Hqids Department Of Military Affairs Laptop High End Tender JAISALMER Rajasthan 2025

Tender Overview

The procuring organization is Hqids under the Department of Military Affairs, issuing a call for premium laptop high-end solutions in JAISALMER, RAJASTHAN 342302. The tender specifies two contrasting high-end configurations: a Windows-based model with an Intel Core Ultra 5, 8 cores, up to 4.8 GHz, integrated NPU and a MacOS-based model from the M Series with a minimum 10-core CPU, 10-core GPU, and 16 GB or higher RAM. The scope appears to cover modern, non-obsolete laptops with long market life, though exact quantity and total estimated value are not disclosed. A key differentiator is the emphasis on current OEM health, with explicit life expectancy requirements and data-sheet validation to prevent mismatches. The procurement includes stringent security and compliance terms, with mandatory data sheets, Malicious Code Certificate, OEM authorization, and NDA. Unique terms include a 50% quantity option clause and a delivery window tied to the last delivery order date, which bidders must accommodate. This tender targets suppliers capable of meeting high-end computing needs for defense-related operations, with emphasis on data integrity and supply chain verification. The combination of Windows and MacOS platforms broadens vendor eligibility, while the security and data integrity clauses limit risk of embedded threats. Overall, the tender emphasizes non-obsolescence, official documentation, and secure supply chain practices as differentiators in a restricted government market.

Technical Specifications & Requirements

• Product category: High-end laptops (Windows-based with Intel Core Ultra 5 226V, 8 cores, up to 4.8 GHz with Integrated NPU; MacOS M Series with min 10-core CPU and 10-core GPU, 16 GB RAM or higher)
• Data Sheet submission: Required to match offered specifications; mismatches may lead to bid rejection
• Malicious Code Certificate: Mandatory certificate confirming no embedded malicious code that could damage equipment or exfiltrate data
• Manufacturer Authorization: OEM/Original Service Provider authorization form or certificate
• Non-disclosure: Bidder must submit NDA on letterhead
• Non-return of hard disk: Policy indicating hard disks of faulty units will not be returned
• EMD/price governance: No explicit value provided; emphasis on best-fit, non-obsolete products with market life > 5 years
• Delivery terms: Delivery period linked to the last date of the original delivery order; quantity may be increased up to 50% during contract
• Security & compliance: Data sheet validation and firmware/software integrity checks required

Terms, Conditions & Eligibility

• 5-year residual market life: Offered product must not be end-of-life within 5 years from bid submission
• Documents required: PAN, GSTIN, cancelled cheque, EFT mandate; data sheets; OEM authorization; Malicious Code Certificate; NDA
• Data integrity: Strict mismatch checks between data sheet and product specs; mismatch risks bid rejection
• OEM authorization: Required for authorized distributors; include detailed contact information
• Non-disclosure: NDA on bidder letterhead mandatory
• Option clause: Purchaser may increase/decrease quantity up to 50% of bid quantity at contract award and during currency
• Delivery schedule: Delivery period commence from the last date of original delivery order; ensure readiness for potential scale-up
• Warranty/Support: Not specified in the data provided; bidders should seek clarification during inquiries