GEM

Indo Tibetan Border Police Cleaning & STP Media Fill Tender Panchkula Haryana 2025

Bid Publish Date

24-Nov-2025, 5:33 pm

Bid End Date

15-Dec-2025, 6:00 pm

Location

PANCHKULA , HARYANA

Progress

Issue24-Nov-2025, 5:33 pm
AwardPending
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Quantity

411

Category

Cleaning of sewer tank by diesel running vehicle mounting hydraulic operated sewer cleaning machine

Bid Type

Two Packet Bid

Categories 16

FILTER CANDLES VEHICLE SEWER CLEANING MACHINE FILTER MEDIA TRANSPORTATION OF DIESEL HYDRAULIC GRAVELS SEWERAGE COLLECTION AIR POLLUTANT SAMPLER CLEANING MACHINE PNEUMATIC SAND SUPPLY MACHINE PETROLEUM FUELS VACUUM FILTERS MILITARY VEHICLE

Tender Overview

The Indo Tibetan Border Police (ITBP), within the Central Armed Police Forces, seeks a vendor for cleaning sewer tanks using diesel-driven sewer cleaning equipment, manual/mechanical removal of stones and sand from STP media tanks, and subsequent refilling. Scope includes supplying and spreading stone boulders (5–20 cm), gravels (5–10 mm), and coarse sand (1.5–2 mm) into the STP filter media tank at ITBP BTC BHANU, PANCHKULA, HARYANA. The contract accommodates quantity adjustments up to 25% and requires on-time delivery at the specified location. The engagement emphasizes compliant delivery, certificate submission, and a robust financial/declaration posture. This tender is distinguished by its combination of cleaning, bulk media refill, and layered filter-media materials handling, with a performance-based extension option for additional orders at contracted rates.

Technical Specifications & Requirements

  • Product scope includes: diesel running vehicle-mounted sewer cleaning, manual/mechanical removal of filter media tank debris, and STP media refill with specified sizes: stones 5 cm–20 cm, gravels 5 mm–10 mm, coarse sand 1.5–2 mm.
  • Delivery address: ITBP BTC BHANU, Panchkula, Haryana 134103; installation/commissioning, if applicable, at the same site.
  • Experience criterion requires prior government/PSU supply of similar products for at least 1 year prior to bid opening; include copies of relevant contracts.
  • EMD/PBG: submission standards aligned with GeM Government Terms; performance security can be provided as Fixed Deposit Receipt (FDR) in the seller’s name.
  • GST: bidder to determine applicability; GST reimbursement capped to actuals or quoted rate.
  • No BOQ items; focus on service capability, equipment availability, and compliance with the stated scope.

Terms, Conditions & Eligibility

  • Quantity may be increased/decreased by up to 25% of bid quantity during contract; extended delivery period rules apply with a minimum of 30 days.
  • Delivery location is ITBP BTC BHANU, PANCHKULA, Haryana; installation/commissioning if included in scope to be performed at the same address.
  • Financial standing: bidders must not be in liquidation or bankruptcy; provide an undertaking with bid.
  • Documentation: ensure upload of all certificates/documents sought in the bid document, ATC, and corrigendum; GST compliance details to be supplied by bidder.
  • Eligibility requires OEM or reseller-based experience in supplying similar category products to Central/State Govt or PSU for at least 1 year; evidence via contracts.
  • Payment terms not explicitly stated; base terms to be aligned with GeM GTC; ensure readiness for performance security submission.
  • Warranty/penalty details not specified; ensure readiness to accept standard GeM-based penalties and AMC terms if invoked.

Key Specifications

  • Product category: sewer tank cleaning with diesel vehicle-mounted unit; STP media tank filling with specific size aggregates

  • Stone sizes: 5 cm to 20 cm; Gravels: 5 mm to 10 mm; Sand: 1.5 mm to 2 mm

  • Delivery location: ITBP BTC BHANU, Panchkula, Haryana 134103

  • Experience: minimum 1 year in supplying similar government/PSU category products

  • EMD/Performance security: allowable as per GeM GTC; FDR accepted

  • GST: bidder to determine applicability; reimbursement as actuals or capped rate

Terms & Conditions

  • 25% quantity variation allowed during and after award

  • Delivery/installations at ITBP Panchkula address

  • 1 year govt/PSU supply experience required

Important Clauses

Payment Terms

GeM-based terms apply; no firm payment schedule stated; EMD/Performance security required; FDR accepted in seller's name

Delivery Schedule

Delivery period extends from date of order; option for extended delivery as per formula with minimum 30 days

Penalties/Liquidated Damages

Penalties/LDs not explicitly described; bidders should anticipate GeM/Govt standard penalties and AMC terms

Bidder Eligibility

  • Not under liquidation, bankruptcy, or receivership

  • 1 year prior experience in supplying similar govt/PSU category products

  • OEM or authorized reseller with relevant contracts and delivery capability

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing at least 1 year of supply to Govt/PSU entities

4

Contract copies for similar products submitted in prior years

5

EMD/Security deposit documents as per GeM terms

6

Technical bid documents demonstrating equipment availability and capability

7

OEM authorizations or reseller agreements (if applicable)

8

Financial statements or undertaking of financial standing

9

Any certificates requested in the ATC or Corrigendum

Frequently Asked Questions

Key insights about HARYANA tender market

How to bid for ITBP sewer cleaning tender in Panchkula Haryana 2025

Bidders should prepare GST registration, PAN, and 1 year govt/PSU supply contracts; upload EMD as per GeM norms; provide OEM authorization if bidding as reseller; ensure delivery capability to ITBP BTC BHANU, Panchkula, at 134103 and compliance with GeM GTC.

What documents are required for ITBP STP media fill tender in Haryana

Required documents include GST certificate, PAN, 1-year govt/PSU supply contracts, financial statements, EMD, technical bid, OEM authorization if applicable, and certificates requested by ATC/Corrigendum; ensure submission with bid.

What experience qualifies for the ITBP cleaning equipment procurement

Experience must show regular manufacturing/supply of similar category products to govt bodies for at least 1 year before bid opening, with contract copies for each year to verify quantity supplied.

What are the delivery terms for ITBP Panchkula tender 2025

Delivery must be to ITBP BTC BHANU, Panchkula, Haryana 134103; option to extend delivery period based on the 25% quantity variation with a minimum 30 days; extension rules apply from last delivery date.

What is the required EMD for this ITBP procurement

EMD details follow GeM; bidders may submit EMD as per GeM GTC; alternative is Performance Security after award; FDR can be in the name of DIG ITBP BTC BHANU A/C

Are OEM authorizations needed for the ITBP tender in Haryana

Yes, if bidding as a reseller, provide OEM authorization or supplier agreement; contract evidence for similar govt/PSU supplies must be included to meet eligibility.

What standards or certifications are needed for STP media fill work

Tender requires compliance with specified equipment capabilities; ensure diesel-driven sewer cleaning unit meets safety and maintenance standards; submit certificates requested in ATC and Corrigendum; no IS/ISO codes specified in data.

When is the bid submission deadline for ITBP Panchkula tender

Exact bid submission deadline is not disclosed here; bidders must monitor GeM portal for bid opening date; ensure timely submission of all mandatory documents and certificates per ATC.