Indian Army Procurement Shimla Defence Equipment Tender 2026 - 25% Quantity Flexibility, 30+ Days Delivery Clause
Bid Publish Date
13-Mar-2026, 6:32 pm
Bid End Date
24-Mar-2026, 7:00 pm
Location
Progress
RAQuantity
25
Category
Title2
Bid Type
Two Packet Bid
Key Highlights
- • Up to 25% quantity variation at contracted rates
- • Delivery-time extension calculated as (additional quantity / original quantity) × original delivery period
- • Minimum additional delivery time of 30 days
- • Delivery period extension permissible during option exercise
- • Buyer-added terms require strict compliance by bidders
- • No explicit product specifications or standards disclosed
Categories
31
Tender Overview
The Indian Army under the Department Of Military Affairs invites bid for a defence equipment procurement in SHIMLA, HIMACHAL PRADESH. The exact product/service is not specified in the available data, but the tender defines quantity adjustment rights and delivery rules. The contract contemplates potential order variations and extended delivery windows, with a standard approach to adjust delivery time based on changed quantities. This tender highlights a systematic option clause enabling up to 25% increase in bid quantity at contracted rates, and a corresponding extension framework, making early planning critical for bidders. The location specificity (Shimla) and the territorial scope indicate a government defence procurement process with standard risk allocation for fluctuating demand. Key differentiators include explicit option-clauses governing quantity and delivery, and a minimum extension framework tied to original delivery cycles. Unique aspects center on the quantity-flexibility mechanics and delivery time calculations, essential for bidders forecasting production and logistics timelines.
Technical Specifications & Requirements
- No technical specifications are disclosed in the provided data.
- BOQ lists five items, all marked as N/A ( Quantity: N/A; Unit: N/A ).
- The tender text establishes an option clause permitting up to 25% quantity variation and staged delivery extensions.
- There is a referenced delivery-period calculation: additional time = (additional quantity / original quantity) × original delivery period, with a minimum 30 days.
- The documents imply a Defence procurement framework under the Indian Army with standard compliance needs, but exact product names, standards, or warranties are not specified in the available materials.
Terms, Conditions & Eligibility
- EMD amount is not disclosed in the current data.
- Option Clause allows Purchaser to increase/decrease quantity up to 25% of bid quantity at contract time and during currency.
- Delivery period for added quantity follows a calculated formula and a minimum extension of 30 days; extension can be up to the original delivery period while exercising the option.
- Bidders must comply with these terms and abide by standard government procurement processes.
- No location/date-specific bidder eligibility criteria are provided beyond the general department and location (Shimla, Himachal Pradesh).
Key Specifications
-
Product/service category: Not specified in data
-
BOQ: 5 items, all marked N/A (no quantity or unit details)
-
Estimated value: Not disclosed
-
EMD: Not disclosed
-
Delivery terms: minimum 30 days for additional quantity
-
Quantity variation: +/- 25% at contracted rates
-
Standards/quality: Not specified
-
Location: Shimla, Himachal Pradesh
Terms & Conditions
-
Quantity variation up to 25% at contracted rates
-
Delivery extension calculated with a minimum 30 days
-
Bidder compliance with option clause and standard procurement terms
Important Clauses
Payment Terms
Not specified in the data; standard government terms may apply
Delivery Schedule
Delivery period for added quantity governed by calculated formula; minimum 30 days
Penalties/Liquidated Damages
Not specified in the provided terms
Bidder Eligibility
-
Eligibility to participate in Indian Army defence procurements for Shimla, Himachal Pradesh
-
Demonstrated capacity for defence equipment supply (experience certificates)
-
Valid GST registration, PAN, and financials for bid submission
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5
Authority Records
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Documents 4
GeM-Bidding-8966766.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Mobalisation of necessary eqpt and man power to the project site and dismantling of the same of completion of field work from the site
Title2
Provision of two bore hole of 150 mm dia in any type of soil upto max 10 mtr or upto refusal N 100 whichever meet first conducting standard penetration test as per IS 2131 1981 reaffirmed 2016 Test shall be made at not more than 1 50 mtr interval or on change of strata whichever is less
Title3
Conducting following lab test on bore collected soil sample i Direct Triaxial shear Test ii Grain distribution curves & Pattern in bore holes iii Bulk density iv Natural Moisture Content v Dry Density vi Water Table vii Specific gravity viii Atterberg limit ix Hydrometer analysis x Liquid & Plastic limit xi Swelling Index
Title4
Collection of lab test data Calculation of Gross and Net safe Bearing Capacity and preparation of report on minimum 80 GSM A4 size white paper duly spiral bound in quintuplet duly vetted by any IIT NIT Vetting shall not be in the personal Capacity of the Professor For foundation report shall recommend type of foundation and sizes at different depths below NGL including size Gross and net Safe Bearing capacity
Title5
i Photographic record of geo exploration as well as testing shall also part of the report ii Recommendation as regards possibility of liquefaction of soil in case of saturated or partially saturated loose uncompacted sandy soil iii Swelling index and swelling pressure in respect of black cotton soil and its depth layer if any iv Depth of Gr water Table GWT in peak mansoon lowest and peak summer highest after correlation of result with seasonal of water table in the station v Recommendation for filling under floors vi RL of Ground level Foundation level with ref to a BM should invariably be mentioned in the soil investigation report
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Mobalisation of necessary eqpt and man power to the project site and dismantling of the same of completion of field work from the site | 1 | per loc | gejutoghbso | 30 | |
| 2 | Title2 | Provision of two bore hole of 150 mm dia in any type of soil upto max 10 mtr or upto refusal N 100 whichever meet first conducting standard penetration test as per IS 2131 1981 reaffirmed 2016 Test shall be made at not more than 1 50 mtr interval or on change of strata whichever is less | 20 | per meter | gejutoghbso | 30 | |
| 3 | Title3 | Conducting following lab test on bore collected soil sample i Direct Triaxial shear Test ii Grain distribution curves & Pattern in bore holes iii Bulk density iv Natural Moisture Content v Dry Density vi Water Table vii Specific gravity viii Atterberg limit ix Hydrometer analysis x Liquid & Plastic limit xi Swelling Index | 2 | each bore hole | gejutoghbso | 30 | |
| 4 | Title4 | Collection of lab test data Calculation of Gross and Net safe Bearing Capacity and preparation of report on minimum 80 GSM A4 size white paper duly spiral bound in quintuplet duly vetted by any IIT NIT Vetting shall not be in the personal Capacity of the Professor For foundation report shall recommend type of foundation and sizes at different depths below NGL including size Gross and net Safe Bearing capacity | 1 | one job | gejutoghbso | 30 | |
| 5 | Title5 | i Photographic record of geo exploration as well as testing shall also part of the report ii Recommendation as regards possibility of liquefaction of soil in case of saturated or partially saturated loose uncompacted sandy soil iii Swelling index and swelling pressure in respect of black cotton soil and its depth layer if any iv Depth of Gr water Table GWT in peak mansoon lowest and peak summer highest after correlation of result with seasonal of water table in the station v Recommendation for filling under floors vi RL of Ground level Foundation level with ref to a BM should invariably be mentioned in the soil investigation report | 1 | one job | gejutoghbso | 30 |
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar defence equipment supply
Financial statements (audited) for the last 2-3 years
EMD submission document (amount not specified in data)
Technical bid documents (format not provided)
OEM authorizations or dealer agreements (if applicable)
Any previous contract performance certificates
Reverse Auction Schedule
Start
27-Mar-2026, 12:00 pm
End
28-Mar-2026, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | CIVIL ENGINEERING TESTING AND RESEARCH COUNCIL Under PMA | - | 24-03-2026 16:47:39 | |
| 2 | Shiva Engineering & Consultancy Services Under PMA | - | 24-03-2026 16:04:35 | |
| 3 | SHIVA TESTING AND RESEARCH LABORATORY PRIVATE LIMITED Under PMA | - | 19-03-2026 12:00:41 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | SHIVA TESTING AND RESEARCH LABORATORY PRIVATE LIMITED(MSE) Under PMA Winner | ₹1,43,000 | Item Categories : Title1,Title2,Title3,Title4,Title5 |
| L2 | CIVIL ENGINEERING TESTING AND RESEARCH COUNCIL (MSE) Under PMA | ₹1,58,000 | Item Categories : Title1,Title2,Title3,Title4,Title5 |
| L3 | Shiva Engineering & Consultancy Services (MSE) Under PMA | ₹1,63,000 | Item Categories : Title1,Title2,Title3,Title4,Title5 |
🎉 L1 Winner
SHIVA TESTING AND RESEARCH LABORATORY PRIVATE LIMITED(MSE) Under PMA
Final Price: ₹1,43,000
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid in the Indian Army Shimla defence tender 2026
Bidders must meet eligibility criteria for Shimla procurement, submit GST and PAN, provide financials and experience certificates, and furnish EMD documents. The tender includes an option clause allowing up to 25% quantity variation at contract rates and a delivery-extension formula with a minimum 30-day extension.
What documents are required for defence equipment tender in Shimla
Required documents include GST registration, PAN, audited financial statements, experience certificates for similar defence projects, EMD submission, OEM authorizations if applicable, and technical bid documents. Ensure compliance with Department of Military Affairs procurement norms and the Shimla location requirements.
What are the delivery extension terms for this tender
Delivery extensions are triggered by the option clause allowing up to 25% quantity variation. The extra time is calculated as (additional quantity / original quantity) × original delivery period, with a mandatory minimum extension of 30 days; extensions may not exceed the original delivery period during option exercise.
Which standards or certifications are specified for this bid
The current data does not specify any particular standards or certifications. Bidders should anticipate standard defence procurement conformity and confirm any ISI/ISO or OEM requirements during bid submission or post-turchase amendments with the Indian Army.
What is the estimated value and EMD for this tender
The tender data does not disclose the estimated value or EMD amount. Bidders should monitor the official procurement portal for value disclosures and EMD details, and prepare a financial package accordingly with bank guarantees or online deposits as per government norms.
When is the delivery timeline for increased quantities
Delivery timing for additional quantities follows the original delivery period with the calculated extension formula; the minimum extension is 30 days. Plan production accordingly to accommodate potential 25% quantity variations without exceeding the original contract window.
How to verify bidder eligibility for Indian Army defence procurements
Verify eligibility by confirming GST and PAN validity, prior experience on similar defence equipment supply, financial health via statements, and possession of OEM authorizations if required. Cross-check with the Department of Military Affairs for Shimla-specific prerequisites and any security clearance needs.
What documents are required for technical bid submission in this tender
Prepare technical bid documents including product/service descriptions, compliance declarations, OEM authorizations, and performance records. Include any certifications, testing reports, and warranty statements applicable to defence equipment; verify if ISI/IS 550 or other standards are mandated during bid submission.
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Documents 4
GeM-Bidding-8966766.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS