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Uttar Pradesh Police Toner Cartridges Procurement Firozabad UP 2026 – Printer Consumables Tender 2026

Bid Publish Date

07-Mar-2026, 1:56 pm

Bid End Date

17-Mar-2026, 2:00 pm

EMD

₹31,200

Value

₹15,60,000

Location

FIROZABAD , UTTAR PRADESH
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Progress

RA
Issue07-Mar-2026, 1:56 pm
Reverse AuctionCompleted
Award31-Mar-2026, 2:59 am
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Quantity

156

Bid Type

Two Packet Bid

Categories 2

OFFICE EQUIPMENTS AMMUNITION

Tender Overview

The Uttar Pradesh Police, Home Department, invites bids for the supply of toner cartridges/ink cartridges/consumables for printers at Firozabad, Uttar Pradesh (205126). Estimated value is ₹1,560,000 with an EMD of ₹31,200. Scope is limited to the supply of goods; no installation. Bidders must present OEM authorization if using authorized distributors, and comply with turnover criteria. A 25% quantity increase option may be exercised by the Purchaser, with adjusted delivery timelines. This is a generic category tender focused on printer consumables for police facilities, emphasizing timely delivery and regulatory compliance.

Technical Specifications & Requirements

  • Product class/Type: Toner/ink cartridge; compatible with specified OEM models; color variants to be offered as per requirement
  • Model compatibility: OEM printer/cartridge model numbers to be supplied; ensure replacement yields meet minimum pages
  • Minimum yield: Replacement cartridge page yield to be specified by bidder
  • Category/brand: Generic tender; ensure cartridge type/brand compatibility with listed printers
  • Delivery scope: Pure supply of goods; no service component; delivery to police facilities in UP as per purchase order
  • Compliance: Adhere to printer consumable standards; provide documentation for compatibility and performance; OEM authorization if bidding through distributors
  • Quality/Testing: Submit product datasheets and any QA certifications with bid
  • Warranty/Support: If specified, provide warranty terms and return policy for defective cartridges

Terms, Conditions & Eligibility

  • EMD: ₹31,200 (payment method as per bid documents)
  • Turnover criteria: Minimum average annual turnover for last 3 financial years; audited balance sheets or CA certificate required
  • OEM turnover: OEMs must meet the same turnover criteria; for bunch bids the primary product OEM with highest bid value is pivotal
  • Authorization: OEM authorization required for authorized distributors; include full contact details
  • Quantity flexibility: Purchaser may increase/decrease quantity up to 25% at contracted rates
  • Delivery timeline: Delivery period aligned with last delivery order date; extended time rules apply per option clause
  • Payment terms: Payment terms to be as per bid documents; ensure compliance with police procurement norms
  • Documentation: Submit GST, PAN, turnover certificates, and technical compliance documents

Key Specifications

  • Product category: Toner/ink cartridges and related consumables

  • Color variants to be offered (as per printer compatibility)

  • Minimum pages yield: to be specified by bidder for replacement cartridges

  • Model compatibility: alignment with OEM printer/ MFD model numbers

  • Warranty/after-sales: terms to be detailed by bidder

  • OEM authorization requirement for distributors

  • Delivery to UP police facilities; pure supply of goods

Terms & Conditions

  • 25% quantity variation rights for purchaser at contracted rates

  • OEM authorization required for distributors with complete contact details

  • Turnover criteria based on last 3 financial years with proper certificates

Important Clauses

Payment Terms

Payment terms to follow bid document; confirm EMD amount ₹31,200 and applicable payment schedule

Delivery Schedule

Delivery period tied to last original delivery order date; extended time rules apply under option clause

Penalties/Liquidated Damages

LD for delays and non-compliance to be defined in bid; ensure adherence to delivery commitments

Bidder Eligibility

  • Must meet turnover criteria for last 3 financial years

  • OEM turnover criteria satisfied; for bunch bids, primary product OEM highest bid value

  • Must provide OEM authorization and distributor details

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)

Authority Records

HOME DEPARTMENT

BID & GeM Expert Consultancy

End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.

Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 3

GeM-Bidding-9058925.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
GENERIC Product Class of Cartridge OEM
GENERIC Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable Kyocera
GENERIC Type of Cartridge/Consumable Toner Cartridge
GENERIC Color of the Ink/Toner Black
GENERIC Model Number of OEM's Printer/OEM's Multi Function Machine ECOSYS 4132idn , 4125idn
GENERIC Model Number of OEM's Printer Cartridge/Consumable Kyocera TK 6110
GENERIC Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements or CA certificate indicating turnover (last 3 years)

4

OEM authorization/Manufacturer Authorization for distributors

5

Technical bid documents and product datasheets

6

EMD payment proof (online/DD as specified)

7

Experience certificates for similar supply of printer consumables

8

Bidder’s certificate confirming compliance with quantity variation terms

Reverse Auction Schedule

Completed

Start

18-Mar-2026, 4:00 pm

End

19-Mar-2026, 4:00 pm

Duration: 24 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Technical Results

S.No Seller Item Date Status
1
BIZCONNECTECH SOLUTIONS PRIVATE LIMITED   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn13-03-2026 17:53:15
2
M/S THE ELECTRONICS WORLD   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn17-03-2026 00:10:50
3
Rising infosystem   Under PMA
Make : KYOCERa Model : Kyocera TK-6110 used in ECOSYS M4125idn/M4132idn11-03-2026 10:27:01

Reverse Auction Results Final Prices

These are the final prices after the reverse auction event. Prices may be lower than initial bids.

Rank Seller Final Price Item
L1Rising infosystem   Under PMA Winner ₹15,50,640Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L2M/S THE ELECTRONICS WORLD   Under PMA₹15,54,540Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers
L3BIZCONNECTECH SOLUTIONS PRIVATE LIMITED   Under PMA₹15,56,100Item Categories : Toner Cartridges / Ink Cartridges / Consumables for Printers

🎉 L1 Winner

Rising infosystem   Under PMA

Final Price: ₹15,50,640

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid for toner cartridges tender in Firozabad UP 2026

Bidders must ensure OEM authorization, submit EMD ₹31,200, provide turnover proof for three years, and include product datasheets. Ensure compatibility with listed printer models and comply with quantity variation up to 25%. Delivery terms align with last order date and extended timelines rules.

What documents are required for UP Police printer consumables bid 2026

Required documents include GST certificate, PAN, audited turnover or CA certificate, OEM authorization, technical datasheets, proof of EMD payment, experience certificates for similar supply, and contact details of authorized distributor if applicable.

What are the minimum page yield and cartridge specifications?

Bidders must specify the minimum yield for replacement cartridges and ensure compatibility with OEM printer models listed in the tender. Include datasheets with page yield metrics and compatibility statements to demonstrate performance.

When is the quantity variation applicable for this tender?

The purchaser may increase or decrease the order by up to 25% at contracted rates during placement and within the contract currency, with delivery time adjusted per the option clause.

What are the OEM authorization requirements for this bid?

Distributors bidding on behalf of OEMs must submit a Manufacturer/ OEM Authorization detailing name, designation, address, email, and phone, confirming the bid is on behalf of the OEM.

What delivery terms apply to toner cartridge supply for UP Police?

Delivery must occur to police facilities in UP as per purchase orders. Delivery period follows the last date of the original order, with extended period rules if the option clause is exercised.

What is the estimated value and EMD for this toner tender?

Estimated value is ₹1,560,000; the EMD amount is ₹31,200. Bidder must include proof of EMD payment and ensure bid submission aligns with tender terms.

Which turnover certificates are acceptable for bidder eligibility?

Acceptable documents include certified Audited Balance Sheets for the relevant years or CA/Cost Accountant certificates indicating turnover details; if the bidder is <3 years old, use turnover after incorporation.

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