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Madhepura District Panchayats Library Furniture & Maintenance Tender Saharsa Bihar 2026 - 25% Variation, Service Office, Toll-Free Support

Bid Publish Date

11-Feb-2026, 9:13 pm

Bid End Date

23-Feb-2026, 12:00 pm

Location

SAHARSA , BIHAR
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Progress

Issue11-Feb-2026, 9:13 pm
Technical17-02-2026 10:18:18
Financial
Award02-Mar-2026, 3:02 am
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory in-state service provider office with documentary evidence
  • • Escalation matrix with telephone numbers for service support
  • • Dedicated/toll-free service support line required
  • • 25% contract quantity or duration variation allowed
  • • Mandatory certificates; bid rejection if missing certificates
  • • Furniture scope: TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, BOOK 288 PCS
  • • Library repair, maintenance, and installation under Gram Panchayat Jhitiya, Madhepura, Bihar
  • • ATC/Corrigendum-compliant bid submission required

Categories 4

BOOK SELF HOTEL EQUIPMENTS BOOK WATER LEVEL RECORDER

Tender Overview

The solicitations are issued by the Madhepura District Panchayats under the Department of Panchayati Raj for the repair, maintenance, and installation of library furniture and related systems at Gram Panchayat Jhitiya, Madhepura, located in Saharsa, Bihar. Items include TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, and BOOK 288 PCS as per departmental guidelines; estimated value and EMD are not disclosed. A primary differentiator is the scope covering both installation and ongoing maintenance within a single package, with an emphasis on conformity to local administration needs. The procurement focuses on setting up a functional library space with durable, department-approved furniture and related book stock support.

Technical Specifications & Requirements

  • Furniture category: Library furniture and related installation/maintenance
  • Quantities: TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, BOOK 288 PCS
  • Service scope: Repair, maintenance, and installation of plant/equipment for library setup (Version 2)
  • Location/ jurisdiction: Gram Panchayat Jhitiya, Madhepura; Saharsa district, Bihar
  • Documentation: Upload required certificates; escalation matrix and toll-free service support expected; in-state service provider office required
  • Certification/standards: Bidders must provide mandatory certificates as per ATC/Corrigendum; specific standard numbers not listed in data
  • ATC/ATC-linked terms: If certificates are missing, bid may be rejected; service support structure must be in place
  • Variation clause: Option to adjust contract quantity/duration up to 25% at issue and post-issuance

Terms, Conditions & Eligibility

  • EMD/price terms: EMD amount not disclosed; bidders must ensure financial standing and avoid liquidation or bankruptcy
  • Service office in-state: Service provider must have an office within the consignee state; documentary evidence required
  • Escalation & support: Provide escalation matrix and dedicated toll-free service line
  • Documentation: Upload all required certificates and documents specified in bid and ATC; non-compliance may lead to rejection
  • Delivery/acceptance: Terms for delivery and acceptance are subject to department guidelines and invoice processing terms
  • Warranty/penalties: Not explicitly stated; rely on standard government procurement terms and ATC

Key Specifications

  • Furniture names and quantities: TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, BOOK 288 PCS

  • Service scope: Repair, maintenance, and installation for library setup (Version 2)

  • Location: Gram Panchayat Jhitiya, Madhepura, Saharsa, Bihar

  • Delivery/installation prerequisites to align with Department of Panchayati Raj norms

  • Documentation requirements: certificates, in-state office proof, escalation matrix

Terms & Conditions

  • EMD amount not disclosed; verify in final bid documents

  • Option to adjust contract quantity/duration by up to 25%

  • In-state service provider office mandatory with documentary evidence

  • Escalation matrix and toll-free service line required

  • Non-submission of certificates may lead to bid rejection

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect standard government terms as per ATC

Delivery Schedule

Delivery/installation to align with Gram Panchayat Jhitiya project timelines; exact dates not provided

Penalties/Liquidated Damages

Not specified; penalties to be governed by ATC and department guidelines

Bidder Eligibility

  • No liquidation, court receivership, or bankruptcy

  • In-state office presence with documentary evidence

  • Submission of mandatory certificates per ATC/Corrigendum

Additional Tender Data

Commercial Details

Tender Category

Service

Bid To RA

No

Bid To RA Enabled

No

Item Category

Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY AT GRAM PANCHAYAT JHITKIYA, MADHEPURA; Furniture, TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, BOOK AS PER PANCHAYATI RAJ DEPARTMENT 288 PCS; Service Provider

Authority Records

PANCHAYATI RAJ DEPARTMENTDISTRICT PANCHAYATS

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Documents 5

GeM-Bidding-8971131.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar library furniture projects

4

Financial statements to demonstrate financial standing

5

EMD/Security deposit documents (as applicable)

6

Technical bid submission documents

7

OEM authorizations or certifications (if applicable)

8

In-state service provider office proof and address

9

Escalation matrix and toll-free support contact details

10

Certificates specified in ATC/Corrigendum

Technical Results

S.No Seller Date Status
1
MAA DURGA AGROTECH   Under PMA
17-02-2026 10:18:18
2
SAUBHYAA ENTERPRISES   Under PMA
12-02-2026 14:50:55
3
SHIVAM SOLAR LITE   Under PMA
12-02-2026 13:38:17

Financial Results

Rank Seller Price Item
L1
MAA DURGA AGROTECH   Under PMA
Item Categories : Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY AT GRAM PA
L2
SAUBHYAA ENTERPRISES   Under PMA
Item Categories : Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY AT GRAM PA
L3
SHIVAM SOLAR LITE   Under PMA
Item Categories : Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - LIBRARY AT GRAM PA

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for library furniture maintenance in Saharsa Bihar?

Bidders must submit GST, PAN, experience certificates, financials, EMD documents, technical bid, and OEM authorizations. Ensure an in-state service office, provide escalation matrix and toll-free support, and confirm 25% variation rights. Follow ATC instructions and attach all required certificates to avoid rejection.

What documents are required for the Madhepura library project bid 2026?

Required documents include GST registration, PAN, experience certificates for similar library furniture projects, financial statements demonstrating stability, EMD submission, technical bid, and any OEM authorizations. In-state service office proof and escalation contact details must be included per bid terms.

What are the technical specifications for library furniture quantities?

Quantities specify TABLE 3 PCS, BOOK SELF 3 PCS, CHAIR 12 PCS, and BOOK 288 PCS. The scope covers repair, maintenance, and installation for Gram Panchayat Jhitiya under Version 2 guidelines. Ensure compliance with department norms and proper installation procedures.

When is the quantity variation allowed in this tender?

The contract allows ±25% variation in contract quantity or duration at the time of issue, and the same increase is permissible after issuance up to 25%. Bidders must accept revised quantities or durations accordingly.

What are the service support requirements for this procurement?

Bidders must provide an escalation matrix with telephone numbers, a dedicated toll-free service line, and show an in-state service provider office. Documented evidence of these support mechanisms is mandatory for bid submission.

What certifications are mandatory for bid submission in Madhepura library project?

Submit all certificates requested in the bid document and ATC/Corrigendum. Missing certifications can lead to bid rejection. Ensure validity and relevance to library furniture installation, maintenance, and related services.

What standards or compliance details are specified for this library project?

Specific standard numbers are not listed in the data. Bidders should rely on ATC guidance, department norms, and any OEM certifications required. Provide any applicable compliance documents and ensure installation aligns with Panchayati Raj Department policies.

Who is the contracting organization for library furniture in this tender?

The contracting organization is the Madhepura District Panchayats under the Department of Panchayati Raj, for Gram Panchayat Jhitiya, Madhepura, in the state of Bihar, with procurement focused on library furniture and related services.

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