Western Coalfields Limited Custom Service Bid Yavatmal Maharashtra 2026 Joint Inspection 7-Year Repair Experience
Bid Publish Date
18-Oct-2026, 12:31 pm
Bid End Date
28-Oct-2026, 1:00 pm
Value
₹1,34,053
Location
Progress
Key Highlights
- • Organization requires PAN card copy and GST certificate at submission
- • Non-banning/de-listed declaration must be self-declared and signed
- • Mandatory Joint Inspection at site with Engineer-in-Charge prior to bid end date
- • Experience proof: repair work orders/completion certificates within 7 years
- • Warranty/Guarantee certificate required as per specified clause
- • No BOQ items; service-oriented procurement with compliance focus
- • Est. value ₹134,053.00; location Yavatmal, Maharashtra
Tender Overview
Western Coalfields Limited invites bids for a custom service tender in Yavatmal, Maharashtra with an estimated value of ₹134,053.00. The procurement focuses on repair-related services, requiring bidders to provide PAN, GST certificate, and a non-banning/de-listed declaration. A joint inspection at the site with the Engineer-in-Charge is mandatory before bid end date, and the inspection report must be signed by both parties. The bidder must show an experience certificate for work orders/completion certificates in similar repair work within the past 7 years. No BOQ items are listed, indicating a services-based scope with specific compliance prerequisites rather than quantity-based deliverables.
Technical Specifications & Requirements
- Documents required at bid submission: PAN card copy, GST certificate/registration copy, self-declaration for non-banning, Warranty/Guarantee certificate as per Sl. No. 3, and experience certificate for repair work.
- Joint Inspection: Site visit with Engineer-in-Charge prior to bid end date; inspection report must be signed by bidder and engineer.
- Experience requirement: Photocopy of Work Order/Work Completion Certificate for repair work not exceeding 7 years from bid submission date.
- No technical BOQ items are provided, signaling a service-lean procurement with mandatory compliance checks.
- Location relevance: Yavatmal, Maharashtra; ensure alignment with local contract terms and PSU procurement practices.
Terms, Conditions & Eligibility
- EMD/escrow details: Not specified in provided data; verify at tender portal.
- Acceptance prerequisites: Bidder must sign and submit PAN, GST, non-banning declaration, warranty certificate, and experience proofs.
- Joint Inspection obligation: Required before bid close; failure to participate may invalidate submission.
- Warranty/Guaranty: Align with clause for warranty certificate as per listed item 3; ensure coverage scope and duration.
- Experience window: Repairs’ work orders/completions within 7 years; submission of relevant certificates mandatory.
- Documentation package: Include all above plus any organization-specific forms; ensure authenticity and sign-off by Engineer-in-Charge.
Key Specifications
-
Service type: repair work (not exceeding 7 years experience requirement)
-
Location: Yavatmal, Maharashtra
-
Estimated value: ₹134,053.00
-
No Bill of Quantities (BOQ) available; compliance-driven tender
-
Mandatory documents: PAN, GST, non-banning declaration, warranty certificate, experience proof
-
Joint inspection requirement with Engineer-in-Charge prior to bid end date
Terms & Conditions
-
PAN and GST certificate must accompany bid
-
Self-declaration for non-banning required
-
Joint site inspection with Engineer-in-Charge mandatory
-
Repair experience proof within 7 years necessary
-
Warranty certificate to be provided as per clause
-
No BOQ items; focus on compliance and eligibility
Important Clauses
Payment Terms
Not specified in data; verify on portal during bid submission
Delivery Schedule
Not specified; expect site-based service delivery post award after inspection
Penalties/Liquidated Damages
Not specified; confirm during final bid documents and terms
Bidder Eligibility
-
Must provide PAN and GST certificates
-
Must furnish non-banning/de-listed declaration
-
Must submit warranty certificate as per clause
-
Must provide 7-year repair experience proof via work orders/completion certificates
-
Must participate in mandatory joint site inspection with Engineer-in-Charge
Tender Data
Bid Details
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 134053
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Yavatmal
Delivery Pincodes
445304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pritamkumar Manoharrao Pawase | 445304,Regional Stores, WCL Wani North Area , PO UKNI, Tahsil WANI Dist Yavatmal (MS)Pin 445 304 | Yavatmal | Maharashtra | 445304 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10054229.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN card copy
GST certificate/Registration copy
Self-declaration certificate for non-banning or de-listed status
Warranty/Guarantee certificate as per Sl. No. 3
Experience certificate (work orders/completion certificates) for repair work within past 7 years
Joint Inspection report signed by bidder and Engineer-in-Charge
Any other site-specific documents requested by the organization
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
What documents are required for the Western Coalfields service tender in Yavatmal?
Bidders must submit PAN card copy and GST certificate, plus a non-banning declaration, warranty certificate, and experience proofs showing repair work orders within the last 7 years. A joint inspection report signed with the Engineer-in-Charge is also mandatory before bid end date.
How to participate in the WCL maintenance service bid in Maharashtra 2026?
Prepare and upload the required PAN, GST, non-banning declaration, warranty certificate, and 7-year repair experience proofs. Attend the joint inspection at the site with the Engineer-in-Charge and ensure the signed inspection report accompanies your bid submission.
What are the eligibility criteria for repair service bids in Yavatmal?
Eligible bidders must show repair work orders/completion certificates within the last 7 years, provide PAN and GST, submit a non-banning declaration, and participate in the joint site inspection with the Engineer-in-Charge.
What is the estimated contract value and location for this tender?
The tender targets an estimated value of ₹134,053.00 for services in Yavatmal, Maharashtra. No quantity-based BOQ is provided; bidders must meet compliance and experience requirements rather than deliverables with defined quantities.
What is required for warranty in this WCL service bid?
Bidders must provide a Warranty/Guarantee certificate as per the tender’s clause (Sl. No. 3). The certificate should specify warranty duration and scope covering the repair services requested.
When is the mandatory joint inspection for this bid in Maharashtra?
The joint inspection must be conducted before the bid end date, with both the bidder and the Engineer-in-Charge signing the report. This ensures any additional work is captured prior to submission.