Indian Army Event Management Tender Thoubal Manipur 795103 - Motor Rally & Cultural Activities AS PER GST 2026
Progress
Quantity
99
Category
Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally
Bid Type
Two Packet Bid
Key Highlights
- • Vendor-code creation requirements: PAN, GSTIN,Cancelled Cheque, EFT mandate
- • Experience criterion: 3 years in similar govt/PSU supply
- • GST handling and invoicing on GeM; GST payment screenshot required
- • 25% quantity increase/decrease option during/currency of contract
- • Logo printing as per buyer requirement
- • Non-disclosure certificate mandatory
- • No fixed technical specs; event-based scope with multiple service components
- • Taxes included in base price; no separate tolls/entry taxes paid by buyer
Categories
5
Tender Overview
The Indian Army, Department Of Military Affairs, seeks vendor support for organizing a multi-faceted event in THOUBAL, MANIPUR (795103), covering flag-off/flag-in ceremonies, souvenirs, motor rally kitting, fuel and maintenance for vehicles, accommodation and meals at night halt locations, local celebration expenditure, and a children’s painting competition with prizes. The scope includes logistics for run-for-fun activities, with kitting, souvenirs, and prizes for participants. The contract anticipates flexible quantities with a 25% option to increase or decrease against original bid quantities, and staged delivery aligned to delivery orders. GST impact will be borne by the bidder as per applicable rates.
Key Specifications
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Event management for flag-off/flag-in ceremonies, motor rally kitting, souvenirs, fuel and maintenance charges, accommodation and meals, and prizes
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8 BOQ items (no fixed quantities specified; flexible scope)
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Option clause: ±25% quantity with delivery time recalculation
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GST handling: bidder pays and claims reimbursement per actuals or rate, whichever lower
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Vendor-code requirements: PAN, GSTIN, cancelled cheque, EFT mandate
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3+ years govt/PSU supply experience with relevant contracts
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Logo printing as per buyer requirement
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Non-disclosure declaration mandatory
Terms & Conditions
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Option to adjust quantity by ±25% during and after contract with time recalculation
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GST invoicing and payment through GeM; include GST invoice and GST portal payment proof
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Mandatory vendor-code documents: PAN, GSTIN, cancelled cheque, EFT mandate
Important Clauses
Payment Terms
GST handling to be at actuals or applicable rates; no separate buyer payment of tolls/local taxes; invoice must include GST details and payment screenshots on GeM
Delivery Schedule
Delivery period commences after last date of original delivery order; time extension rules apply when option clause is exercised; minimum 30 days extension applies
Penalties/Liquidated Damages
Not explicitly specified in data; implied compliance with government contract norms; LD/penalties would be defined in final contract
Bidder Eligibility
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Minimum 3 years of regular government/PSU supply of similar category goods/services
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Demonstrated contracts in prior years with copies
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GST registration active and compliant
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally , Fuel and maint charges of motor car , Kitting for mortor rally , Accommodation and messing at night halt locations , Celebration expenditure with locals during mortor rally , Painting Competition for children and prizes , Flag off at starting point of Duzukho valley and flag in at finish point for run for fun. , Kitting and souvenirs and prizes for run for fun
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Thoubal
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Thoubal | Thoubal | - | - | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9647771.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally
Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally
Fuel and maint charges of motor car
Fuel and maint charges of motor car
Kitting for mortor rally
Kitting for mortor rally
Accommodation and messing at night halt locations
Accommodation and messing at night halt locations
Celebration expenditure with locals during mortor rally
Celebration expenditure with locals during mortor rally
Painting Competition for children and prizes
Painting Competition for children and prizes
Flag off at starting point of Duzukho valley and flag in at finish point for run for fun.
Flag off at starting point of Duzukho valley and flag in at finish point for run for fun.
Kitting and souvenirs and prizes for run for fun
Kitting and souvenirs and prizes for run for fun
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally | Flag off at Rangapahar and Flag in at Zakhama including souvenirs for motor rally | 1 | job | shandaarsaat@07 | 15 | |
| 2 | Fuel and maint charges of motor car | Fuel and maint charges of motor car | 10 | nos | shandaarsaat@07 | 15 | |
| 3 | Kitting for mortor rally | Kitting for mortor rally | 10 | nos | shandaarsaat@07 | 15 | |
| 4 | Accommodation and messing at night halt locations | Accommodation and messing at night halt locations | 25 | nos | shandaarsaat@07 | 15 | |
| 5 | Celebration expenditure with locals during mortor rally | Celebration expenditure with locals during mortor rally | 1 | job | shandaarsaat@07 | 15 | |
| 6 | Painting Competition for children and prizes | Painting Competition for children and prizes | 1 | job | shandaarsaat@07 | 15 | |
| 7 | Flag off at starting point of Duzukho valley and flag in at finish point for run for fun. | Flag off at starting point of Duzukho valley and flag in at finish point for run for fun. | 1 | job | shandaarsaat@07 | 15 | |
| 8 | Kitting and souvenirs and prizes for run for fun | Kitting and souvenirs and prizes for run for fun | 50 | nos | shandaarsaat@07 | 15 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Experience certificates showing 3+ years in similar govt/PSU deployments
Contracts/PO copies for previous year(s) with similar scope
Non-disclosure declaration on bidder letterhead
Logo printing authorization (if applicable)
Frequently Asked Questions
Key insights about MANIPUR tender market
How to bid for the Indian Army event procurement in Thoubal Manipur?
Bidders must meet eligibility: 3+ years govt/PSU supply experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and non-disclosure on bidder letterhead. Include GST invoicing proof on GeM, and ensure logo compliance. The bid allows ±25% quantity variation with delivery-time adjustments based on original delivery period.
What documents are required for the vendor-code creation process in this tender?
Submit PAN Card copy, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank. These enable vendor-code creation on GeM and ensure timely invoicing and GST compliance for the Indian Army event procurement in Manipur.
What is the delivery time framework for quantity changes under this contract?
Delivery time is calculated by (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend the calculated period up to the original delivery period when exercising the option clause.
What GST considerations apply to invoicing for the Indian Army event tender?
Bidders pay GST and claim reimbursement per actuals or prevailing rate, whichever is lower, up to the quoted GST%. Invoices must include GST details and a GST portal payment screenshot to GeM.
What experience criteria must bidders meet for this government event contract?
Bidders must have 3+ years of regular manufacturing/supply experience of similar category products to govt organizations or PSUs, with contract copies for each year of service. OEM or authorized resellers may participate.
Which activities are covered under the event management scope in Manipur tender?
Scope includes flag-off/flag-in ceremonies, motor rally kitting, fuel and maintenance charges, accommodations and meals, local celebration expenditure, painting competition with prizes, run-for-fun kits and prizes, plus souvenir logistics.
What are the logo and confidentiality requirements for bidders?
Print the logo as per buyer's requirement and submit a Non-Disclosure Declaration on bidder letterhead. This ensures compliance with branding guidelines and protects contract details during and after execution.
When is GST invoice submission and payment through GeM expected for this bid?
Bidders must upload GST invoice copies and GST portal payment screenshots on GeM at bid submission. This facilitates timely GST tax processing and reimbursement per tender terms for the Indian Army event.
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Documents 4
GeM-Bidding-9647771.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS