Bharat Dynamics Limited Rugged Notebook - Laptop PAC Only Tender 2026 India IS0 9100D AS 9100D
Bid Publish Date
09-Oct-2026, 10:53 am
Bid End Date
19-Oct-2026, 10:00 am
Location
Progress
Tender Overview
Organization: Bharat Dynamics Limited. Product category: Rugged Notebook - Laptop (Q2) ( PAC Only ). Delivery window: within 06 months from PO receipt, to BDL (VU) at no cost. Warranty: 3 years from acceptance. Payment terms: 95% basic + 100% taxes within 30 days post-acceptance; remaining 5% on submission of PBG valid through warranty + 3 months claim period. Packing must meet ISO standards; items to be supplied after inspection by BDL QC. No BOQ items listed. Unique clause: GST release contingent on GSTN portal alignment (GSTR-2B/2A). Supplier must provide CoCs and technical docs with delivery. This tender emphasizes strict delivery timelines, compliance with quality and GST processes, and formal warranty and security deposit requirements.
Technical Specifications & Requirements
- Product name: Rugged Notebook - Laptop (Q2) targeted for PAC applications.
- Delivery location: to BDL (VU); delivery period: 06 months from PO receipt.
- Warranty: 3 years from acceptance.
- Packing/standards: ISO-compliant packing; no mention of model or brand constraints beyond PAC context; AS 9100D clause indicates conformance with quality systems.
- Quality controls: Items inspected by BDL QC; provide technical documentation/CoCs with items.
- Invoices: Invoice to be raised in consignee name with consignee GSTIN; GST invoice must be scanned and GST portal payment screenshot uploaded.
- Delivery risk mitigation: 0.5% LD per week of delay, max 10%; extension requires vendor-attributable tax handling.
Terms, Conditions & Eligibility
- EMD/Deposit: 5% of order value as security deposit post-order placement.
- Payment terms: 95% basic + 100% taxes within 30 days after receipt/acceptance; remaining 5% on PBG submission.
- GST compliance: GST amount reimbursed per actual rates or applicable rate, whichever lower; GST release through GSTR-2B/2A alignment.
- Documents: PAN copy, GSTIN copy, cancelled cheque, EFT mandate; GST invoice with GST portal payment screenshot; technical documents/CoCs.
- Warranty/Support: 3-year warranty from acceptance; QA and conformity with ISO/AS standards.
- Delivery condition: Free delivery to BDL (VU); packing to ISO standards; non-conforming product not acceptable per AS 9100D.
- Penalties: LD as described; maximum 10% for delayed stores; extension handled with tax considerations.
Key Specifications
-
Product/service names and categories: Rugged Notebook - Laptop (Q2) for PAC deployment
-
Quantities/values: Not specified in BOQ; delivery through 06 months from PO
-
Est. value/EMD: Not specified (EMD 5% of order value in terms)
-
Experience: AS 9100D alignment implied; QC inspection by BDL
-
Quality/standards: ISO packing standards; AS 9100D clause adherence; ISO/CoC requirements
Terms & Conditions
-
Delivery within 06 months from PO with free delivery to BDL (VU)
-
3-year warranty from acceptance; 0.5% weekly LD, max 10%
-
Payment: 95% + taxes within 30 days; 5% via PBG; GST aligned with GSTR-2B/2A
Important Clauses
Payment Terms
95% basic + 100% taxes within 30 days after receipt and acceptance; remaining 5% on submission of PBG valid through warranty plus 3 months claim period
Delivery Schedule
Items to be delivered within 06 months from PO receipt to BDL (VU); free delivery
Penalties/Liquidated Damages
0.5% of the price of undelivered stores per week, max 10%; delays due to vendor may extend exceptions
Bidder Eligibility
-
Must meet AS 9100D quality system considerations
-
Must provide CoCs and technical manuals with items
-
Must have PAN, GSTIN, and EFT mandate; GST invoice alignment with GSTR-2B/2A
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Rugged Notebook - Laptop (Q2) ( PAC Only )
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
39
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Visakhapatnam
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Visakhapatnam | Visakhapatnam | - | - | 5 | 180 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 3
GeM-Bidding-10008079.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
PAN card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
GST invoice and GST portal payment screenshot
Technical documents/CoCs applicable to items
Vendor code creation documents (as per ATC) including GSTIN and PAN
Any OEM authorization or certification documents if applicable
Frequently Asked Questions
Key insights about ANDHRA PRADESH tender market
How to bid on the rugged notebook PAC tender in India 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and GST invoice documentation; provide technical CoCs and comply with AS 9100D and ISO packing standards. The bid requires 5% security deposit, delivery within 6 months, and 3-year warranty with PBG. Ensure GST alignment via GSTR-2B/2A.
What documents are required for BDL rugged notebook procurement in 2026?
Submit PAN, GSTIN, cancelled cheque, EFT Mandate, GST invoice + GST portal payment screenshot, CoCs/technical documents, OEM authorizations if applicable, and vendor code documents for registration. Ensure compliance with ISO packing and AS 9100D standards.
What are the delivery and payment terms for the BDL PAC laptop tender?
Delivery due within 6 months from PO receipt to BDL (VU) with free delivery; payment terms: 95% basic + taxes within 30 days after receipt/acceptance, remaining 5% against PBG valid through warranty plus 3 months claim period.
Which standards and certifications are required for the rugged notebook bid?
Required AS 9100D quality framework and ISO-based packing standards; CoCs and technical documentation must accompany goods; warranty of 3 years from acceptance.
How is GST handled in the BDL tender for rugged notebooks?
GST reimbursement is at actuals or applicable rate whichever is lower; GST release via GST portal (GSTR-2B/2A) within specified time; ensure GST invoice is in consignee name with consignee GSTIN.
What is the warranty period and penalty for late delivery in this tender?
Warranty is 3 years from acceptance; LD at 0.5% weekly of stores price, max 10%, with extensions not borne by BDL if delay is vendor-attributable.
What inspection and documentation are required with delivery to BDL?
Items must be inspected by BDL QC; provide technical manuals/CoCs; packing must meet ISO standards; ensure delivery in good packing condition and free of cost to BDL.