Video Conferencing End Point
Indian Air Force
JODHPUR, RAJASTHAN
Posted:
29 May 2025
Closed:
19 June 2025
GEM
GEM
Directorate Of Soil Survey And Soil Conservation Video Conferencing End Point Tender Trivandrum Kerala 1080p Recording 2026
Bid Publish Date
12-Feb-2026, 8:17 pm
Bid End Date
23-Feb-2026, 8:00 pm
Location
Progress
Issue12-Feb-2026, 8:17 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Directorate Of Soil Survey And Soil Conservation invites bids for a complete Video Conferencing End Point system to support high-resolution virtual meetings. The scope includes a full VC setup with 1080p recording, camera with optical zoom, and integrated microphone support. Location for delivery and installation is the Directorate’s premises in Trivandrum, Kerala. The project emphasizes on-site OEM warranty and compatibility with wireless connectivity, remote control or touch panel accessibility, and content sharing during calls. The tender seeks a turnkey solution with clear data sheet alignment to prevent mismatches. A key differentiator is the emphasis on government-grade compliance and regular servicing through an OEM-authorized channel in a Central/State context.
Technical Specifications & Requirements
- Type of End Point: Video Conferencing endpoint system with integrated microphone array
- Video Resolution: 1080p recording capability at the endpoint
- Camera: Type of Camera and Camera Positioning System with Optical zoom capability
- Camera Controls: Focusing, brightness, and white balance adjustments
- Video Coding Protocol: Supported protocols for seamless conferencing
- Content Sharing: System must share video and graphics during calls
- Audio: Number of microphones supported and Number of microphones supplied; Type of Microphone listed
- Connectivity: Wi Fi Connectivity with specified type; remote control or touch panel with operating distance
- I/O Ports: Input DVI Ports and USB ports availability
- Warranty: On Site OEM Warranty (Year) for post-sale support
- Other: All product data sheets must be uploaded; avoid obsolescence; adhere to data-sheet match
Terms, Conditions & Eligibility
- Delivery/Option Clause: Quantity may increase/decrease by up to 25% during contract and extended periods with proportional time adjustments
- Delivery Address: Directorate of Soil Survey & Soil Conservation, 4th Floor, Centre Plaza, Thycaud, Trivandrum, Kerala 695014
- Financial Standing: Bidder must not be under liquidation or bankruptcy; upload an undertaking
- Market Life: Offered products must have at least 2 years residual market life and not be end-of-life per OEM
- GST: GST applicability to be checked by bidders; reimbursement as per actuals with upper cap on quoted rate
- Documentation: Upload product Data Sheet and ensure parameter consistency with bid
- Experience: Bidder or OEM must have supplied similar VC products to Central/State Govt or PSUs for 2 years prior to bid opening; provide contracts as evidence
- Installation: Includes installation, commissioning, testing, configuration, and training if scope includes such tasks
Key Specifications
-
End point type: Video Conferencing system with integrated mic array
-
Video resolution: 1080p recording at endpoint
-
Camera: specified type, positioning, and optical zoom
-
Camera controls: automatic/fine-tuning (focus, brightness, white balance)
-
Video coding protocol: supported standards listed in data sheet
-
Content sharing: video and graphics during calls
-
Microphones: number supported and supplied; microphone type
-
WiFi: connectivity type and compatibility
-
Remote control: infrared or touch panel with defined operating distance
-
I/O: input DVI ports and USB ports counts
-
Warranty: on-site OEM warranty period
Terms & Conditions
-
EMD not specified in data; ensure financing terms in bid submission
-
Delivery address fixed at Trivandrum, Kerala; installation scope implied
-
2-year govt/PSU supply experience required; provide contracts as evidence
Important Clauses
Delivery Schedule
Quantity adjustments up to 25% allowed; extended delivery time proportionally based on change, minimum 30 days
Data Sheet Compliance
Bidder must upload product Data Sheet; ensure exact parameter match to avoid rejection
Warranty & Installation
On-site OEM warranty; installation, commissioning, testing and training as applicable within scope
Bidder Eligibility
-
2+ years’ experience in supplying similar VC endpoints to govt/PSU or central/state organizations
-
Not under liquidation or bankruptcy; valid undertaking submitted
-
Offered products must have at least 2 years remaining market life and not be end-of-life
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Video Conferencing End Point (Q2)
Authority Records
SOIL SURVEY AND SOIL CONSERVATION DEPARTMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-8977526.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Specification | Type of End Point | 1+5 Multiparty Full HD, Point to Point upgradable |
| Specification | Video Conferencing System Resolution | 1080p, 60 fps, 4K, 30 fps, 4K, 60 fps Or higher |
| Specification | Type of Camera | PTZ Or higher |
| Specification | Camera Positioning System | Preset, Automatic Voice Activated, Face Detection Or higher |
| Specification | Camera Control (focusing, brightness, and white balance) | Automatic Or higher |
| Specification | Optical zoom | 10X, 12X, 20X, 22X, 30X Or higher |
| Specification | Video coding support Protocol | H.264AVC, H.264SVC, H.264 High Profile |
| Specification | System supports sharing of video and graphics content during the video call | 1080p, 30fps, 1080p, 60fps, 4k, 30fps, 4k, 60fps Or higher |
| Specification | Number of microphone supported | 4, 5, 6, 7, 8 Or higher |
| Specification | Number of microphone supplied | 1, 2, 3, 4, 5, 6, 7, 8 Or higher |
| Specification | Wi Fi Connectivity | Yes Or higher |
| Specification | If Yes, Type of Wi Fi Connectivity | Integrated Or higher |
| Specification | Shall come with easy to use infra-red hand held remote control / Touch Panel with operating distance | Yes Or higher |
| Specification | Number of Input DVI Ports | 1, 2 Or higher |
| Specification | Number of output USB Port | 0, 1, 2 Or higher |
| Specification | Recording @1080p on the end point | Yes Or higher |
| Specification | Type of Microphone | Omni Directional Or higher |
| Specification | On Site OEM Warranty (Year) | 1, 3, 5 Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates showing Govt/PSU supply for 2+ years
4
Financial statements (last 2 years)
5
EMD/Security deposit documentation (as applicable)
6
Technical data sheet of offered VC endpoint
7
OEM authorization / channel partner certificate
8
Contract copies supporting similar supply to govt bodies
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for video conferencing endpoint tender in Trivandrum Kerala 2026
Bidders should submit GST, PAN, experience certificates, and financials, plus a data sheet for the VC endpoint. Ensure OEM authorization, and provide contracts evidencing 2+ years govt/PSU supply. Include on-site OEM warranty details and installation plan with delivery timeline per tender terms.
What documents are required for VC endpoint tender in Kerala
Required documents include GST registration, PAN card, 2+ years govt/PSU supply contracts, financial statements, EMD documentation, technical data sheet, OEM authorization, and installation/commissioning plan. Data sheet must align with offered specifications to avoid rejection.
What are the technical specifications for the VC system in this bid
The bid requires a 1080p recording endpoint with optical zoom camera, camera positioning, and full camera controls (focus, brightness, white balance). It must support content sharing during calls, multiple microphones, WiFi connectivity, infrared or touch-panel remote, input DVI and USB ports, plus on-site OEM warranty.
What is the delivery address for the VC endpoint installation
Delivery and installation are to be completed at the Directorate of Soil Survey & Soil Conservation, 4th Floor, Centre Plaza, Thycaud, Trivandrum, Kerala 695014. Ensure path clearance, local installation access, and coordination with site engineer for testing.
What are the 2-year govt/PSU experience criteria for bidders
Bidders must have previously manufactured and supplied similar VC endpoints to central or state government bodies or PSUs for two years before bid opening. Provide contracts or purchase orders showing consistent yearly activity and quantities.
What are the payment and delivery terms for this VC tender
Delivery quantity may vary by up to 25% with corresponding extension in delivery time. Ensure installation and commissioning are completed as per scope. GST is payable as applicable; reimbursement limited to actuals or quoted GST, whichever lower, with clear invoice terms.
What is the required warranty for the video conferencing end point
The bid requires on-site OEM warranty for the VC endpoint; specify warranty duration in years and outline service coverage, response times, and AMC options if available, to ensure post-sale support within the contract period.
How to ensure data sheet mismatch does not lead to rejection
Upload a detailed Data Sheet aligned to the offered VC endpoint’s parameters. Cross-check each specification (resolution, ports, microphone count, WiFi) with the data sheet, and provide alternative model details only if fully compliant with tender requirements.
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Documents 5
GeM-Bidding-8977526.pdf
Main Document
Technical Specification/Buyer Specification Document
TECHNICAL
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS