Panchayati Raj Department Bihar RO Plant with Genset and Trolley Tender 2026
Progress
Key Highlights
- • Brand/OEM requirements: OEM warranty and certificates required; ISI/IS 550 standards not specified
- • Technical certifications: 3-year OEM warranty; service center in-state; dedicated service helpline
- • Special clauses: quantity flex up to 25% during contract and extended delivery period rules
- • Eligibility: bidders must not be under liquidation or bankruptcy; undertaking required
- • Warranty/AMC: 3-year warranty from acceptance; installation and commissioning included
- • Penalties: not specified in data; standard L.D. provisions implied by option clause
- • Delivery: SITC scope with delivery tied to original delivery period; minimum 30 days for extended timelines
- • Installation/Support: in-country service network; 30-day setup for new service center
Tender Overview
The Panchayati Raj Department Bihar invites bids for the complete RO Plant with Genset and Trolley including Supply, Installation, Testing and Commissioning (SITC). Although the tender value and dates are not disclosed, the contract contemplates a potential quantity variation of up to 25%, with delivery timelines linked to the original period. The scope targets a mobile, install-ready water treatment solution, central to rural water supply initiatives, with emphasis on post-award service readiness and warranty coverage. Key differentiators include on-site installation requirements, and a robust service framework to be established in-state, ensuring timely support. This procurement emphasizes a compliant, complete-kits approach and post-commissioning performance, within the purchaser’s defined delivery windows. This opportunity is positioned under the Bihar government procurement framework.
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of RO Plant with Genset and Trolley; all costs included in bid price.
- Warranty: 3 years from final acceptance or post-installation completion, whichever is later; OEM warranty certificates required at delivery.
- Service readiness: Functional in-state service centres or establishment within 30 days of award; dedicated toll-free service line and escalation matrix required.
- Support: Installation, commissioning and training; maintenance and troubleshooting teams to be India-based with regional coverage.
- Delivery terms: Option clause allows up to 25% quantity variation, with delivery time recalculation based on original period and a minimum of 30 days.
- Documentation: Submission of OEM authorizations and service capability details; evidence of after-sales support network in India.
Terms, Conditions & Eligibility
- EMD/financials: Not specified in available data; bidders must meet standard procurement norms and provide undertaking demonstrating financial integrity.
- Payment terms: Not detailed; bidders should anticipate standard government settlement processes after commissioning and acceptance.
- Qualifications: Bidder must demonstrate ability to supply SITC of RO plants with genset and trolley; service centre presence in Bihar or willing to establish within 30 days.
- Compliance: Must provide installation, testing and commissioning evidence; 3-year warranty compliance; escalation contacts and toll-free support.
Key Specifications
-
Scope: RO Plant with Genset and Trolley; SITC
-
Warranty: 3 years
-
Delivery: Option clause up to 25%; minimum 30 days extra delivery time
-
Service: In-state service centre; dedicated toll-free support; escalation matrix
-
Installation: Training, troubleshooting, maintenance service in INDIA
Terms & Conditions
-
Delivery may vary up to 25%; extended time computed as (increase/original) × original period
-
OEM warranty certificates to be submitted at delivery
-
Functional service centres required in-state or established within 30 days
Important Clauses
Payment Terms
Not explicitly defined; bidders should anticipate standard post-installation payment terms following acceptance.
Delivery Schedule
Delivery period starts from last date of original delivery order; extended time rules apply for added quantity.
Penalties/Liquidated Damages
Not specified; implied through contract terms and standard procurement guidelines.
Bidder Eligibility
-
Not under liquidation or bankruptcy; provide undertaking
-
Demonstrated experience in SITC of water treatment systems
-
In-state service capability or commitment to establish service centre within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
OEM Avg. Turnover
20
Past Performance
50 %
Warranty Period
3 years
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
RO Plant with Genset and Trolley (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854330
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Kumar Arya | 854330,PANCHAYAT MALHARIYA BLOCK KASBA | Purnia | Bihar | 854330 | 1 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9953687.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Oct-2026, 3:30 am
Opening Date
13-Oct-2026, 3:30 am
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates for SITC of RO plants or similar water treatment systems
Financial statements demonstrating financial stability
EMD/Security deposit documentation (if applicable)
OEM authorization letters
Technical compliance certificates and installer credentials
Documentation evidencing in-state service center capability
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for RO plant tender in Bihar with 3-year warranty?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD documentation (if applicable), OEM authorization, and installation capability proof. The contract requires SITC of an RO plant with genset and trolley, plus 3-year OEM warranty certificates at delivery.
What documents are required for Bihar RO plant procurement bid 2026?
Submit GST registration, PAN, company financials, at least two relevant SITC project certificates, OEM authorization letters, service center proof in-state, and technical compliance certificates. Include EMD documentation and installation training plan as part of the bid package.
What are the delivery and quantity variation terms for this tender?
The purchaser may increase or decrease quantity by up to 25% of bid quantity during contract. Additional time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
Which warranty and post-sales support are required for RO plants in Bihar?
A 3-year warranty from final acceptance is required. OEM warranty certificates must be submitted at delivery, with a functional in-state service center or one to be established within 30 days of award, plus a toll-free service line.
What is the scope of work for the RO plant bid in Bihar?
Scope includes Supply, Installation, Testing and Commissioning (SITC) of the RO plant with genset and trolley, with all costs included in the bid price and post-installation training and commissioning.
What service capabilities are mandated for Bihar service support?
Bidder must have a dedicated toll-free support number and an escalation matrix. A functional service center in the state or one established within 30 days of award is required, with documented evidence provided during delivery.
What are the key prerequisites for eligibility in this government procurement?
Bidders must avoid liquidation or bankruptcy, provide a linked undertaking, demonstrate capacity for SITC, ensure in-state service coverage, and furnish OEM authorizations along with relevant project experience.
When can payment be expected after commissioning for this Bihar tender?
Payment terms are not explicitly stated; bidders should anticipate government procurement norms where payment follows delivery acceptance and satisfactory commissioning reports, subject to contract-specific conditions and documentary evidence.