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Indian Army Procurement Tender for Automotive & Related Spare Parts in Gaya Bihar 2025 - ISO/IS 550 Compliant, 1 Year Warranty

Bid Publish Date

21-Oct-2025, 1:09 pm

Bid End Date

06-Nov-2025, 10:00 am

EMD

₹3,028

Location

GAYA , BIHAR

Progress

RA
Issue21-Oct-2025, 1:09 pm
Reverse Auction07-Nov-2025, 7:00 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

2255

Key Highlights

  • • Brand/OEM expectations: OEM warranty certificates required at delivery
  • • Technical standards: 1-year warranty window, installation/commissioning included
  • • Special clause: option to increase/decrease quantity up to 25% during and after contract
  • • Eligibility: India-based after-sales service network and regional service centers
  • • Delivery: extended windows possible via option clause with minimum 30 days
  • • Scope: 144 items listed in BOQ with varied automotive/spare parts

Categories 59

ALL TERRAIN CRANES DOORS FITMENT CABIN ARMS PVC CABLE GLUCOMETER SWITCHES AND RELAY ARCHERY BOWS ISDN RING PNEUMATIC BOLTS WHEEL BEARING AIR CYLINDERS TUBE CONTROL WIRE SENSOR BACK PLATE BUS CABLE SPROCKET STABILIZER WATER SUPPLY MATERIAL WIRE PRESS FUEL PUMP PIN BUSH COUPLING HARDWARE AND FASTENERS WORM GEAR BORING MACHINE COUNTER FLUORESCENT LAMP BRAKE FUEL FILTERS CABLE COOLANT INSTRUMENTATION CABLE FLAP FIRE BREATHING APPARATUS STARTER SUBMERSIBLE PUMP ENGINE PARTS MILITARY VEHICLE BATTERY VALVE PARTS AND ACCESSORIES PANEL ENGINE CONTROL CABLE LIFTING MACHINE UPVC PIPE CABLE SUPPLY BAR WIRE ROPE BRACKET BUSH SHOE ACCESSORIES ELECTRICAL BOARD SEAT VALVE LIFTING CRANE

Tender Overview

The Indian Army, Department Of Military Affairs, invites bids for a broad procurement package covering automotive spares and related components in GAYA, BIHAR. Estimated value is not disclosed; however, the tender includes an EMD of ₹3,028 and a potential quantity variation of up to 25% beyond the initial bid quantity. The scope references numerous cataloged items (Item 1–144) with diverse product categories, including engine components, fasteners, and safety/civilian-vehicle related parts. The contract emphasizes OEM warranty and a robust after-sales network within India. The delivery schedule is flexible to options exercised, with minimum delivery windows and a requirement for complete service support. The tender highlights buyer-driven quantity adjustments and extended delivery periods, alongside a mandatory installation/commissioning phase if scope includes it. This is a high-diversity, multi-item supply arrangement under an Indian Army framework, intended to ensure uninterrupted availability of critical components at consignee locations.

Technical Specifications & Requirements

  • No explicit product specifications are provided in the public data. The BOQ contains 144 items without detailed quantities or unit measures.
  • Key contract terms call for a 1-year warranty from final acceptance or after installation/commissioning, whichever is applicable. OEM warranty certificates are mandatory at delivery. Service coverage must include installation, commissioning, training, troubleshooting, and maintenance within INDIA, with documented service centers near consignee locations.
  • The terms permit a quantity adjustment up to 25% during procurement and during the contract period, with delivery periods calculated per the option clause. No standard codes or performance metrics are listed in the data.

Terms, Conditions & Eligibility

  • EMD: ₹3,028.
  • Warranty: 1 year from final acceptance or after commissioning, as applicable; OEM warranty certificates required at delivery.
  • Additional delivery time can be granted using the option clause, subject to a minimum of 30 days.
  • The seller must maintain a nationwide India-based Installation, Commissioning, Training, Troubleshooting and Maintenance service network and provide details of nearby service centers with the bid.
  • Bidder must comply with all Buyer Added Terms and Conditions, including quantity variation and delivery timelines.

Key Specifications

  • EMD amount: ₹3,028

  • Warranty: 1 year from final acceptance or after installation/commissioning

  • Delivery terms: option to increase/decrease quantity up to 25% at contract rate

  • Service network: India-based installation, commissioning, training & maintenance

  • BOQ: 144 items with no explicit individual item specs provided

Terms & Conditions

  • Option clause allows ±25% quantity changes during and after contract

  • OEM warranty certificates mandatory at delivery

  • Delivery timelines extendable under option clause with minimum 30 days

Important Clauses

Payment Terms

Not disclosed in provided data; require bidder clarification on payment milestones and verification procedures.

Delivery Schedule

Delivery period may be extended by option clause; minimum extension mechanics defined as (increased quantity / original quantity) × original delivery period, with a floor of 30 days.

Penalties/Liquidated Damages

Details not specified; bidder should anticipate standard contract LD provisions in government procurement.

Bidder Eligibility

  • Independent entity with proven experience in automotive/spare parts procurement

  • Demonstrated nationwide service capability within INDIA

  • Financial stability evidenced by recent financial statements

Documents 4

GeM-Bidding-8465517.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Bill of Quantities (BOQ) 144 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 210143 Front Fork Plain 5 number buyer@aancgaya 45
2 127223 Chock And Throttle Cable 6 number buyer@aancgaya 45
3 210263 Shock Absorber Front 10 number buyer@aancgaya 45
4 210453 Battery 12v26Ah 4 number buyer@aancgaya 45
5 101127 Engine Supporting Plate 6 number buyer@aancgaya 45
6 841201 Hex Screw M8x70 50 number buyer@aancgaya 45
7 VH08054 Engine Mounting Nut & Bolts 20 number buyer@aancgaya 45
8 159071 Alu Rectangular Plate(Thr Assy) 6 number buyer@aancgaya 45
9 241430 Hex Screw M8x12 50 number buyer@aancgaya 45
10 113165 Tension Leg Fittings 10 number buyer@aancgaya 45
11 126221 Trim Cable Set 3 number buyer@aancgaya 45
12 114166 Compression Leg Fitting 5 number buyer@aancgaya 45
13 AB25 Safty Ring Medium 50 number buyer@aancgaya 45
14 118158 Elevator Control Fitting 10 number buyer@aancgaya 45
15 209134 Fork Mobile Part 6 number buyer@aancgaya 45
16 208144 Fork Fixed Part 5 number buyer@aancgaya 45
17 223065 Fuse ledge Rib Bottom 8 number buyer@aancgaya 45
18 107045 Elevator Control Tube 3 number buyer@aancgaya 45
19 210084 Fork Swivel Arms(L & R) 10 number buyer@aancgaya 45
20 241932 Allen Screw M6x20din 912 50 number buyer@aancgaya 45
21 158187 Compression Leg Holder 10 number buyer@aancgaya 45
22 10119A Bracket Mini Hinges 20 number buyer@aancgaya 45
23 10119B Hinges 20 number buyer@aancgaya 45
24 231122 Plate Elevator Control 10 number buyer@aancgaya 45
25 145026 Sub Fin Leading Edge 3 number buyer@aancgaya 45
26 132121 L Plate Rudder Control 10 number buyer@aancgaya 45
27 132121 R Plate Rudder Control 10 number buyer@aancgaya 45
28 234 Control Cable Set 2 number buyer@aancgaya 45
29 158091 Fork Connecting Rod 10 number buyer@aancgaya 45
30 241030 Tail Supporting Tube 4 number buyer@aancgaya 45
31 201007 Engine Frame Assy 6 number buyer@aancgaya 45
32 204214 Cable a wing 4 number buyer@aancgaya 45
33 204215 Cable b wing 4 number buyer@aancgaya 45
34 202006 Keel Full Assy (Rotax 582) 3 number buyer@aancgaya 45
35 130999 Break Plate 10 number buyer@aancgaya 45
36 111112-R Tang 6 Wing Strut 10 number buyer@aancgaya 45
37 111111-R Tang 8 Wing Strut 8 number buyer@aancgaya 45
38 102103 Bracket Trailing Edge 10 number buyer@aancgaya 45
39 111112 L Tang B Wing 10 number buyer@aancgaya 45
40 111111 R Tang 10 number buyer@aancgaya 45
41 Shackles Shackles 6 number buyer@aancgaya 45
42 Turn Buckles Turn Buckles 20 number buyer@aancgaya 45
43 102167 Bracket Stabilizer Front 20 number buyer@aancgaya 45
44 119106 Stabilizer Bracket Rear 20 number buyer@aancgaya 45
45 Nico Press Nico Press 20 number buyer@aancgaya 45
46 841820 Allen Screw M10x45 50 number buyer@aancgaya 45
47 840880 Allen Screw 6x30 50 number buyer@aancgaya 45
48 236 Sail Cloth X- Air F 2 number buyer@aancgaya 45
49 156191 Panel Board 4 number buyer@aancgaya 45
50 155190 Dash Board 5 number buyer@aancgaya 45
51 XPKITVIS Nut & Bolt Set 1 number buyer@aancgaya 45
52 111401 Nylon Step Bush 6 number buyer@aancgaya 45
53 234226 Friction Free Aileron Cable/Cabin 3 number buyer@aancgaya 45
54 102094 Spacer Te Plates 6 number buyer@aancgaya 45
55 845310 Lock Washer Vhz 8 100 number buyer@aancgaya 45
56 Plug Dia 25mm Plug Dia 25mm 10 number buyer@aancgaya 45
57 251 Seat 2 number buyer@aancgaya 45
58 Tyre 3.50 -8 4 ply With Tube Tyre 3.50 -8 4 ply With Tube 5 number buyer@aancgaya 45
59 101181-A Eng Mounting Rubber (M and F) 40 number buyer@aancgaya 45
60 RM0832 Engine Mounting Washer 50 number buyer@aancgaya 45
61 117082 Bush Trim Handle 10 number buyer@aancgaya 45
62 111401 Nylon Bush 10 number buyer@aancgaya 45
63 PM80 Pully Wire rope dia 80 10 number buyer@aancgaya 45
64 C04250 Saddle 50 M6 Nut 10 number buyer@aancgaya 45
65 C02325 Saddle Small 10 number buyer@aancgaya 45
66 Rotax 992 Solonied Switch 10 number buyer@aancgaya 45
67 120178 Batten Tip 100 number buyer@aancgaya 45
68 120179 Batten End 100 number buyer@aancgaya 45
69 Fuel Filter Fuel Filter 10 number buyer@aancgaya 45
70 Break Cable Inner Break Cable Inner 10 number buyer@aancgaya 45
71 Engine Mounting Frame X Air Engine Mounting Frame X Air 2 number buyer@aancgaya 45
72 114 Compression Leg L & R 4 number buyer@aancgaya 45
73 Starter Bush Button Starter Bush Button 20 number buyer@aancgaya 45
74 Ignition Key Ignition Key 10 number buyer@aancgaya 45
75 104171 Bush Aileron Hinge 4 number buyer@aancgaya 45
76 113133 Tang Aerofoil Tension Leg 10 number buyer@aancgaya 45
77 104129 Hinges Square Aileron 4 number buyer@aancgaya 45
78 Seat Harness Seat Harness 6 number buyer@aancgaya 45
79 104113 Tang Counter Strut Top 6 number buyer@aancgaya 45
80 103168 Fitting Leading Edge Tip 5 number buyer@aancgaya 45
81 103113 Tang Counter Strut Top 6 number buyer@aancgaya 45
82 103101 Bracket 2 Compression Bar 10 number buyer@aancgaya 45
83 103100 Bracket 1 Compression Bar 6 number buyer@aancgaya 45
84 103111 R Tang 8 Wing Strut 6 number buyer@aancgaya 45
85 104112 L Tang 6 Wing Strut 6 number buyer@aancgaya 45
86 105161 Fitting Wing Strut Af 8 number buyer@aancgaya 45
87 105132 Tang Jurry Strut Bottom 6 number buyer@aancgaya 45
88 106132 Tang Jurry Strut Bottom 6 number buyer@aancgaya 45
89 101123 Tang 10 number buyer@aancgaya 45
90 252210 Supporting Cable (Top) 10 number buyer@aancgaya 45
91 252211 Supporting Cable (Bottom) 8 number buyer@aancgaya 45
92 108156 Bush B,Fork Support 6 number buyer@aancgaya 45
93 108155 Bush A Fork Support 6 number buyer@aancgaya 45
94 109157 Bush C Fork Support 6 number buyer@aancgaya 45
95 110197 Spacer 6 number buyer@aancgaya 45
96 110260 Nose Wheel Bolt 6 number buyer@aancgaya 45
97 EC12F Nut 3 number buyer@aancgaya 45
98 223009 Fuseledge Plate 20 number buyer@aancgaya 45
99 223010 Fuseledge Plate 20 number buyer@aancgaya 45
100 129259 Wheel Bearing Nose 6 number buyer@aancgaya 45
101 VC05047 Bolt 6 number buyer@aancgaya 45
102 197006 L Cabin Top Rear Fitting For Door 10 number buyer@aancgaya 45
103 197006 R Cabin Top Rear Fitting For Door 10 number buyer@aancgaya 45
104 AX06018 Pin 10 number buyer@aancgaya 45
105 223065B1 Fuse ledge Ribs Bottom (Pair) 4 number buyer@aancgaya 45
106 223065 Fuse ledge Ribs,Cross 4 number buyer@aancgaya 45
107 223065S1 Fuse ledge Ribs Sides (Pair) 4 number buyer@aancgaya 45
108 133235 Straps Sail Tension 10 number buyer@aancgaya 45
109 128222 Break Cable Assy 20 number buyer@aancgaya 45
110 Pitot Head Pressure Pitot Head Pressure 10 number buyer@aancgaya 45
111 Toggle Switch Toggle Switch 10 number buyer@aancgaya 45
112 101001 Fuel Pump Mounting Plate 10 number buyer@aancgaya 45
113 158188 Spacer (Compression Leg Holder) 8 number buyer@aancgaya 45
114 RN0620 M6 Larger Washer 50 number buyer@aancgaya 45
115 160139 Bearing Attachment Plate 20 number buyer@aancgaya 45
116 230000 Wheel Ream Rear 4 number buyer@aancgaya 45
117 VH08040 Bolt M8 40 50 number buyer@aancgaya 45
118 10123 Plate Assamble 10 number buyer@aancgaya 45
119 263 Flap Completed R and L 4 number buyer@aancgaya 45
120 VH06035 Bolt M 6 35 20 number buyer@aancgaya 45
121 223 Fuselage 2 number buyer@aancgaya 45
122 VH08134 Hex M8 134 50 number buyer@aancgaya 45
123 206054 L Wing Struts Front 2 number buyer@aancgaya 45
124 206054 R Wing Struts Rear 2 number buyer@aancgaya 45
125 VH06025 Bolt M 6 25 Full Threds 10 number buyer@aancgaya 45
126 222 Aileron Assambly without sail 3 number buyer@aancgaya 45
127 232 Rudder Assy 2 number buyer@aancgaya 45
128 113146 Washer For Wheel 10 number buyer@aancgaya 45
129 Rear Wheel Assy Rear Wheel Assy 4 number buyer@aancgaya 45
130 281 Fuel Tank X Air F80 Ltr 1 number buyer@aancgaya 45
131 355251 Brake Cable Stopper 20 number buyer@aancgaya 45
132 Coolant Temp Sensor Coolant Temp Sensor 10 number buyer@aancgaya 45
133 203 R Wing leading edge R 3 number buyer@aancgaya 45
134 104 L and R Wing trailing edge L and R 3 number buyer@aancgaya 45
135 203 L Wing leading edge L 3 number buyer@aancgaya 45
136 RM0612 MX6 washer 100 number buyer@aancgaya 45
137 RN08 MX8 Washer 100 number buyer@aancgaya 45
138 RN10 MX10 Washer 100 number buyer@aancgaya 45
139 RN1224 MX12 Washer 100 number buyer@aancgaya 45
140 109135 Spacer 10 number buyer@aancgaya 45
141 VH08064 Bolt 10 number buyer@aancgaya 45
142 Wind shield sheet 1.5mm Wind shield sheet 1.5mm 10 number buyer@aancgaya 45
143 XAF 124A DUC Carbon Prop with hub Rotax 582 1 number buyer@aancgaya 45
144 XAF 18A Cock Pit Pod 2 number buyer@aancgaya 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar automotive/spare parts supply

4

Financial statements / balance sheet

5

EMD submission receipt / bank guarantee

6

OEM authorization letter (if bidding on behalf of OEM)

7

Technical compliance certificates (OEM-specific)

8

Installation, Commissioning & Maintenance service details

Reverse Auction Schedule

Completed

Start

07-Nov-2025, 7:00 pm

End

08-Nov-2025, 8:00 pm

Duration: 25 hours

Reverse Auction Document

✅ RA concluded. Check financial results for final rankings.

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for Indian Army automotive spare parts tender in Gaya?

Submit the required documents (GST, PAN, financials, OEM authorizations) and EMD ₹3,028. Ensure OEM warranty certificates accompany delivery. Comply with the option clause allowing up to 25% quantity changes and provide installation/maintenance service details for nationwide India support.

What documents are required for this procurement in Bihar 2025?

Prepare GST registration, PAN card, experience certificates, financial statements, EMD proof, OEM authorization (if applicable), technical compliance certificates, and installation/commissioning/maintenance details. Include service center locations near consignee destinations.

What is the warranty period for delivered items in this tender?

The warranty is 1 year from final acceptance or after completion of installation/commissioning, with OEM warranty certificates to be provided at the time of delivery.

How does the 25% quantity variation clause work?

The purchaser may increase or decrease the quantity by up to 25% of the bid quantity at contract signing and during the currency of the contract, with delivery windows adjusted using the defined formula and a minimum 30-day extension.

What are the delivery terms and timelines for this procurement?

Delivery periods are flexible via the option clause, calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days. The seller must ensure timely installation and maintenance support in INDIA.

Which service network must be demonstrated for after-sales support?

Bidders must show a well-established Installation, Commissioning, Training, Troubleshooting, and Maintenance service group within INDIA, with details of nearby service centers uploaded with the bid.

What is the estimated value and EMD for this bidding opportunity?

The EMD amount is ₹3,028. The estimated contract value is not disclosed publicly; bidders should prepare for a high-diversity 144-item BOQ spanning automotive parts and related components.

What is needed to meet eligibility criteria for this Army tender?

Proven experience in automotive/spare parts supply, financial stability, and ability to comply with OEM warranty requirements. Prepare OEM authorizations if bidding on behalf of a supplier and demonstrate nationwide post-sale service capability within INDIA.