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Indian Army Department of Military Affairs AC Cooling & Automotive Spare Parts Tender Ahmedabad Gujarat 2026

Bid Publish Date

09-Jan-2026, 7:48 pm

Bid End Date

19-Jan-2026, 8:00 pm

Location

AHMADABAD , GUJARAT
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Progress

Issue09-Jan-2026, 7:48 pm
Technical14-01-2026 13:50:10
Financial
AwardCompleted
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Quantity

22

Category

AC Cooling Fan Rear

Bid Type

Two Packet Bid

Categories 22

COMPRESSOR VERTICAL COOLER AIR WASHER BRAKE BRAKE ASSEMBLY COOLER ROTARY PUMP AIR COOLED ENGINE DESERT COOLER SENSOR THICKNESS MEASURING DEVICES BRAKE SYSTEM DISPLACEMENT PUMP PAPER MATERIALS BREAK GEAR ELECTROMAGNET HYDRAULIC POWER PACK FAN BRAKE LEVER COOLING FAN BOOSTER HYDRAULIC BRAKE

Tender Overview

Indian Army Department of Military Affairs invites bids for a broad range of automotive and cooling components, including AC Cooling Fans, R 134 AC Gas, Speed Sensor AGB, AC Compressor, and more, for delivery in Ahmedabad, Gujarat. The BOQ lists 20 items across various sub-categories, with an undetermined total quantity and estimated value. A key differentiator is the mandatory on-site demonstration at the buyer location before bid opening, and the potential for post-award quantity adjustments up to 25%. The procurement scope emphasizes genuine spares for military vehicles and equipment, with rejecting inspections possible at delivery.

Technical Specifications & Requirements

  • No explicit technical specifications are provided in the tender data; items cover diverse automotive and cooling components such as AC Compressor, Brake Shoe Set, Distributor Head, Ignition Switch, and related parts.
  • The buyer mandates a pre-bid on-site demonstration at the buyer location and reserves the right to return items rejected by the inspecting officer.
  • There are 20 total items in the BOQ, but exact quantities and unit measures are not disclosed.
  • The clause indicates a flexible quantity framework: up to 25% quantity variation during and after contract formation, with delivery timing adjusted proportionally and a minimum of 30 days.
  • No specific standards (IS/ISO) or OEM brands are listed; bidders must prepare for inspection-based acceptance.

Terms & Eligibility

  • Demonstration of all items at the buyer location prior to bid opening is mandatory.
  • Items may be returned if rejected by the inspecting officer during inspection.
  • The purchaser reserves the right to increase/decrease quantity by up to 25% at contract placement and during currency.
  • Delivery period shall commence from the last date of the original delivery order; extended periods follow the option clause, with a minimum delivery window of 30 days for added quantity.
  • Compliance with these terms is required for bid submission and contract execution.

Key Specifications

  • Product/service names: AC Cooling Fans, R 134 AC Gas, Speed Sensor AGB, AC Compressor, Brake Shoe Set, Caliper Pad, Distributor Head, Ignition Switch, Charging Coil, Vane Pump, Cooling Coil, Vaccum Booster

  • Quantities: 20 items in BOQ; exact quantities not disclosed

  • Estimated value: Not specified

  • Category: Automotive spare parts and cooling system components for Army vehicles

  • Delivery: On-site demonstration required before bid opening; delivery timelines linked to option clause with minimum 30 days for added quantities

  • Quality/standards: Not specified in tender data; inspection-based acceptance

Terms & Conditions

  • EMD not listed; bidders should verify exact deposit requirements in terms

  • Option clause allows +/-25% quantity variation with proportional delivery time

  • Mandatory on-site demonstration and post-inspection acceptance

  • Delivery schedule tied to original and extended delivery periods with minimum 30 days

  • Return of items rejected at inspection by inspecting officer

Important Clauses

Payment Terms

Not specified in data; refer to buyer-added terms and schedule of payments in final contract

Delivery Schedule

Delivery starts from last date of original delivery order; option quantity extension uses (increased quantity ÷ original quantity) × original delivery period with minimum 30 days

Penalties/Liquidated Damages

Not specified; penalties to be defined in contract following inspection outcomes and delivery delays

Bidder Eligibility

  • Experience in supplying automotive spare parts or military vehicle components

  • GST registration and financial stability documentation

  • Capability to perform on-site demonstrations and comply with inspection requirements

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

AC Cooling Fan Rear , R 134 AC Gas , Speed Sensor AGB , AC Compressor , Brg Clutch Release , Solenoid Set , Sensor Inlet Air Temp , Oil Seal , Ignition Switch , Charging Coil , Brake Shoe with shorter , Fuel Tap , Brake Shoe set , Caliper Pad , Brake Master Cylinder , Distributor Head , Vane Pump , Cooling Coil , Vaccum Booster

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-8822579.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 20 Items Sign in for GEM prices

#1

AC Cooling Fan Rear

safari

1 pieces Delivery: 15 days
#2

R 134 AC Gas

safari

2 pieces Delivery: 15 days
#3

Speed Sensor AGB

STLN

1 pieces Delivery: 15 days
#4

AC Compressor

safari

1 pieces Delivery: 15 days
#5

Brg Clutch Release

MT7

1 pieces Delivery: 15 days
#6

Solenoid Set

MG

2 pieces Delivery: 15 days
#7

Sensor Inlet Air Temp

MG

1 pieces Delivery: 15 days
#8

Oil Seal

MG

1 pieces Delivery: 15 days
#9

Brg Clutch Release

MG

1 pieces Delivery: 15 days
#10

Ignition Switch

STLN

1 pieces Delivery: 15 days
#11

Charging Coil

RE

1 pieces Delivery: 15 days
#12

Brake Shoe with shorter

RE

1 pieces Delivery: 15 days
#13

Fuel Tap

RE

1 pieces Delivery: 15 days
#14

Brake Shoe set

Innova

1 pieces Delivery: 15 days
#15

Caliper Pad

Innova

1 pieces Delivery: 15 days
#16

Brake Master Cylinder

Innova

1 pieces Delivery: 15 days
#17

Distributor Head

STLN

1 pieces Delivery: 15 days
#18

Vane Pump

STLN

1 pieces Delivery: 15 days
#19

Cooling Coil

Safari storme

1 pieces Delivery: 15 days
#20

Vaccum Booster

Innova

1 pieces Delivery: 15 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates demonstrating relevant similar supply work

4

Financial statements (as required in T&C) and bank comfort letter

5

EMD/Security deposit documents as per tender terms

6

Technical bid documents and conformity certificates

7

OEM authorization letters (if bidding as an authorized dealer)

8

Inspection and on-site demonstration acknowledgment (pre-bid requirement)

Technical Results

S.No Seller Item Date Status
1
Aradhya Enterprises   Under PMA
-14-01-2026 13:50:10
2
MAA GUMANO TRADERS   Under PMA
-17-01-2026 13:50:43
3
UDAY ENTERPRISE   Under PMA
-13-01-2026 13:58:08

Financial Results

Rank Seller Price Item
L1
UDAY ENTERPRISE(MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : AC Cooling Fan Rear,R 134 AC Gas,Speed Sensor AGB,AC Compressor,Brg Clutch Release,Solenoid Set,Sen
L2
Aradhya Enterprises (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : AC Cooling Fan Rear,R 134 AC Gas,Speed Sensor AGB,AC Compressor,Brg Clutch Release,Solenoid Set,Sen
L3
MAA GUMANO TRADERS (MSE,MII)( MSE Social Category:General )    Under PMA
Item Categories : AC Cooling Fan Rear,R 134 AC Gas,Speed Sensor AGB,AC Compressor,Brg Clutch Release,Solenoid Set,Sen

Frequently Asked Questions

Key insights about GUJARAT tender market

How to participate in tender in Ahmedabad for Army vehicle parts 2026

Bidders must submit GST, PAN, experience certificates, financials, and EMD as per terms. Ensure on-site demonstration at the buyer location prior to bid opening. Compliance with inspection outcomes and the option clause allowing up to 25% quantity variation is essential for eligibility.

What documents are required for Army automotive spare parts bid in Gujarat

Required documents include GST certificate, PAN, experience certificates for similar supply, financial statements, EMD/Security deposits, technical bid documents, and OEM authorizations if applicable. Pre-bid on-site demonstration acknowledgment may be required.

What are the technical specifications for AC components in this Army tender

No explicit standard numbers are listed. The bid covers items like AC cooling fans, R 134 AC gas, AC compressors, brake shoes, distrubutor heads, ignition switches, and related parts. Expect inspection-based validation; prepare manufacturer datasheets and conformity certificates.

When is the bid opening for Army vehicle spare parts procurement in Gujarat

Dates are not specified in the data. Bidders should monitor the official notification and ensure completion of on-site demonstration before bid opening as required by the tender terms.

What is the EMD requirement for this Army spare parts tender

The tender data does not specify the EMD amount. Verify in the final tender documentation; ensure the EMD is submitted in the prescribed format and within the stated deadline to maintain eligibility.

How to handle quantity variations under the option clause in Army tender

The purchaser may adjust quantity by up to 25% at contract placement and during currency. Delivery time scales are recalculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days added.

What are the inspection requirements for Army vehicle parts in Ahmedabad

Demonstration of all items at the buyer location is mandatory before bid opening. Items may be returned if rejected by the inspecting officer during inspection, so bidders should ensure on-site quality control and traceability data for all parts.

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