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Hindustan Petroleum Corporation Ltd Kirloskar Spare Parts AMC Service Tender 2025 India - IS 550 & OEM Parts

Bid Publish Date

01-Nov-2025, 4:16 pm

Bid End Date

11-Nov-2025, 5:00 pm

Value

₹3,71,713

Location

MADURAI , TAMIL NADU
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Progress

Issue01-Nov-2025, 4:16 pm
Technical11-Jul-2025, 4:21 pm
Financial
Award07-Feb-2026, 3:08 am
Explore all 4 tabs to view complete tender details

Quantity

157

Category

AMC service visit

Bid Type

Two Packet Bid

Categories 40

LAMINAR FLOW CABINETS ROLL MILL COMPRESSED AIR ELBOW GLUCOMETER BIRD AND FOWL FOOD TRANSITION METALS TEMPERATURE SENSOR COOLANT PYROMETERS WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS LUBE OIL PNEUMATIC WATER INTAKE SYSTEM PROPULSION SYSTEM VACUUM FILTERS IRRIGATION PUMPS MILITARY VEHICLE BATTERY SPORT VEHICLE PAINT FILTERS WATER COOLED ENGINE THERMOCOUPLES HOSE FITTING ENGINE SENSOR BOWL MILL TEA KETTLE FILTER RETAINERS HEATING EQUIPMENTS CENTRIFUGAL MACHINE AIR GENERATOR FUEL PUMP THERMOMETER CLAMPS CENTRIFUGAL FILTERS GEYSER TURBINE PUMPS BARREL TURBO COMPRESSORS

Tender Overview

Hindustan Petroleum Corporation Ltd invites bids for an extensive list of Kirloskar Care Premium Genuine Oil products, filters, belts, coolant, and related automotive service components, plus an AMC service visit. Estimated value is ₹371,713 with multiple catalog items (lubricants, filters, hoses, belts, battery, and safety air filters) spanning approximately 53 distinct line items. Location details are not specified, highlighting a national or centralized procurement approach. The tender emphasizes OEM-grade Kirloskar parts and compatible OEM service support, with a broad scope that includes replacement components for engines and ancillary systems. A notable feature is supplier flexibility in quantity via an option clause, enabling up to ±25% adjustments at contracted rates. The emphasis on genuine Kirloskar components and comprehensive kit coverage differentiates this tender from narrow component-only bids, signaling a full-service procurement for HPCL’s equipment ecosystem.

Technical Specifications & Requirements

  • Product categories: Kirloskar Care Premium Genuine Oil (50L, 20L), PRE/FILTER CARTRIDGES, FM100 FILTERS, V BELT series (2JBX58, BX 1250 AR, SPB 1250 AR), BELTS SET (6 BELTS), Kirloskar coolant (205 Litre barrel), AIR FILTERS (PRIMARY, SAFETY), LUBE OIL FILTER variants, WASTE cleaning, hoses, thermostats, radiator components, clamps, copper washers, battery (180Ah Kirloskar Green), funnel filter, and more.
  • Delivery scope: Bulk catalog items plus service visit for AMC; delivery quantities subject to option clause while maintaining contracted rates.
  • Standards & compliance: Explicit standards not listed; emphasis on OEM Kirloskar parts and standard engine service consumables.
  • Delivery context: Delivery period terms tied to the option clause; final delivery timing aligned with last delivery order date and extended periods per clause.
  • Service & installation: AMC service visit included; consumables and components must be compatible with Kirloskar engines and systems.
  • Valuation signals scope: Estimated value capped around ₹371,713; EMD not disclosed in data.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; bidders should verify at bid stage.
  • Delivery timeline: Delivery period linked to original order with potential extension up to the calculated duration (minimum 30 days).
  • Option clause: Up to 25% quantity increase/decrease during contract and currency; rates remain the contracted rates.
  • Payment terms: Not specified in the summary data; bidders should confirm during bid submission.
  • Documentation: OEM authorization for Kirloskar parts; GST, PAN, and financial status likely required; ATC terms uploaded by buyer.
  • Warranty/penalties: No explicit LD or warranty details available in the provided data; review Terms and Conditions document for penalties.
  • Compliance: Bidders must align with “Buyer Added Bid Specific Terms” and any ATC updates uploaded by HPCL.

Key Specifications

  • Kirloskar Care Premium Genuine Oil (50 L, 20 L)

  • Filters: PRE/FILTER CARTRIDGE, FINAL FILTER CARTRIDGE FM100

  • Drive belts: V BELT 2JBX58 (pitch 1550), V BELT BX 1250 AR, V BELT SPB 1250 AR

  • Set of 6 belts, Kirloskar coolant 205 Litre barrel

  • Air filters: PRIMARY, SAFETY; lube oil filters (BY PASS-SPIN ON, FULL FLOW-SPIN ON Kirloskar logo reversal)

  • Radiator hoses, thermostat, radiator inlet/outlet pipes for DV12e-750kVA generator set

  • Clamps: T-Bolt clamps for various diameters; copper washers for connections

  • 180Ah Kirloskar Green battery, funnel filter 45.4 LPM

  • All items scoped for AMC service visit and parts replacement; OEM-compatibility required

Terms & Conditions

  • Option to adjust quantity by ±25% with contracted pricing

  • Delivery schedule anchored to last delivery order date; extension computed by (additional/original) × original days, min 30 days

  • OEM Kirloskar authorization and compliance with HPCL terms; ATC document governs submission specifics

Important Clauses

Payment Terms

Payment terms to be specified in final ATC; verify whether up-front or milestone-based payments apply; ensure alignment with delivery milestones

Delivery Schedule

Delivery period begins from last date of original Delivery Order; extended delivery time applies per option clause with minimum 30 days

Penalties/Liquidated Damages

Lesser of contract or statutory penalties to be applied for late delivery; details await ATC confirmation

Bidder Eligibility

  • Authorized distributor or OEM authorization for Kirloskar spare parts

  • Minimum experience in supplying automotive spares or AMC service for similar equipment

  • Financial capacity to cover standard bid value and performance security as per ATC

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

AMC service visit , Kirloskar Care Premium Genuine Oil 50 Liters Can , Kirloskar Care Premium Genuine Oil 20 Liters Can , PRE FILTER CARTRIDGE , FINAL FILTER CARTRIDGE FM100 , V BELT 2JBX58 PITCH LENGTH 1550 , V BELT BX 1250 AR , V BELT, SPB 1250 AR, SET OF 6 BELTS , Kirloskar Care Genuine Coolant Premix 205 Ltrs Barrel , AIR FILTER PRIMARY , AIR FILTER SAFETY , LUBE OIL FILTER , LUBE OIL FILTER- BY PASS-SPIN ON , LUBE OIL FILTER- FULL FLOW- SPIN ON KIRLOSKAR LOGO REVERSAL , CLEANING WASTE , HOSE BETWEEN PIPE,THERMOSTAT , RADIATOR OUTLET HOSE FOR DV12e-750kVA , JUPITER T -BOLT CLAMP S-F 83MM O.D , T- BOLT CLAMP, 90 MM , HOSE,RADIATOR TO SUCTION PIPE , AIR CLEANER PRIMARY ELEMENT , AIR CLEANER SAFETY ELEMENT , RADIATOR INLET PIPE FOR DV12e- 750kVA , RADIATOR OUTLET PIPE FOR DV12e- 750kVA , RAD CAC HOSE , VENT PIPE FOR RADIATOR-750 KVA , HOSE T BOLT CLAMP FOR OD 137MM , T BOLT V BAND CLAMPS ,108 DIA , V BAND CLAMP , PRESSURE, TEMPERATURE SENSOR DS-M1- TF-10BAR FOR CRDI, PART NO-0 261 B18 479 , CENTRIFUGAL FILTER SERVICE KIT FOR DV , HOSE REDUCER ELBOW , HOSE T BOLT CLAMP 138 MM ID , HOSE FROM PIPE TO TURBOCHARGER , HOSE CLAMP , HOSE T BOLT CLAMP FOR OD 112MM , FUEL PIPE PRE FILTER TO MAIN FILTER 1 , FUEL PIPE PRE FILTER TO MAIN FILTER 2 , FUEL INLET PIPE, FROM TANK TO PRE-FILTER, STRAIGHT , FUEL PIPE, RETURN, FOR 750 KVA , COPPER WASHER 18X24 , HOSE FOR FUEL PUMP LEAK OFF , FUEL PIPE, FUEL PUMP LEAK OFF RH FROM GE , FUEL PIPE, MAIN FILTER TO FUEL PUMP RH FROM GE , FUEL PIPE, FUEL PUMP LEAK OFF LH FROM GE , FUEL PIPE, MAIN FILTER TO FUEL PUMP LH FROM GE , FUEL INLET PIPE, FROM TANK TO PRE-FILTER, BEND , FUEL PIPE RETURN , COPPER WASHER 10X16 , COPPER WASHER 14X18 , 180AH Kirloskar Green Battery , FUNNEL FILTER 45.4 LPM

Authority Records

MINISTRY OF PETROLEUM AND NATURAL GASHINDUSTAN PETROLEUM CORPORATION LTD

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Documents 5

GeM-Bidding-8538951.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Bill of Quantities (BOQ) 53 Items Sign in for GEM prices

#1

AMC service visit

AMC service visit

12 each Delivery: 365 days
#2

Kirloskar Care Premium Genuine Oil 50 Liters Can

Kirloskar Care Premium Genuine Oil 50 Liters Can

2 each Delivery: 365 days
#3

Kirloskar Care Premium Genuine Oil 20 Liters Can

Kirloskar Care Premium Genuine Oil 20 Liters Can

2 each Delivery: 365 days
#4

PRE FILTER CARTRIDGE

PRE FILTER CARTRIDGE

4 each Delivery: 365 days
#5

FINAL FILTER CARTRIDGE FM100

FINAL FILTER CARTRIDGE FM100

4 each Delivery: 365 days
#6

V BELT 2JBX58 PITCH LENGTH 1550

V BELT 2JBX58 PITCH LENGTH 1550

2 each Delivery: 365 days
#7

V BELT BX 1250 AR

V BELT BX 1250 AR

1 each Delivery: 365 days
#8

V BELT, SPB 1250 AR, SET OF 6 BELTS

V BELT, SPB 1250 AR, SET OF 6 BELTS

1 each Delivery: 365 days
#9

Kirloskar Care Genuine Coolant Premix 205 Ltrs Barrel

Kirloskar Care Genuine Coolant Premix 205 Ltrs Barrel

1 each Delivery: 365 days
#10

AIR FILTER PRIMARY

AIR FILTER PRIMARY

2 each Delivery: 365 days
#11

AIR FILTER SAFETY

AIR FILTER SAFETY

2 each Delivery: 365 days
#12

LUBE OIL FILTER

LUBE OIL FILTER

2 each Delivery: 365 days
#13

LUBE OIL FILTER

LUBE OIL FILTER

2 each Delivery: 365 days
#14

LUBE OIL FILTER- BY PASS-SPIN ON

LUBE OIL FILTER- BY PASS-SPIN ON

1 each Delivery: 365 days
#15

LUBE OIL FILTER- FULL FLOW-SPIN ON KIRLOSKAR LOGO REVERSAL

LUBE OIL FILTER- FULL FLOW-SPIN ON KIRLOSKAR LOGO REVERSAL

1 each Delivery: 365 days
#16

CLEANING WASTE

CLEANING WASTE

4 each Delivery: 365 days
#17

HOSE BETWEEN PIPE,THERMOSTAT

HOSE BETWEEN PIPE,THERMOSTAT

1 each Delivery: 365 days
#18

RADIATOR OUTLET HOSE FOR DV12e-750kVA

RADIATOR OUTLET HOSE FOR DV12e-750kVA

1 each Delivery: 365 days
#19

JUPITER T -BOLT CLAMP S-F 83MM O.D

JUPITER T -BOLT CLAMP S-F 83MM O.D

1 each Delivery: 365 days
#20

T- BOLT CLAMP, 90 MM

T- BOLT CLAMP, 90 MM

5 each Delivery: 365 days
#21

HOSE,RADIATOR TO SUCTION PIPE

HOSE,RADIATOR TO SUCTION PIPE

1 each Delivery: 365 days
#22

AIR CLEANER PRIMARY ELEMENT

AIR CLEANER PRIMARY ELEMENT

2 each Delivery: 365 days
#23

AIR CLEANER SAFETY ELEMENT

AIR CLEANER SAFETY ELEMENT

2 each Delivery: 365 days
#24

RADIATOR INLET PIPE FOR DV12e- 750kVA

RADIATOR INLET PIPE FOR DV12e- 750kVA

1 each Delivery: 365 days
#25

RADIATOR OUTLET PIPE FOR DV12e-750kVA

RADIATOR OUTLET PIPE FOR DV12e-750kVA

1 each Delivery: 365 days
#26

RAD CAC HOSE

RAD CAC HOSE

2 each Delivery: 365 days
#27

VENT PIPE FOR RADIATOR-750 KVA

VENT PIPE FOR RADIATOR-750 KVA

1 each Delivery: 365 days
#28

HOSE T BOLT CLAMP FOR OD 137MM

HOSE T BOLT CLAMP FOR OD 137MM

8 each Delivery: 365 days
#29

T BOLT V BAND CLAMPS ,108 DIA

T BOLT V BAND CLAMPS ,108 DIA

1 each Delivery: 365 days
#30

V BAND CLAMP

V BAND CLAMP

1 each Delivery: 365 days
#31

PRESSURE, TEMPERATURE SENSOR DS-M1- TF-10BAR FOR CRDI, PART NO-0 261 B18 479

PRESSURE, TEMPERATURE SENSOR DS-M1- TF-10BAR FOR CRDI, PART NO-0 261 B18 479

1 each Delivery: 365 days
#32

CENTRIFUGAL FILTER SERVICE KIT FOR DV

CENTRIFUGAL FILTER SERVICE KIT FOR DV

1 each Delivery: 365 days
#33

HOSE REDUCER ELBOW

HOSE REDUCER ELBOW

2 each Delivery: 365 days
#34

HOSE T BOLT CLAMP 138 MM ID

HOSE T BOLT CLAMP 138 MM ID

4 each Delivery: 365 days
#35

HOSE FROM PIPE TO TURBOCHARGER

HOSE FROM PIPE TO TURBOCHARGER

2 each Delivery: 365 days
#36

HOSE CLAMP

HOSE CLAMP

4 each Delivery: 365 days
#37

HOSE T BOLT CLAMP FOR OD 112MM

HOSE T BOLT CLAMP FOR OD 112MM

2 each Delivery: 365 days
#38

FUEL PIPE PRE FILTER TO MAIN FILTER 1

FUEL PIPE PRE FILTER TO MAIN FILTER 1

1 each Delivery: 365 days
#39

FUEL PIPE PRE FILTER TO MAIN FILTER 2

FUEL PIPE PRE FILTER TO MAIN FILTER 2

1 each Delivery: 365 days
#40

FUEL INLET PIPE, FROM TANK TO PRE-FILTER, STRAIGHT

FUEL INLET PIPE, FROM TANK TO PRE-FILTER, STRAIGHT

1 each Delivery: 365 days
#41

FUEL PIPE, RETURN, FOR 750 KVA

FUEL PIPE, RETURN, FOR 750 KVA

3 each Delivery: 365 days
#42

COPPER WASHER 18X24

COPPER WASHER 18X24

20 each Delivery: 365 days
#43

HOSE FOR FUEL PUMP LEAK OFF

HOSE FOR FUEL PUMP LEAK OFF

1 each Delivery: 365 days
#44

FUEL PIPE, FUEL PUMP LEAK OFF RH FROM GE

FUEL PIPE, FUEL PUMP LEAK OFF RH FROM GE

1 each Delivery: 365 days
#45

FUEL PIPE, MAIN FILTER TO FUEL PUMP RH FROM GE

FUEL PIPE, MAIN FILTER TO FUEL PUMP RH FROM GE

1 each Delivery: 365 days
#46

FUEL PIPE, FUEL PUMP LEAK OFF LH FROM GE

FUEL PIPE, FUEL PUMP LEAK OFF LH FROM GE

1 each Delivery: 365 days
#47

FUEL PIPE, MAIN FILTER TO FUEL PUMP LH FROM GE

FUEL PIPE, MAIN FILTER TO FUEL PUMP LH FROM GE

1 each Delivery: 365 days
#48

FUEL INLET PIPE, FROM TANK TO PRE-FILTER, BEND

FUEL INLET PIPE, FROM TANK TO PRE-FILTER, BEND

1 each Delivery: 365 days
#49

FUEL PIPE RETURN

FUEL PIPE RETURN

1 each Delivery: 365 days
#50

COPPER WASHER 10X16

COPPER WASHER 10X16

20 each Delivery: 365 days
#51

COPPER WASHER 14X18

COPPER WASHER 14X18

15 each Delivery: 365 days
#52

180AH Kirloskar Green Battery

180AH Kirloskar Green Battery

1 each Delivery: 365 days
#53

FUNNEL FILTER 45.4 LPM

FUNNEL FILTER 45.4 LPM

1 each Delivery: 365 days

Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for Kirloskar parts supply or AMC service

4

Financial statements (audited if available)

5

EMD submission document (as specified in final ATC)

6

Technical bid documents confirming OEM authorization for Kirloskar parts

7

OEM manufacturer authorization (Kirloskar) or authorized distributor confirmation

8

Any certificates demonstrating ISO/quality compliance or safety approvals relevant to automotive spares

Technical Results

S.No Seller Item Date Status
1
Madurai Electro Controls   Under PMA
-07-11-2025 16:21:11

Financial Results

Rank Seller Price Item
L1
Madurai Electro Controls(MSE)( MSE Social Category:General )    Under PMA
Item Categories : AMC service visit,Kirloskar Care Premium Genuine Oil 50 Liters Can,Kirloskar Care Premium Genuine O

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about TAMIL NADU tender market

How to bid for HPCL Kirloskar spare parts AMC service tender in 2025?

Bidders must submit GST, PAN, and experience certificates, along with OEM Kirloskar authorization and financial statements. Ensure compliance with HPCL ATC terms, provide technical bid for 53 line items, and include EMD as specified in the final ATC. Delivery and option clause terms apply.

What documents are required for HPCL Kirloskar parts procurement in 2025?

Submit GST certificate, PAN, experience certificates in automotive spares or AMC, audited financials, EMD/ security deposit per ATC, technical bid with Kirloskar OEM authorization, and any ISO/quality certificates; upload ATC as provided by HPCL.

What are the technical specifications for Kirloskar components in this HPCL tender?

Key items include Kirloskar Care Premium Genuine Oil in 50 L and 20 L, FM100 final filter, PRE filter cartridge, V belts (2JBX58, BX 1250 AR, SPB 1250 AR), 205 L coolant barrel, air filters (primary and safety), lube oil filters, and associated hoses and clamps. OEM-compliant parts only.

When is the delivery expected under the HPCL option clause 2025 tender?

Delivery timings rely on the last date of the original Delivery Order; additional time is calculated as (increased/ original) × original period, with a minimum of 30 days; can extend per option clause up to contracted quantity.

What are the payment terms for HPCL Kirloskar parts AMC service tender 2025?

Final ATC will specify payment terms; typically includes milestone-based payments against delivery, with potential advance or post-delivery payment; verify schedule and any penalties for late payment within the ATC.

What qualifies as eligible experience for HPCL Kirloskar procurement 2025?

Eligible bidders must show prior experience supplying Kirloskar OEM spares or conducting AMC service visits; provide experience certificates, evidence of similar contracts, and evidence of financial capability to fulfill orders under the contract.

What is the scope of the quantity adjustment in HPCL tender 2025?

The Purchaser can increase or decrease quantity by up to ±25% of bid quantity during contract placement and currency; rates remain fixed; delivery extended per clause calculations with minimum 30 days.

What constitutes OEM authorization for Kirloskar parts in HPCL tender 2025?

Bidders must provide official Kirloskar OEM authorization or distributor authorization confirming the bidder’s ability to supply genuine Kirloskar parts and stand behind warranties and service terms specified in the ATC.

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