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Hindustan Petroleum Corporation Ltd Kirloskar Spare Parts AMC Service Tender 2025 India - IS 550 & OEM Parts

Bid Publish Date

01-Nov-2025, 4:16 pm

Bid End Date

11-Nov-2025, 5:00 pm

Value

₹3,71,713

Location

MADURAI , TAMIL NADU

Progress

Issue01-Nov-2025, 4:16 pm
Technical11-Jul-2025, 4:21 pm
Financial
Award07-Feb-2026, 3:08 am
Explore all 4 tabs to view complete tender details

Quantity

157

Category

AMC service visit

Bid Type

Two Packet Bid

Categories 40

LAMINAR FLOW CABINETS ROLL MILL COMPRESSED AIR ELBOW GLUCOMETER BIRD AND FOWL FOOD TRANSITION METALS TEMPERATURE SENSOR COOLANT PYROMETERS WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS LUBE OIL PNEUMATIC WATER INTAKE SYSTEM PROPULSION SYSTEM VACUUM FILTERS IRRIGATION PUMPS MILITARY VEHICLE BATTERY SPORT VEHICLE PAINT FILTERS WATER COOLED ENGINE THERMOCOUPLES HOSE FITTING ENGINE SENSOR BOWL MILL TEA KETTLE FILTER RETAINERS HEATING EQUIPMENTS CENTRIFUGAL MACHINE AIR GENERATOR FUEL PUMP THERMOMETER CLAMPS CENTRIFUGAL FILTERS GEYSER TURBINE PUMPS BARREL TURBO COMPRESSORS

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for an extensive list of Kirloskar Care Premium Genuine Oil products, filters, belts, coolant, and related automotive service components, plus an AMC service visit. Estimated value is ₹371,713 with multiple catalog items (lubricants, filters, hoses, belts, battery, and safety air filters) spanning approximately 53 distinct line items. Location details are not specified, highlighting a national or centralized procurement approach. The tender emphasizes OEM-grade Kirloskar parts and compatible OEM service support, with a broad scope that includes replacement components for engines and ancillary systems. A notable feature is supplier flexibility in quantity via an option clause, enabling up to ±25% adjustments at contracted rates. The emphasis on genuine Kirloskar components and comprehensive kit coverage differentiates this tender from narrow component-only bids, signaling a full-service procurement for HPCL’s equipment ecosystem.

Technical Specifications & Requirements

  • Product categories: Kirloskar Care Premium Genuine Oil (50L, 20L), PRE/FILTER CARTRIDGES, FM100 FILTERS, V BELT series (2JBX58, BX 1250 AR, SPB 1250 AR), BELTS SET (6 BELTS), Kirloskar coolant (205 Litre barrel), AIR FILTERS (PRIMARY, SAFETY), LUBE OIL FILTER variants, WASTE cleaning, hoses, thermostats, radiator components, clamps, copper washers, battery (180Ah Kirloskar Green), funnel filter, and more.
  • Delivery scope: Bulk catalog items plus service visit for AMC; delivery quantities subject to option clause while maintaining contracted rates.
  • Standards & compliance: Explicit standards not listed; emphasis on OEM Kirloskar parts and standard engine service consumables.
  • Delivery context: Delivery period terms tied to the option clause; final delivery timing aligned with last delivery order date and extended periods per clause.
  • Service & installation: AMC service visit included; consumables and components must be compatible with Kirloskar engines and systems.
  • Valuation signals scope: Estimated value capped around ₹371,713; EMD not disclosed in data.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should verify at bid stage.
  • Delivery timeline: Delivery period linked to original order with potential extension up to the calculated duration (minimum 30 days).
  • Option clause: Up to 25% quantity increase/decrease during contract and currency; rates remain the contracted rates.
  • Payment terms: Not specified in the summary data; bidders should confirm during bid submission.
  • Documentation: OEM authorization for Kirloskar parts; GST, PAN, and financial status likely required; ATC terms uploaded by buyer.
  • Warranty/penalties: No explicit LD or warranty details available in the provided data; review Terms and Conditions document for penalties.
  • Compliance: Bidders must align with “Buyer Added Bid Specific Terms” and any ATC updates uploaded by HPCL.

Key Specifications

  • Kirloskar Care Premium Genuine Oil (50 L, 20 L)

  • Filters: PRE/FILTER CARTRIDGE, FINAL FILTER CARTRIDGE FM100

  • Drive belts: V BELT 2JBX58 (pitch 1550), V BELT BX 1250 AR, V BELT SPB 1250 AR

  • Set of 6 belts, Kirloskar coolant 205 Litre barrel

  • Air filters: PRIMARY, SAFETY; lube oil filters (BY PASS-SPIN ON, FULL FLOW-SPIN ON Kirloskar logo reversal)

  • Radiator hoses, thermostat, radiator inlet/outlet pipes for DV12e-750kVA generator set

  • Clamps: T-Bolt clamps for various diameters; copper washers for connections

  • 180Ah Kirloskar Green battery, funnel filter 45.4 LPM

  • All items scoped for AMC service visit and parts replacement; OEM-compatibility required

Terms & Conditions

  • Option to adjust quantity by ±25% with contracted pricing

  • Delivery schedule anchored to last delivery order date; extension computed by (additional/original) × original days, min 30 days

  • OEM Kirloskar authorization and compliance with HPCL terms; ATC document governs submission specifics

Important Clauses

Payment Terms

Payment terms to be specified in final ATC; verify whether up-front or milestone-based payments apply; ensure alignment with delivery milestones

Delivery Schedule

Delivery period begins from last date of original Delivery Order; extended delivery time applies per option clause with minimum 30 days

Penalties/Liquidated Damages

Lesser of contract or statutory penalties to be applied for late delivery; details await ATC confirmation

Bidder Eligibility

  • Authorized distributor or OEM authorization for Kirloskar spare parts

  • Minimum experience in supplying automotive spares or AMC service for similar equipment

  • Financial capacity to cover standard bid value and performance security as per ATC

Documents 5

GeM-Bidding-8538951.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 53 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 AMC service visit AMC service visit 12 each vijaykumarb 365
2 Kirloskar Care Premium Genuine Oil 50 Liters Can Kirloskar Care Premium Genuine Oil 50 Liters Can 2 each vijaykumarb 365
3 Kirloskar Care Premium Genuine Oil 20 Liters Can Kirloskar Care Premium Genuine Oil 20 Liters Can 2 each vijaykumarb 365
4 PRE FILTER CARTRIDGE PRE FILTER CARTRIDGE 4 each vijaykumarb 365
5 FINAL FILTER CARTRIDGE FM100 FINAL FILTER CARTRIDGE FM100 4 each vijaykumarb 365
6 V BELT 2JBX58 PITCH LENGTH 1550 V BELT 2JBX58 PITCH LENGTH 1550 2 each vijaykumarb 365
7 V BELT BX 1250 AR V BELT BX 1250 AR 1 each vijaykumarb 365
8 V BELT, SPB 1250 AR, SET OF 6 BELTS V BELT, SPB 1250 AR, SET OF 6 BELTS 1 each vijaykumarb 365
9 Kirloskar Care Genuine Coolant Premix 205 Ltrs Barrel Kirloskar Care Genuine Coolant Premix 205 Ltrs Barrel 1 each vijaykumarb 365
10 AIR FILTER PRIMARY AIR FILTER PRIMARY 2 each vijaykumarb 365
11 AIR FILTER SAFETY AIR FILTER SAFETY 2 each vijaykumarb 365
12 LUBE OIL FILTER LUBE OIL FILTER 2 each vijaykumarb 365
13 LUBE OIL FILTER LUBE OIL FILTER 2 each vijaykumarb 365
14 LUBE OIL FILTER- BY PASS-SPIN ON LUBE OIL FILTER- BY PASS-SPIN ON 1 each vijaykumarb 365
15 LUBE OIL FILTER- FULL FLOW-SPIN ON KIRLOSKAR LOGO REVERSAL LUBE OIL FILTER- FULL FLOW-SPIN ON KIRLOSKAR LOGO REVERSAL 1 each vijaykumarb 365
16 CLEANING WASTE CLEANING WASTE 4 each vijaykumarb 365
17 HOSE BETWEEN PIPE,THERMOSTAT HOSE BETWEEN PIPE,THERMOSTAT 1 each vijaykumarb 365
18 RADIATOR OUTLET HOSE FOR DV12e-750kVA RADIATOR OUTLET HOSE FOR DV12e-750kVA 1 each vijaykumarb 365
19 JUPITER T -BOLT CLAMP S-F 83MM O.D JUPITER T -BOLT CLAMP S-F 83MM O.D 1 each vijaykumarb 365
20 T- BOLT CLAMP, 90 MM T- BOLT CLAMP, 90 MM 5 each vijaykumarb 365
21 HOSE,RADIATOR TO SUCTION PIPE HOSE,RADIATOR TO SUCTION PIPE 1 each vijaykumarb 365
22 AIR CLEANER PRIMARY ELEMENT AIR CLEANER PRIMARY ELEMENT 2 each vijaykumarb 365
23 AIR CLEANER SAFETY ELEMENT AIR CLEANER SAFETY ELEMENT 2 each vijaykumarb 365
24 RADIATOR INLET PIPE FOR DV12e- 750kVA RADIATOR INLET PIPE FOR DV12e- 750kVA 1 each vijaykumarb 365
25 RADIATOR OUTLET PIPE FOR DV12e-750kVA RADIATOR OUTLET PIPE FOR DV12e-750kVA 1 each vijaykumarb 365
26 RAD CAC HOSE RAD CAC HOSE 2 each vijaykumarb 365
27 VENT PIPE FOR RADIATOR-750 KVA VENT PIPE FOR RADIATOR-750 KVA 1 each vijaykumarb 365
28 HOSE T BOLT CLAMP FOR OD 137MM HOSE T BOLT CLAMP FOR OD 137MM 8 each vijaykumarb 365
29 T BOLT V BAND CLAMPS ,108 DIA T BOLT V BAND CLAMPS ,108 DIA 1 each vijaykumarb 365
30 V BAND CLAMP V BAND CLAMP 1 each vijaykumarb 365
31 PRESSURE, TEMPERATURE SENSOR DS-M1- TF-10BAR FOR CRDI, PART NO-0 261 B18 479 PRESSURE, TEMPERATURE SENSOR DS-M1- TF-10BAR FOR CRDI, PART NO-0 261 B18 479 1 each vijaykumarb 365
32 CENTRIFUGAL FILTER SERVICE KIT FOR DV CENTRIFUGAL FILTER SERVICE KIT FOR DV 1 each vijaykumarb 365
33 HOSE REDUCER ELBOW HOSE REDUCER ELBOW 2 each vijaykumarb 365
34 HOSE T BOLT CLAMP 138 MM ID HOSE T BOLT CLAMP 138 MM ID 4 each vijaykumarb 365
35 HOSE FROM PIPE TO TURBOCHARGER HOSE FROM PIPE TO TURBOCHARGER 2 each vijaykumarb 365
36 HOSE CLAMP HOSE CLAMP 4 each vijaykumarb 365
37 HOSE T BOLT CLAMP FOR OD 112MM HOSE T BOLT CLAMP FOR OD 112MM 2 each vijaykumarb 365
38 FUEL PIPE PRE FILTER TO MAIN FILTER 1 FUEL PIPE PRE FILTER TO MAIN FILTER 1 1 each vijaykumarb 365
39 FUEL PIPE PRE FILTER TO MAIN FILTER 2 FUEL PIPE PRE FILTER TO MAIN FILTER 2 1 each vijaykumarb 365
40 FUEL INLET PIPE, FROM TANK TO PRE-FILTER, STRAIGHT FUEL INLET PIPE, FROM TANK TO PRE-FILTER, STRAIGHT 1 each vijaykumarb 365
41 FUEL PIPE, RETURN, FOR 750 KVA FUEL PIPE, RETURN, FOR 750 KVA 3 each vijaykumarb 365
42 COPPER WASHER 18X24 COPPER WASHER 18X24 20 each vijaykumarb 365
43 HOSE FOR FUEL PUMP LEAK OFF HOSE FOR FUEL PUMP LEAK OFF 1 each vijaykumarb 365
44 FUEL PIPE, FUEL PUMP LEAK OFF RH FROM GE FUEL PIPE, FUEL PUMP LEAK OFF RH FROM GE 1 each vijaykumarb 365
45 FUEL PIPE, MAIN FILTER TO FUEL PUMP RH FROM GE FUEL PIPE, MAIN FILTER TO FUEL PUMP RH FROM GE 1 each vijaykumarb 365
46 FUEL PIPE, FUEL PUMP LEAK OFF LH FROM GE FUEL PIPE, FUEL PUMP LEAK OFF LH FROM GE 1 each vijaykumarb 365
47 FUEL PIPE, MAIN FILTER TO FUEL PUMP LH FROM GE FUEL PIPE, MAIN FILTER TO FUEL PUMP LH FROM GE 1 each vijaykumarb 365
48 FUEL INLET PIPE, FROM TANK TO PRE-FILTER, BEND FUEL INLET PIPE, FROM TANK TO PRE-FILTER, BEND 1 each vijaykumarb 365
49 FUEL PIPE RETURN FUEL PIPE RETURN 1 each vijaykumarb 365
50 COPPER WASHER 10X16 COPPER WASHER 10X16 20 each vijaykumarb 365
51 COPPER WASHER 14X18 COPPER WASHER 14X18 15 each vijaykumarb 365
52 180AH Kirloskar Green Battery 180AH Kirloskar Green Battery 1 each vijaykumarb 365
53 FUNNEL FILTER 45.4 LPM FUNNEL FILTER 45.4 LPM 1 each vijaykumarb 365

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for Kirloskar parts supply or AMC service

4

Financial statements (audited if available)

5

EMD submission document (as specified in final ATC)

6

Technical bid documents confirming OEM authorization for Kirloskar parts

7

OEM manufacturer authorization (Kirloskar) or authorized distributor confirmation

8

Any certificates demonstrating ISO/quality compliance or safety approvals relevant to automotive spares

Technical Results

S.No Seller Item Date Status
1Madurai Electro Controls   Under PMA-07-11-2025 16:21:11Qualified

Financial Results

Rank Seller Price Item
L1Madurai Electro Controls(MSE)( MSE Social Category:General )    Under PMA₹3,72,905Item Categories : AMC service visit,Kirloskar Care Premium Genuine Oil 50 Liters Can,Kirloskar Care Premium Genuine O

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HPCL Kirloskar spare parts AMC service tender in 2025?

Bidders must submit GST, PAN, and experience certificates, along with OEM Kirloskar authorization and financial statements. Ensure compliance with HPCL ATC terms, provide technical bid for 53 line items, and include EMD as specified in the final ATC. Delivery and option clause terms apply.

What documents are required for HPCL Kirloskar parts procurement in 2025?

Submit GST certificate, PAN, experience certificates in automotive spares or AMC, audited financials, EMD/ security deposit per ATC, technical bid with Kirloskar OEM authorization, and any ISO/quality certificates; upload ATC as provided by HPCL.

What are the technical specifications for Kirloskar components in this HPCL tender?

Key items include Kirloskar Care Premium Genuine Oil in 50 L and 20 L, FM100 final filter, PRE filter cartridge, V belts (2JBX58, BX 1250 AR, SPB 1250 AR), 205 L coolant barrel, air filters (primary and safety), lube oil filters, and associated hoses and clamps. OEM-compliant parts only.

When is the delivery expected under the HPCL option clause 2025 tender?

Delivery timings rely on the last date of the original Delivery Order; additional time is calculated as (increased/ original) × original period, with a minimum of 30 days; can extend per option clause up to contracted quantity.

What are the payment terms for HPCL Kirloskar parts AMC service tender 2025?

Final ATC will specify payment terms; typically includes milestone-based payments against delivery, with potential advance or post-delivery payment; verify schedule and any penalties for late payment within the ATC.

What qualifies as eligible experience for HPCL Kirloskar procurement 2025?

Eligible bidders must show prior experience supplying Kirloskar OEM spares or conducting AMC service visits; provide experience certificates, evidence of similar contracts, and evidence of financial capability to fulfill orders under the contract.

What is the scope of the quantity adjustment in HPCL tender 2025?

The Purchaser can increase or decrease quantity by up to ±25% of bid quantity during contract placement and currency; rates remain fixed; delivery extended per clause calculations with minimum 30 days.

What constitutes OEM authorization for Kirloskar parts in HPCL tender 2025?

Bidders must provide official Kirloskar OEM authorization or distributor authorization confirming the bidder’s ability to supply genuine Kirloskar parts and stand behind warranties and service terms specified in the ATC.