GEM

Indian Army Department Of Military Affairs Medical Lab Reagents Tender 2025 in India with 25% Quantity Variation and Shelf-Life Guarantees

Posted

21 Oct 2025, 05:48 pm

Deadline

31 Oct 2025, 06:00 pm

Location

KOHIMA , NAGALAND

Progress

Issue21 Oct 2025, 05:48 pm
AwardPending
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Quantity

159

Category

Urea 1x50ml

Bid Type

Two Packet Bid

Categories 5

RAPID TEST KIT STRIP ACID TUBE SUGAR

Tender Overview

The procurement is for the Indian Army, Department Of Military Affairs, targeting medical laboratory consumables and related items. The scope includes reagents, serum tubes, tissue paper, alcohol swabs, and glucose test strips, with a total of 19 items listed in the BOQ. The tender emphasizes supplier accountability for shelf-life integrity, defective/expired stock replacement within 5 days of notification, and a residual life requirement of at least 5/6th of shelf life. An option clause allows a ±25% quantity variation during and after contract award, at contracted rates, with delivery extensions tied to the original/extended period. The geographic scope is national-Indian Army procurement, and the schedule hints at long-term supply with annual turnover considerations. Unique requirements include a guarantee certificate, all items defect-free, and readiness to replace faulty stock at site. The bid demands specific documentation and compliance with BOQ alignment, emphasizing quality, traceability, and vendor credibility. This tender presents a structured route for suppliers of clinical consumables and allied products to participate under government procurement norms.

Technical Specifications & Requirements

  • Product category: medical laboratory consumables and related items (e.g., N/A items listed in BOQ, 19 total).
  • Delivery and shelf-life: guarantee of residual life > 5/6th; replacement within 5 days of intimation.
  • Quality controls: defect-free supply; replacement of expired/near-expiry stock at vendor cost.
  • Documentation: PAN, GST, cancelled cheque, EFT mandate; annual turnover certificate; MSE certificate; BOQ compliance sheet; supply order copies of government hospitals.
  • Option clause: quantity variation up to 25% during and after contract; delivery period adjustments based on extended/original periods.
  • Guarantees: guarantee certificate to be furnished at time of supply; items should be NA-complete and compliant with the BOQ.
  • Compliance: bidders must upload all specified certificates and maintain financial standing; non-submission risks rejection.

Terms, Conditions & Eligibility

  • EMD: Not explicitly stated in provided data; bidders must adhere to standard EMD policy per tender docs.
  • Documentation requirements: PAN card; GST certificate; cancelled cheque; EFT mandate; annual turnover certificate; MSE certificate; bid acceptance letter; BOQ compliance sheet; government hospital supply order copies.
  • Delivery terms: delivery period linked to original order, with option-based extensions; minimum 30 days extension rule when exercise occurs.
  • Financial health: bidder must indicate non-liquidation and non-bankruptcy status; provide an undertaking.
  • Warranty/defect policy: defective/expired stock replacement at site free of cost within 5 days; guarantee certificate required.
  • Other conditions: NA-item compliance; ensure all items are quoted; residual shelf-life guarantees; removal of near-expiry stock at no cost.

Key Specifications

  • Product category includes 19 listed items (N/A entries exist in BOQ).

  • Shelf-life guarantee: residual life > 5/6th; replacement within 5 days of intimation.

  • Delivery quantity variation up to 25% during/after contract at contracted rates.

  • Documentation: PAN, GST, cancelled cheque, EFT mandate; turnover and MSE certificates.

  • Quality: defect-free supply; replacement of expired/near-expiry stock at vendor cost.

Terms & Conditions

  • Option clause enabling ±25% quantity variation during procurement.

  • Mandatory documents: PAN, GST, cancelled cheque, EFT mandate, turnover cert, MSE cert.

  • Shelf-life guarantee with 5-day replacement window for defective stock.

Important Clauses

Payment Terms

Not explicitly provided; bidders should refer to standard government payment terms in bid documents.

Delivery Schedule

Delivery period starts from last date of original delivery order; extended periods possible with calculation (Increased quantity / Original quantity) × Original delivery period, minimum 30 days.

Penalties/Liquidated Damages

Not specified; ensure compliance with replacement guarantees and timely delivery per ATC terms.

Bidder Eligibility

  • Not under liquidation or bankruptcy; provide undertaking.

  • Must submit PAN, GST, EFT mandate, and turnover certificates.

  • Must have relevant government hospital supply experience or verification via supplier docs.

Bill of Quantities (BOQ) 19 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Urea 1x50ml Urea 1x50ml 2 set medicalstore@154gh 21
2 Createnine 1x50ml Createnine 1x50ml 2 set medicalstore@154gh 21
3 SGPT 5X20 ml, 100ml SGPT 5X20 ml, 100ml 2 set medicalstore@154gh 21
4 SGOT 5X20 ml, 100ml SGOT 5X20 ml, 100ml 2 set medicalstore@154gh 21
5 GGT Kit 5X6.5 ml GGT Kit 5X6.5 ml 2 set medicalstore@154gh 21
6 Uric Acid 1X50 ml, 100ml Uric Acid 1X50 ml, 100ml 2 set medicalstore@154gh 21
7 Bilieubin Direct 1x50 ml Bilieubin Direct 1x50 ml 2 set medicalstore@154gh 21
8 Bilieubin Total 1x50 ml Bilieubin Total 1x50 ml 2 set medicalstore@154gh 21
9 Alkaline Phosphatase 1 x50 ml Alkaline Phosphatase 1 x50 ml 2 set medicalstore@154gh 21
10 Triglyceride 1X50 ml Triglyceride 1X50 ml 2 set medicalstore@154gh 21
11 Total protein 1x50 ml Total protein 1x50 ml 2 set medicalstore@154gh 21
12 Tissue Paper Tissue Paper 24 roll medicalstore@154gh 21
13 Serum Albumin 5X50 ml,250ml Serum Albumin 5X50 ml,250ml 2 set medicalstore@154gh 21
14 Cholesterol total 5X50 ml Cholesterol total 5X50 ml 2 set medicalstore@154gh 21
15 LDL 2x50ml LDL 2x50ml 2 set medicalstore@154gh 21
16 HDL 2x50ml HDL 2x50ml 2 set medicalstore@154gh 21
17 Clot Activator test tube 5ml Clot Activator test tube 5ml 2 box medicalstore@154gh 21
18 Alcohol Swab Alcohol Swab 100 sachet medicalstore@154gh 21
19 Sugar test Strip Dr morepen Gluco One Code A09 Sugar test Strip Dr morepen Gluco One Code A09 3 bott medicalstore@154gh 21

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Required Documents

1

PAN Card

2

GST Certificate

3

Cancelled Cheque

4

EFT Mandate certified by Bank

5

Annual Turnover Certificate

6

MSE Certificate

7

BOQ Compliance Sheet

8

Supply order copies of Govt/Central Govt Hospital

9

Bid Acceptance Letter

10

All items quoted (not NA)

Frequently Asked Questions

How to bid for Indian Army medical consumables tender 2025?

To bid, submit PAN, GST, cancelled cheque, EFT mandate, turnover certificate, MSE certificate, and BOQ compliance. Ensure all 19 items are quoted with no NA entries, include supply orders from govt hospitals, and provide a guarantee certificate for shelf-life on delivery.

What documents are required for Indian Army procurement of lab reagents?

Required documents include PAN, GST, cancelled cheque, EFT mandate, annual turnover certificate, MSE certificate, BOQ compliance sheet, and govt hospital supply orders. Ensure all items quoted and attach bid acceptance letter with complete compliance.

What are the shelf-life guarantees for medical stock in this tender?

Bidders must guarantee residual life exceeding 5/6th of shelf life and replace any defective or expired stock at site within 5 days of intimation, with a guarantee certificate furnished at supply.

What is the quantity variation allowed under the option clause?

The purchaser can increase or decrease quantity by up to 25% of bid quantity at contract award and during currency at contracted rates; delivery time adjusts using a defined formula with a minimum 30 days extension.

What items are included in the BOQ for this tender?

The BOQ comprises 19 items, including reagents, serum tubes, tissue paper, alcohol swabs, and glucose strips; all items must be quoted with no NA entries and aligned to BOQ compliance sheet.

What are the key eligibility criteria for suppliers?

Bidders must show non-liquidation status, provide an undertaking, and submit PAN, GST, EFT mandates; must supply govt hospital orders and demonstrate turnover credibility; MSE status may be required.

When is the delivery period and how is extension calculated?

Delivery begins from the last date of the original order; extension is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days and possible extension to the original duration.

What guarantees and replacement policies apply to stock?

A guarantee certificate must be provided; any defective/expired stock found during supply must be replaced at vendor cost within 5 days; all items must be defect-free at delivery.