Indian Army LOHIT Arunachal Pradesh Cycling & Event Equipment Rental Tender 2026 - EMD ₹10,000, Estimated Value ₹1,00,00,000
Bid Publish Date
11-Jul-2026, 6:06 pm
Bid End Date
01-Aug-2026, 6:00 pm
EMD
₹10,000
Value
₹10,00,000
Location
Progress
RAKey Highlights
- • Mandatory EMD of ₹10,000 for bid security
- • Delivery extension logic: 25% quantity variation, minimum 30 days
- • Approval of Detailed Design Drawings within 5 days of award
- • Supply location: Tezu Garrison, Lohit District, Arunachal Pradesh
- • GST responsibility with reimbursement up to quoted rate
- • OEM/authorized reseller experience requirement and non-obsolete items
- • Broad event/rental scope: cycling gear, AV, banners, banners, meals, stage, chairs
- • Not specifying exact BOQ quantities; 21 items in BOQ with N/A entries
- • Payment terms not explicitly defined beyond standard GST and EMD terms
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a broad range of event and cycling-related rentals and support services at LOHIT, ARUNACHAL PRADESH (792001). The estimated contract value is ₹1,000,000.00, with an EMD of ₹10,000.00. Scope includes cycling apparel and safety gear, promotional items, AV rental equipment, stage and banner installations, refreshments, medals, chairs, and related logistics for participants. Deliverables are to be executed at Tezu Garrison, Tezu, LoHit district. Bidders must accommodate option quantities up to 25% above contracted quantities and adhere to delivery timelines pegged to the original delivery period.
Technical Specifications & Requirements
- No formal product specifications are provided in the tender; there is a strong emphasis on fulfilling a composite event services package, including cycling jackets, jerseys, head protectors, gloves, elbow guards, t-shirts with logos, fliers, posters, loudspeakers on rental, amplifiers, microphones, medals with ribbons, plastic chairs, refreshments, meals, PVC banners (with/without frame), photo/video coverage, LED wall rental, and stage hire.
- Delivery and commissioning address: 9 Rajput, Tezu Garrison, Tezu, Lohit District, Arunachal Pradesh.
- The consortium should satisfy “not obsolete” product life and provide OEM/authorized partner support for required items.
- The procurement requires Detailed Design Drawings approval prior to fabrication and a five-day submission window for drawings post-award, with buyer feedback within five days.
- The contract allows an option clause with quantity variation and extended delivery timelines, with a minimum 30-day added period, and no LD during buyer-delayed design approvals.
Terms, Conditions & Eligibility
- EMD: ₹10,000; bidder to provide applicable bank guarantee or online deposit as per tender terms.
- Delivery: Original delivery period defines extension; option to increase up to 25%; delivery begins after order confirmation and drawing approvals.
- Documents: PAN, GSTIN, cancelled cheque, EFT mandate; bidder must declare financial standing and ensure no liquidation or bankruptcy.
- GST: bidder responsible for prevailing GST; reimbursement as actuals up to quoted rate.
- Experience: OEM or authorized reseller with relevant market life (not end-of-life) guidance; no obsolescence.
- Additional terms: detailed design drawings within 5 days of award; post-approval supply with modifications; penalties not specified here; installation at the Tezu Garrison may be required.
Key Specifications
-
Event rental scope including cycling jackets, jerseys, head protectors, gloves, elbow guards, T-shirts with logo, posters, and promotional materials
-
Audio-visual rental: loudspeakers, amplifiers, microphones; LED wall system on rental
-
Logistics: medals with ribbons, PVC banners (with/without frame), stage hiring, chairs with arms
-
Catering and refreshments: meals and refreshments for participants
-
Documentation: Detailed Design Drawings approvals and post-approval supply according to drawings
Terms & Conditions
-
EMD of ₹10,000 required; bid security in acceptable form
-
Delivery period linked to original order; 25% quantity variation allowed
-
Five-day window for submission of Detailed Design Drawings post-award
-
GST is bidder’s responsibility with actuals reimbursement
-
Delivery address is Tezu Garrison, Lohit district, Arunachal Pradesh
Important Clauses
Payment Terms
GST reimbursement at actuals or quoted rates; EMD to be deposited as per bid terms; no explicit advance terms stated
Delivery Schedule
Delivery starts after award and design approval; option to extend up to 25% quantity with minimum 30 days added time
Penalties/Liquidated Damages
No explicit LD rate provided in terms; standard contract practice may apply for delays post-drawings approval
Bidder Eligibility
-
Not under liquidation or similar insolvency proceedings
-
Experience with OEM or authorized resellers for event/rental equipment
-
Product life: items must have at least 1 year residual market life and not be end-of-life
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | HAZZALE BLUE TRADING PRIVATE LIMITED Under PMA | - | 01-08-2026 12:50:12 | |
| 2 | M/s Commercial Friends Under PMA | - | 31-07-2026 22:12:52 | |
| 3 | M/S NEW AGE MARKETING Under PMA | - | 31-07-2026 17:14:35 | |
| 4 | M/s PATWARI & CO Under PMA | - | 31-07-2026 12:47:58 | |
| 5 | M/S. Nutech Hitech Under PMA | - | 31-07-2026 21:50:23 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/s PATWARI & CO(MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cycling Jacket,Cycling Sports Polyster,Cycling Head Protector,Cycling Gloves,Cycling Elbow Guards,C | |
| L2 | M/S. Nutech Hitech (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cycling Jacket,Cycling Sports Polyster,Cycling Head Protector,Cycling Gloves,Cycling Elbow Guards,C | |
| L3 | M/S NEW AGE MARKETING (MSE,MII)( MSE Social Category:ST ) Under PMA | Item Categories : Cycling Jacket,Cycling Sports Polyster,Cycling Head Protector,Cycling Gloves,Cycling Elbow Guards,C | |
| L4 | M/s Commercial Friends (MSE,MII)( MSE Social Category:ST ) Under PMA | Item Categories : Cycling Jacket,Cycling Sports Polyster,Cycling Head Protector,Cycling Gloves,Cycling Elbow Guards,C | |
| L5 | HAZZALE BLUE TRADING PRIVATE LIMITED (MSE,MII)( MSE Social Category:General ) Under PMA | Item Categories : Cycling Jacket,Cycling Sports Polyster,Cycling Head Protector,Cycling Gloves,Cycling Elbow Guards,C |
Reverse Auction Schedule
Start
11-Sep-2026, 9:00 pm
End
12-Sep-2026, 9:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
2445
Category
Cycling Jacket
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
10
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Cycling Jacket , Cycling Sports Polyster , Cycling Head Protector , Cycling Gloves , Cycling Elbow Guards , Cycling T Shirt with Logo , Fliers , Posters with Gum , Loudspeaker on rental , Amplifier on rental , Microphone , Medals with ribbon for Participants , Hiring for plastic chair with arms , Refreshment for cyclist , Meal , PVC flex banner with frame , PVC flex banner without frame , photo and videography cover , Medikit box , LED wall system on rental , Hiring of stage
Advisory Bank
State Bank of India
ePBG Percentage
0.01%
ePBG Duration (Months)
10
Pre-Bid & Qualification
Pre-Bid Date
06-06-2026 15:00:00
Pre-Bid Venue
9 RAJPUT, TEZU, ARUNACHAL PRADESH
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Lohit
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Lohit | Lohit | - | - | 70 | 60 | - |
Authority Records
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Documents 4
GeM-Bidding-9339612.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
21 Items Sign in to view GEM price trends Sign in for GEM prices
Cycling Jacket
Cycling Jacket
Cycling Sports Polyster
Cycling Sports Polyster
Cycling Head Protector
Cycling Head Protector
Cycling Gloves
Cycling Gloves
Cycling Elbow Guards
Cycling Elbow Guards
Cycling T Shirt with Logo
Cycling T Shirt with Logo
Fliers
Flier
Posters with Gum
As per specification
Loudspeaker on rental
Loudspeaker on rental
Amplifier on rental
Amplifier on rental
Microphone
Microphone on rental
Medals with ribbon for Participants
Medals with ribbon for Participants
Hiring for plastic chair with arms
Hiring for plastic chair with arms
Refreshment for cyclist
As per specification
Meal
As per specification
PVC flex banner with frame
PVC flex banner with frame
PVC flex banner without frame
PVC flex banner without frame
photo and videography cover
photo and videography cover
Medikit box
Medikit box
LED wall system on rental
LED wall system on rental
Hiring of stage
Hiring of stage
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Cycling Jacket | Cycling Jacket | 70 | nos | siddhartharana | 60 | |
| 2 | Cycling Sports Polyster | Cycling Sports Polyster | 70 | nos | siddhartharana | 60 | |
| 3 | Cycling Head Protector | Cycling Head Protector | 70 | nos | siddhartharana | 60 | |
| 4 | Cycling Gloves | Cycling Gloves | 70 | pair | siddhartharana | 60 | |
| 5 | Cycling Elbow Guards | Cycling Elbow Guards | 70 | pair | siddhartharana | 60 | |
| 6 | Cycling T Shirt with Logo | Cycling T Shirt with Logo | 70 | nos | siddhartharana | 60 | |
| 7 | Fliers | Flier | 600 | nos | siddhartharana | 60 | |
| 8 | Posters with Gum | As per specification | 600 | nos | siddhartharana | 60 | |
| 9 | Loudspeaker on rental | Loudspeaker on rental | 2 | days | siddhartharana | 60 | |
| 10 | Amplifier on rental | Amplifier on rental | 2 | days | siddhartharana | 60 | |
| 11 | Microphone | Microphone on rental | 2 | days | siddhartharana | 60 | |
| 12 | Medals with ribbon for Participants | Medals with ribbon for Participants | 70 | nos | siddhartharana | 60 | |
| 13 | Hiring for plastic chair with arms | Hiring for plastic chair with arms | 300 | nos | siddhartharana | 60 | |
| 14 | Refreshment for cyclist | As per specification | 140 | pkt | siddhartharana | 60 | |
| 15 | Meal | As per specification | 280 | pkt | siddhartharana | 60 | |
| 16 | PVC flex banner with frame | PVC flex banner with frame | 10 | nos | siddhartharana | 60 | |
| 17 | PVC flex banner without frame | PVC flex banner without frame | 10 | nos | siddhartharana | 60 | |
| 18 | photo and videography cover | photo and videography cover | 4 | days | siddhartharana | 60 | |
| 19 | Medikit box | Medikit box | 2 | set | siddhartharana | 60 | |
| 20 | LED wall system on rental | LED wall system on rental | 1 | days | siddhartharana | 60 | |
| 21 | Hiring of stage | Hiring of stage | 2 | days | siddhartharana | 60 |
Categories
16
Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
GST registration and turnover statements
OEM authorization letters or reseller agreements
Experience certificates for similar event/rental deployments
Financial statements or solvency certificates
Bid security or EMD documentation
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for cycling event rentals tender in Arunachal Pradesh 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and EMD ₹10,000 along with OEM authorizations. Include experience certificates and financials; provide Detailed Design Drawings within 5 days of award and comply with the 25% quantity variation option, with delivery to Tezu Garrison.
What documents are required for the Indian Army event equipment bid 2026?
Submit PAN, GSTIN, Cancelled Cheque, EFT Mandate, GST compliance proof, OEM/ reseller authorizations, experience certificates, and financial statements. Include EMD ₹10,000 and detailed design drawings within 5 days of award; ensure items are not end-of-life.
What are the delivery terms for Tezu Garrison equipment supply?
Delivery starts after order confirmation and approval of Detailed Design Drawings. An option to increase quantity by up to 25% is allowed, with extended delivery time calculated as (additional quantity/original quantity) × original period, minimum 30 days.
Which items are covered under the Indian Army rental tender?
The scope includes cycling jackets, jerseys, head protectors, gloves, elbow guards, logoed T-shirts, fliers, posters, loudspeakers, amplifiers, microphones, medals, ribbons, chairs, banners, banners with or without frames, photo/video coverage, LED wall rental, stage hiring, meals, and refreshments.
What is the estimated contract value and EMD amount for this bid?
Estimated value is ₹1,000,000.00 with an EMD of ₹10,000.00. GST implications apply at actuals or the quoted rate, whichever is lower, subject to bidder compliance and payment terms.
What is required for Detailed Design Drawings in this tender?
Bidders must submit Detailed Design Drawings within 5 days of award. The buyer will approve or provide a complete modification list within 5 days; supply must reflect approved drawings, with delays in approval delaying delivery without LD penalties.
What are the key eligibility criteria for OEM or reseller involvement?
Bidders or their OEMs must demonstrate regular market life for provided items (not end-of-life) and supply OEM authorizations or reseller agreements. The bidder should not be undergoing liquidation or bankruptcy at bid submission.
How is GST managed in this procurement for event rentals?
GST is the bidder's responsibility to apply; reimbursement will be made at actuals or the lower of the quoted GST rate. Ensure GSTIN is valid and compliant; include GST details in bid submission.