Western Railway A4 & Legal Size Multifunction Printer Tender India 2026 ISO/IEC 24734
Progress
Key Highlights
- • Authorized dealer requirement with bid-specific authorization for participation
- • Delivery quantity flexibility: ±25% during contract execution
- • Inspection modalities: Pre-dispatch (seller) or Post-receipt (consignee) with potential RITES involvement
- • On-site warranty plus option for Extended Warranty beyond standard term
- • ISO/IEC 24734 related performance expectations for A4 MFP speeds
- • Duplex printing/copying capability and scanning/ADF specifications likely required
Tender Overview
Western Railway invites bids for an A4 and Legal Size Multifunction Printer (MFP), with delivery terms aligned to the contract’s option clause and inspection by recognized agencies. The tender estimates a value of ₹533,400.00 and focuses on MFP devices capable of duplex printing, scanning, and network connectivity, with on-site warranty and possible extended warranty options. The procurement emphasizes authorized dealer participation and pre-dispatch/post-receipt inspection by designated bodies, ensuring quality and compliance with railway requirements. This opportunity targets suppliers with robust service capabilities and formal authorizations, seeking to secure a government procurement contract in India.
Technical Specifications & Requirements
- Printing technology type and printing performance metrics aligned to ISO/IEC 24734 for A4 monochrome and color; laser/LED vs. inkjet distinctions noted.
- Auto duplexing (2-sided) printing/copying capability.
- Maximum scan area and Original Document Feeder Type for scanning/copying.
- Number of main paper trays and Connectivity options (e.g., network interfaces).
- On-site warranty period and potential for Extended Warranty beyond standard terms.
- Compliance with general product information terms, with a focus on reliable color/monochrome output and duplex functionality.
Terms, Conditions & Eligibility
- Option clause permits +/- 25% quantity variation during contract execution with proportional delivery adjustments.
- Inspection by agencies: Pre-dispatch inspection at seller premises or post-receipt inspection at consignee site; RITES can be engaged.
- Bidder authorization: Authorized dealer must submit bid-specific authorization; offers from unauthorized dealers will be rejected.
- Other terms emphasize compliance, delivery timelines, and acceptance criteria as per buyer terms.
Key Specifications
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Product category: A4 and Legal Size Multifunction Printer (MFP)
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Printing performance: ISO/IEC 24734 speeds (A4, monochrome/color; laser/LED vs inkjet specifics)
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Duplex capability: Auto duplex printing and copying
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Scanning: Maximum scan area and Document Feeder Type (ADF/flatbed) for scanning
-
Paper handling: Number of main paper trays and paper handling capacity
-
Connectivity: Network connectivity options (Ethernet/Wi-Fi)
-
Warranty: On-site warranty period with option for extended warranty
Terms & Conditions
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EMD status: Not explicitly provided in data; bidders should confirm exact EMD requirements in ATC
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Delivery terms: Option to adjust quantity by ±25% with corresponding delivery schedule
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Inspection: Pre-dispatch or post-receipt inspections; RITES may be engaged for pre-dispatch
-
Bidder eligibility: Authorized dealers must provide bid-specific authorization
Important Clauses
Payment Terms
Not explicitly stated in data; confirm terms in ATC and supplier quotation; payment often linked to delivery acceptance
Delivery Schedule
Delivery period linked to original/extended delivery periods; additional time proportionate to quantity variation with a minimum 30 days
Penalties/Liquidated Damages
Not specified; verify in ATC and contract for LDs or penalties on late delivery or non-compliance
Bidder Eligibility
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Authorized dealer with bid-specific authorization for Western Railway procurement
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Experience in supplying A4 and Legal Size MFPs with duplex, scanning, and connectivity features
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Demonstrated ability to meet on-site warranty and potential extended warranty requirements
Tender Data
Bid Details
Quantity
28
Bid Type
Single Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
A4 and Legal Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Rajkot
Delivery Pincodes
360001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rampalli Venkata Vara Prasadrao | 360001,Electric Department, DRM Office- Rajkot, Pin Code- 360001 | Rajkot | Gujarat | 360001 | 28 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9808674.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar MFP supplies
Financial statements (as required by terms)
EMD documents (if applicable per tender terms)
Technical bid documents demonstrating compliance with MFP specifications
OEM authorization or bid-specific authorization for authorized dealers
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 5 to 9, 10 to 14, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Maximum Scan Area (Platen/ADF) | A4, A4 and Legal Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4 Or higher |
| Connectivity and Reliability | Connectivity | USB Port |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Western Railway A4 MFP tender in India 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD documents along with a technical bid. Ensure OEM authorization or bid-specific dealer authorization, and demonstrate ISO/IEC 24734 compliant performance, duplex capability, and scanning specs. Delivery terms align with option clause and inspection by RITES if applicable.
What documents are required for MFP tender submission in Western Railway
Key documents include GST certificate, PAN card, experience certificates for similar MFPs, financial statements, EMD documentation, OEM authorization or dealer authorization, and technical bid detailing duplex, connectivity, paper trays, and warranty terms.
What are the technical specifications for A4 MFP in this tender
Specifications focus on printing throughput per ISO/IEC 24734, auto duplexing, scanning with ADF, maximum scan area, number of main paper trays, network connectivity, and on-site warranty with possible extended warranty; ensure laser/LED or inkjet category as per vendor capabilities.
When is the delivery period and option clause for quantity changes
Delivery can be adjusted by ±25% of bid quantity under the option clause; additional time is calculated as (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What are the inspection requirements for Western Railway printer tender
Inspection may be pre-dispatch at seller premises or post-receipt at consignee site; RITES or other designated agencies may conduct audits; ensure readiness for on-site verification and documentation alignment with ATC.
What is the warranty expectation for the MFP procurement
On-site warranty is required; bidders should specify the period and provide details on any Extended Warranty options beyond standard coverage to align with Western Railway terms.
What connectivity options must the MFP support for this tender
Required connectivity typically includes Ethernet and/or Wi-Fi; confirm compatibility with railway network security and integration with existing IT infrastructure as part of the technical bid.
What are the penalties or LD implications for late delivery
Penalties are not explicitly defined in the provided data; bidders should verify LD terms in ATC and final contract to understand rates, calculation, and grace periods for delays.