Border Roads Organisation Spare Parts Tender Arunachal Pradesh 2025 – OEM Authorization, GST/ PAN, 50% Quantity Option

Tender Overview

The Border Roads Organisation (Department of Defence) invites bids for a defined set of vehicle spare parts and OEM components to support Field Workshop operations in UPPER SIANG, ARUNACHAL PRADESH (PIN 791103). The scope includes 14 listed items such as filters, belts, hoses, air cleaners, cables, and fittings sourced from OEMs like Mahindra and Bosch. Key commercial terms include a flexible quantity option up to 50% at contract rates, and shelf life criteria of a minimum 2 years with at least 1 year usable on delivery. The address for delivery and commissioning is OFFICER COMMANDING HQ 1072 FIELD WORKSHOP (GREF).

• Organization: Border Roads Organisation (BRO)
• Location: Upper Siang, Arunachal Pradesh (791103)
• Category: Automotive spare parts and OEM components
• Estimated value: Not specified; 14 items listed
• Unique differentiator: 50% option clause on quantity and extended delivery timing rules
• Context: Government defence procurement for field workshop maintenance

Technical Specifications & Requirements

• No published technical specs in the tender data; items suggest OEM-grade automotive spares (filters, belts, hoses, air cleaners, throttle cables, sliding cabin parts) from Mahindra and Bosch
• Required documentation: PAN Card, GSTIN, cancelled cheque, EFT mandate (bank certified), and Manufacturer Authorization for OEM/distributor
• Key compliance cues include OEM authorization and warranty/shelf-life expectations: minimum 2 years shelf life, minimum 1 year usable shelf life on supply
• Delivery location: HQ 1072 Field Workshop (GREF), BOLENG, SIANG, Arunachal Pradesh 791103
• Terms indicate potential price/modification rights tied to the option clause and replenishment timelines
• No explicit IS/ISO standards are stated; emphasis on OEM authorization and supplier capability

Terms, Conditions & Eligibility

• EMD details not disclosed; bidders must demonstrate vendor code readiness with PAN, GST, cancellation cheque, EFT mandate
• Manufacturer Authorization required when bidding via authorised distributors/service providers
• Option clause allows ±50% quantity variation at contract time; delivery period adjusts with added time = (Additional quantity ÷ Original quantity) × Original delivery period, min 30 days
• Shelf life condition: minimum 2 years on product/spares; on supply date, 1 year usable shelf life remains
• Contractual risk controls include non-assignment and non-subcontracting without buyer consent; joint liability remains with seller
• Termination rights exist if material terms are not met or delivery inability is declared