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Indian Army LOHIT Arunachal Pradesh Cycling & Event Equipment Rental Tender 2026 - EMD ₹10,000, Estimated Value ₹1,00,00,000

Bid Publish Date

11-Jul-2026, 6:06 pm

Bid End Date

01-Aug-2026, 6:00 pm

EMD

₹10,000

Value

₹10,00,000

Location

LOHIT , ARUNACHAL PRADESH
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Progress

Issue11-Jul-2026, 6:06 pm
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

2445

Category

Cycling Jacket

Bid Type

Two Packet Bid

Key Highlights

  • • Mandatory EMD of ₹10,000 for bid security
  • • Delivery extension logic: 25% quantity variation, minimum 30 days
  • • Approval of Detailed Design Drawings within 5 days of award
  • • Supply location: Tezu Garrison, Lohit District, Arunachal Pradesh
  • • GST responsibility with reimbursement up to quoted rate
  • • OEM/authorized reseller experience requirement and non-obsolete items
  • • Broad event/rental scope: cycling gear, AV, banners, banners, meals, stage, chairs
  • • Not specifying exact BOQ quantities; 21 items in BOQ with N/A entries
  • • Payment terms not explicitly defined beyond standard GST and EMD terms

Categories 16

DISCRETE COMPONENTS ARMS BOX AUDIO VISUAL INSTRUMENT ELBOW FIRST AID BOX SPEAKER VIDEO OUTPUT DEVICE BANNERS AUDIO EQUIPMENT CANVASES AND FILMS AND BOARDS RENTAL ELBOW PROTECTORS PLASTIC AUDIO VISUAL ACCESSORY COLLECTIBLES AND AWARDS

Tender Overview

The Indian Army, Department of Military Affairs, invites bids for a broad range of event and cycling-related rentals and support services at LOHIT, ARUNACHAL PRADESH (792001). The estimated contract value is ₹1,000,000.00, with an EMD of ₹10,000.00. Scope includes cycling apparel and safety gear, promotional items, AV rental equipment, stage and banner installations, refreshments, medals, chairs, and related logistics for participants. Deliverables are to be executed at Tezu Garrison, Tezu, LoHit district. Bidders must accommodate option quantities up to 25% above contracted quantities and adhere to delivery timelines pegged to the original delivery period.

Technical Specifications & Requirements

  • No formal product specifications are provided in the tender; there is a strong emphasis on fulfilling a composite event services package, including cycling jackets, jerseys, head protectors, gloves, elbow guards, t-shirts with logos, fliers, posters, loudspeakers on rental, amplifiers, microphones, medals with ribbons, plastic chairs, refreshments, meals, PVC banners (with/without frame), photo/video coverage, LED wall rental, and stage hire.
  • Delivery and commissioning address: 9 Rajput, Tezu Garrison, Tezu, Lohit District, Arunachal Pradesh.
  • The consortium should satisfy “not obsolete” product life and provide OEM/authorized partner support for required items.
  • The procurement requires Detailed Design Drawings approval prior to fabrication and a five-day submission window for drawings post-award, with buyer feedback within five days.
  • The contract allows an option clause with quantity variation and extended delivery timelines, with a minimum 30-day added period, and no LD during buyer-delayed design approvals.

Terms, Conditions & Eligibility

  • EMD: ₹10,000; bidder to provide applicable bank guarantee or online deposit as per tender terms.
  • Delivery: Original delivery period defines extension; option to increase up to 25%; delivery begins after order confirmation and drawing approvals.
  • Documents: PAN, GSTIN, cancelled cheque, EFT mandate; bidder must declare financial standing and ensure no liquidation or bankruptcy.
  • GST: bidder responsible for prevailing GST; reimbursement as actuals up to quoted rate.
  • Experience: OEM or authorized reseller with relevant market life (not end-of-life) guidance; no obsolescence.
  • Additional terms: detailed design drawings within 5 days of award; post-approval supply with modifications; penalties not specified here; installation at the Tezu Garrison may be required.

Key Specifications

  • Event rental scope including cycling jackets, jerseys, head protectors, gloves, elbow guards, T-shirts with logo, posters, and promotional materials

  • Audio-visual rental: loudspeakers, amplifiers, microphones; LED wall system on rental

  • Logistics: medals with ribbons, PVC banners (with/without frame), stage hiring, chairs with arms

  • Catering and refreshments: meals and refreshments for participants

  • Documentation: Detailed Design Drawings approvals and post-approval supply according to drawings

Terms & Conditions

  • EMD of ₹10,000 required; bid security in acceptable form

  • Delivery period linked to original order; 25% quantity variation allowed

  • Five-day window for submission of Detailed Design Drawings post-award

  • GST is bidder’s responsibility with actuals reimbursement

  • Delivery address is Tezu Garrison, Lohit district, Arunachal Pradesh

Important Clauses

Payment Terms

GST reimbursement at actuals or quoted rates; EMD to be deposited as per bid terms; no explicit advance terms stated

Delivery Schedule

Delivery starts after award and design approval; option to extend up to 25% quantity with minimum 30 days added time

Penalties/Liquidated Damages

No explicit LD rate provided in terms; standard contract practice may apply for delays post-drawings approval

Bidder Eligibility

  • Not under liquidation or similar insolvency proceedings

  • Experience with OEM or authorized resellers for event/rental equipment

  • Product life: items must have at least 1 year residual market life and not be end-of-life

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

Yes

Item Category

Cycling Jacket , Cycling Sports Polyster , Cycling Head Protector , Cycling Gloves , Cycling Elbow Guards , Cycling T Shirt with Logo , Fliers , Posters with Gum , Loudspeaker on rental , Amplifier on rental , Microphone , Medals with ribbon for Participants , Hiring for plastic chair with arms , Refreshment for cyclist , Meal , PVC flex banner with frame , PVC flex banner without frame , photo and videography cover , Medikit box , LED wall system on rental , Hiring of stage

Advisory Bank

State Bank of India

ePBG Percentage

0.01%

ePBG Duration (Months)

10

Pre-Bid & Qualification

Pre-Bid Date

06-06-2026 15:00:00

Pre-Bid Venue

9 RAJPUT, TEZU, ARUNACHAL PRADESH

Delivery Details

Max Delivery Days

60

Delivery Locations

1

Delivery Cities

Lohit

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
-LohitLohit--7060-

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENTINDIAN ARMY

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Documents 4

GeM-Bidding-9339612.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 21 Items Sign in for GEM prices

#1

Cycling Jacket

Cycling Jacket

70 nos Delivery: 60 days
#2

Cycling Sports Polyster

Cycling Sports Polyster

70 nos Delivery: 60 days
#3

Cycling Head Protector

Cycling Head Protector

70 nos Delivery: 60 days
#4

Cycling Gloves

Cycling Gloves

70 pair Delivery: 60 days
#5

Cycling Elbow Guards

Cycling Elbow Guards

70 pair Delivery: 60 days
#6

Cycling T Shirt with Logo

Cycling T Shirt with Logo

70 nos Delivery: 60 days
#7

Fliers

Flier

600 nos Delivery: 60 days
#8

Posters with Gum

As per specification

600 nos Delivery: 60 days
#9

Loudspeaker on rental

Loudspeaker on rental

2 days Delivery: 60 days
#10

Amplifier on rental

Amplifier on rental

2 days Delivery: 60 days
#11

Microphone

Microphone on rental

2 days Delivery: 60 days
#12

Medals with ribbon for Participants

Medals with ribbon for Participants

70 nos Delivery: 60 days
#13

Hiring for plastic chair with arms

Hiring for plastic chair with arms

300 nos Delivery: 60 days
#14

Refreshment for cyclist

As per specification

140 pkt Delivery: 60 days
#15

Meal

As per specification

280 pkt Delivery: 60 days
#16

PVC flex banner with frame

PVC flex banner with frame

10 nos Delivery: 60 days
#17

PVC flex banner without frame

PVC flex banner without frame

10 nos Delivery: 60 days
#18

photo and videography cover

photo and videography cover

4 days Delivery: 60 days
#19

Medikit box

Medikit box

2 set Delivery: 60 days
#20

LED wall system on rental

LED wall system on rental

1 days Delivery: 60 days
#21

Hiring of stage

Hiring of stage

2 days Delivery: 60 days

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Required Documents

1

Copy of PAN Card

2

Copy of GSTIN

3

Copy of Cancelled Cheque

4

Copy of EFT Mandate certified by Bank

5

GST registration and turnover statements

6

OEM authorization letters or reseller agreements

7

Experience certificates for similar event/rental deployments

8

Financial statements or solvency certificates

9

Bid security or EMD documentation

Frequently Asked Questions

Key insights about ARUNACHAL PRADESH tender market

How to bid for cycling event rentals tender in Arunachal Pradesh 2026?

Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and EMD ₹10,000 along with OEM authorizations. Include experience certificates and financials; provide Detailed Design Drawings within 5 days of award and comply with the 25% quantity variation option, with delivery to Tezu Garrison.

What documents are required for the Indian Army event equipment bid 2026?

Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, GST compliance proof, OEM/ reseller authorizations, experience certificates, and financial statements. Include EMD ₹10,000 and detailed design drawings within 5 days of award; ensure items are not end-of-life.

What are the delivery terms for Tezu Garrison equipment supply?

Delivery starts after order confirmation and approval of Detailed Design Drawings. An option to increase quantity by up to 25% is allowed, with extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.

Which items are covered under the Indian Army rental tender?

The scope includes cycling jackets, jerseys, head protectors, gloves, elbow guards, logoed T-shirts, fliers, posters, loudspeakers, amplifiers, microphones, medals, ribbons, chairs, banners, banners with or without frames, photo/video coverage, LED wall rental, stage hiring, meals, and refreshments.

What is the estimated contract value and EMD amount for this bid?

Estimated value is ₹1,000,000.00 with an EMD of ₹10,000.00. GST implications apply at actuals or the quoted rate, whichever is lower, subject to bidder compliance and payment terms.

What is required for Detailed Design Drawings in this tender?

Bidders must submit Detailed Design Drawings within 5 days of award. The buyer will approve or provide a complete modification list within 5 days; supply must reflect approved drawings, with delays in approval delaying delivery without LD penalties.

What are the key eligibility criteria for OEM or reseller involvement?

Bidders or their OEMs must demonstrate regular market life for provided items (not end-of-life) and supply OEM authorizations or reseller agreements. The bidder should not be undergoing liquidation or bankruptcy at bid submission.

How is GST managed in this procurement for event rentals?

GST is the bidder's responsibility to apply; reimbursement will be made at actuals or the lower of the quoted GST rate. Ensure GSTIN is valid and compliant; include GST details in bid submission.

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