Border Roads Organisation Spare Parts Tender Arunachal Pradesh 2025 – OEM Authorization, GST/ PAN, 50% Quantity Option
Bid Publish Date
27-Dec-2025, 1:27 pm
Bid End Date
23-Jan-2026, 2:00 pm
Location
Progress
Quantity
30
Category
006002580F1,006016642V91,ENGINE OIL FILTER Make- Mahindra
Bid Type
Two Packet Bid
Categories
19
Tender Overview
The Border Roads Organisation (Department of Defence) invites bids for a defined set of vehicle spare parts and OEM components to support Field Workshop operations in UPPER SIANG, ARUNACHAL PRADESH (PIN 791103). The scope includes 14 listed items such as filters, belts, hoses, air cleaners, cables, and fittings sourced from OEMs like Mahindra and Bosch. Key commercial terms include a flexible quantity option up to 50% at contract rates, and shelf life criteria of a minimum 2 years with at least 1 year usable on delivery. The address for delivery and commissioning is OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF).
- Organization: Border Roads Organisation (BRO)
- Location: Upper Siang, Arunachal Pradesh (791103)
- Category: Automotive spare parts and OEM components
- Estimated value: Not specified; 14 items listed
- Unique differentiator: 50% option clause on quantity and extended delivery timing rules
- Context: Government defence procurement for field workshop maintenance
Technical Specifications & Requirements
- No published technical specs in the tender data; items suggest OEM-grade automotive spares (filters, belts, hoses, air cleaners, throttle cables, sliding cabin parts) from Mahindra and Bosch
- Required documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate (bank certified), and Manufacturer Authorization for OEM/distributor
- Key compliance cues include OEM authorization and warranty/shelf-life expectations: minimum 2 years shelf life, minimum 1 year usable shelf life on supply
- Delivery location: HQ 1072 Field Workshop (GREF), BOLENG, SIANG, Arunachal Pradesh 791103
- Terms indicate potential price/modification rights tied to the option clause and replenishment timelines
- No explicit IS/ISO standards are stated; emphasis on OEM authorization and supplier capability
Terms, Conditions & Eligibility
- EMD details not disclosed; bidders must demonstrate vendor code readiness with PAN, GST, cancellation cheque, EFT mandate
- Manufacturer Authorization required when bidding via authorised distributors/service providers
- Option clause allows ±50% quantity variation at contract time; delivery period adjusts with added time = (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
- Shelf life condition: minimum 2 years on product/spares; on supply date, 1 year usable shelf life remains
- Contractual risk controls include non-assignment and non-subcontracting without buyer consent; joint liability remains with seller
- Termination rights exist if material terms are not met or delivery inability is declared
Key Specifications
-
- Product category: Automotive spare parts and OEM components (filters, belts, air cleaners, hoses, cables)
-
- Estimated value: Not specified; 14 items in BOQ
-
- EMD: Not disclosed in data
-
- Experience: OEM authorization required for distributor bids
-
- Delivery: To HQ 1072 Field Workshop (GREF), BOLENG, Siang, Arunachal Pradesh 791103
-
- Shelf life: minimum 2 years; minimum 1 year usable at supply date
Terms & Conditions
-
50% quantity variation right at contract placement and during currency
-
OEM authorization mandatory for distributors; PAN, GST, EFT documents required
-
Shelf life requirements: 2 years total; 1 year usable on supply
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms following delivery and acceptance
Delivery Schedule
Delivery to HQ 1072 Field Workshop, GREF, Arunachal Pradesh; option clause may extend delivery period per calculation
Penalties/Liquidated Damages
Not detailed in the provided terms; contract allows termination on material breach or delivery failure
Bidder Eligibility
-
Must possess PAN and GST registration
-
Must provide EFT mandate and bank-certified documents
-
Must submit Manufacturer Authorization for OEM-distributor relationships
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
006032997D1,5017155,FILTER PCV ELEMENT FFPL PN- 200395100889 , 006002580F1,006016642V91,ENGINE OIL FILTER Make-Mahindra , 006027140D1,V-BELT 8PK 1053 , 006025858D91,F002H22025,FUEL FILTER BOSCH- F002H22025 WITH TEMP SENSOR T4F 120HL Make-Bosch , 006021640H1,1457431003,PRE FUEL FILTER 1 POINT 1 LTR CLOTH Make-Bosch , 006011940C1,AIR CLEANER PRIMARY Make-Mahindra , 006011941C1,AIR CLEANER SAFETY Make- Mahindra , L.190.025,HOSE WATER LINE WATER LINE CONNECTION , L.010.001.23,SLIDING GLASS CABIN ASSY , 101040000922,INCHING CABLE ENGINE THROTTLE , 101040000920,ACCELATOR CABLE ENGINE THROTTLE , L.030.355,ACCELATOR CABLE ENGINE THROTTLE , 0590.012050,WORM CLIP WATER LINE CONNECTION , 00603456641,PRE CLEANER
Authority Records
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Documents 4
GeM-Bidding-8767889.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
006032997D1,5017155,FILTER PCV ELEMENT FFPL PN-200395100889
FILTER PCV ELEMENT FFPL PN-200395100889
006002580F1,006016642V91,ENGINE OIL FILTER Make-Mahindra
ENGINE OIL FILTER Make-Mahindra
006027140D1,V-BELT 8PK 1053
V-BELT 8PK 1053
006025858D91,F002H22025,FUEL FILTER BOSCH-F002H22025 WITH TEMP SENSOR T4F 120HL Make-Bosch
FUEL FILTER BOSCH-F002H22025 WITH TEMP SENSOR T4F 120HL Make-Bosch
006021640H1,1457431003,PRE FUEL FILTER 1 POINT 1 LTR CLOTH Make-Bosch
PRE FUEL FILTER 1 POINT 1 LTR CLOTH Make-Bosch
006011940C1,AIR CLEANER PRIMARY Make-Mahindra
AIR CLEANER PRIMARY Make-Mahindra
006011941C1,AIR CLEANER SAFETY Make-Mahindra
AIR CLEANER SAFETY Make-Mahindra
L.190.025,HOSE WATER LINE WATER LINE CONNECTION
HOSE WATER LINE WATER LINE CONNECTION
L.010.001.23,SLIDING GLASS CABIN ASSY
SLIDING GLASS CABIN ASSY
101040000922,INCHING CABLE ENGINE THROTTLE
INCHING CABLE ENGINE THROTTLE
101040000920,ACCELATOR CABLE ENGINE THROTTLE
ACCELATOR CABLE ENGINE THROTTLE
L.030.355,ACCELATOR CABLE ENGINE THROTTLE
ACCELATOR CABLE ENGINE THROTTLE
0590.012050,WORM CLIP WATER LINE CONNECTION
WORM CLIP WATER LINE CONNECTION
00603456641,PRE CLEANER
PRE CLEANER
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | 006032997D1,5017155,FILTER PCV ELEMENT FFPL PN-200395100889 | FILTER PCV ELEMENT FFPL PN-200395100889 | 2 | nos | 2ic1072buyer | 30 | |
| 2 | 006002580F1,006016642V91,ENGINE OIL FILTER Make-Mahindra | ENGINE OIL FILTER Make-Mahindra | 2 | nos | 2ic1072buyer | 30 | |
| 3 | 006027140D1,V-BELT 8PK 1053 | V-BELT 8PK 1053 | 2 | nos | 2ic1072buyer | 30 | |
| 4 | 006025858D91,F002H22025,FUEL FILTER BOSCH-F002H22025 WITH TEMP SENSOR T4F 120HL Make-Bosch | FUEL FILTER BOSCH-F002H22025 WITH TEMP SENSOR T4F 120HL Make-Bosch | 2 | nos | 2ic1072buyer | 30 | |
| 5 | 006021640H1,1457431003,PRE FUEL FILTER 1 POINT 1 LTR CLOTH Make-Bosch | PRE FUEL FILTER 1 POINT 1 LTR CLOTH Make-Bosch | 4 | nos | 2ic1072buyer | 30 | |
| 6 | 006011940C1,AIR CLEANER PRIMARY Make-Mahindra | AIR CLEANER PRIMARY Make-Mahindra | 2 | nos | 2ic1072buyer | 30 | |
| 7 | 006011941C1,AIR CLEANER SAFETY Make-Mahindra | AIR CLEANER SAFETY Make-Mahindra | 2 | nos | 2ic1072buyer | 30 | |
| 8 | L.190.025,HOSE WATER LINE WATER LINE CONNECTION | HOSE WATER LINE WATER LINE CONNECTION | 2 | nos | 2ic1072buyer | 30 | |
| 9 | L.010.001.23,SLIDING GLASS CABIN ASSY | SLIDING GLASS CABIN ASSY | 2 | nos | 2ic1072buyer | 30 | |
| 10 | 101040000922,INCHING CABLE ENGINE THROTTLE | INCHING CABLE ENGINE THROTTLE | 2 | nos | 2ic1072buyer | 30 | |
| 11 | 101040000920,ACCELATOR CABLE ENGINE THROTTLE | ACCELATOR CABLE ENGINE THROTTLE | 2 | nos | 2ic1072buyer | 30 | |
| 12 | L.030.355,ACCELATOR CABLE ENGINE THROTTLE | ACCELATOR CABLE ENGINE THROTTLE | 2 | nos | 2ic1072buyer | 30 | |
| 13 | 0590.012050,WORM CLIP WATER LINE CONNECTION | WORM CLIP WATER LINE CONNECTION | 3 | nos | 2ic1072buyer | 30 | |
| 14 | 00603456641,PRE CLEANER | PRE CLEANER | 1 | nos | 2ic1072buyer | 30 |
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by Bank
Manufacturer Authorization with OEM details (name, designation, address, email, phone)
Vendor Code Creation documents as per Terms and Conditions
Corrigendum Updates
2 Updates Update
Extended Deadline
23-Jan-2026, 2:00 pm
Opening Date
23-Jan-2026, 2:30 pm
Update
Extended Deadline
20-Jan-2026, 2:00 pm
Opening Date
20-Jan-2026, 2:30 pm
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid for BRO spare parts tender in Arunachal Pradesh 2025
Bid submission requires PAN, GST, cancelled cheque, and EFT mandate; OEM authorization must be provided for distributors. Ensure 50% quantity variation rights are noted in the offer; delivery to HQ 1072 Field Workshop, GREF, Arunachal Pradesh 791103. Align with shelf-life criteria of 2 years minimum.
What documents are required for BRO vehicle spare parts tender 2025 in Arunachal
Submit PAN, GST, cancelled cheque, EFT mandate, and Manufacturer Authorization form detailing OEM contact info. If bidding via an authorised distributor, include OEM authorization and designate contact person. Provide vendor code creation docs as specified.
What are the technical specifications for BRO spares tender in Arunachal
Specifications indicate OEM-grade spares (filters, belts, air cleaners, hoses, cables) from Mahindra and Bosch; no IS/ISO standards listed. Emphasize OEM-brand compatibility and packaging to meet field workshop needs and shelf-life requirements.
When is the delivery deadline for BRO Arunachal spare parts procurement
Delivery terms reference HQ 1072 Field Workshop; the option clause allows quantity variation up to 50% with delivery period adjustments based on the formula provided, minimum 30 days. Specific project start date not disclosed in tender text.
What is the shelf life requirement for BRO spare parts
Shelf life must be a minimum 2 years; on supply date, at least 1 year of usable life should remain. Ensure packaging and transport preserve shelf life for field workshop installation in Arunachal Pradesh.
What is required for Manufacturer Authorization in this BRO tender
Submit a formal Manufacturer Authorization/Certificate including OEM details (name, designation, address, email, phone). This is mandatory when bidding via authorised distributors or service providers to prove source legitimacy.
What is the price variation clause in BRO Arunachal tender
The purchaser may increase/decrease quantity up to 50% at contract award and during currency. The additional delivery time equals (Additional quantity ÷ Original quantity) × Original delivery period, minimum 30 days. Ensure pricing accounts for potential fluctuations.
What eligibility criteria are needed for BRO procurement in Arunachal
Eligibility includes valid PAN and GST, bank-certified EFT mandate, and OEM authorization if bidding via distributors. Ensure ability to deliver to remote Arunachal Pradesh site and comply with shelf-life requirements; ensure no contract assignment without buyer consent.
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Documents 4
GeM-Bidding-8767889.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS