiteboard accessories; no single brand lock mandated.

What is the estimated contract value for the procurement

The estimated value is ₹210,000 for the complete 78-item stationery catalog, signaling a medium-scale government procurement requiring bulk supply coordination and reliable on-time delivery across multiple items.

What eligibility criteria apply for MSE bidders in this tender

MSE bidders must be State-validated, GeM-enabled manufacturers/OEMs with valid Udyam registration. They must meet online verification, provide manufacturing capability proof, and submit relevant documentary evidence to claim benefits; traders are excluded from MSE reservation for this bid.

How is GST handled for this Indian Army stationery bid

Bidders must determine and apply GST independently; reimbursement will be at actuals or the applicable lower rate, capped to the quoted GST percentage in the bid. Do not assume automatic GST reimbursement beyond declared rates.