Urban Development & Housing Department Bihar Signage Board Tender 2026 Madhubani Q3 V4 - 02 Years Life
Progress
Tender Overview
The Urban Development And Housing Department Bihar invites bids for the procurement of Signage Board (V4) – Q3 in Madhubani, Bihar. The scope includes Supply, Installation, Testing and Commissioning of the signage boards with an EMD of ₹45,000. The contract accommodates quantity flex just up to 25% during & after award, with delivery timelines linked to the original schedule. Bidders must ensure product availability with at least a 2-year residual market life and non-obsolescence. A unique requirement is the submission of Detailed Design Drawings within 7 days of award for Buyer approval, failing which delivery timelines may be adjusted. This opportunity targets suppliers capable of end-to-end turnkey execution under Bihar government procurement norms.
- Organization: Urban Development And Housing Department Bihar
- Location: Madhubani, Bihar 847102
- Product Category: Signage Board (V4) (Q3)
- Estimated Value/Turnover: Not specified; EMD ₹45,000
- Key differentiator: mandatory detailed design approvals before fabrication, with option-based quantity adjustments up to 25%.
Technical Specifications & Requirements
- No formal technical specifications published in the BOQ; bidders must rely on project-level design drawings and OEM data.
- Scope requires Supply, Installation, Testing and Commissioning of signage boards; ensure compatibility with local signaling standards and mounting requirements as per buyer-drawn specs.
- Bidders should verify ongoing GST applicability and include GST as per actuals; no obligation on the buyer beyond statutory GST reimbursement.
- The tender contemplates post-award collaboration for design validation, with a 7-day window for drawings approval or modification list by the Buyer; delivery periods may be re-fixed if Buyer delays approval.
- Emphasize capability to deliver within the contract’s original delivery period and manage extended-time calculations for increased quantity.
Terms, Conditions & Eligibility
- EMD: ₹45,000; bidders must provide security as per procurement norms.
- Delivery: 7 days for design drawings submission; approvals or modification list within 7 days; delivery timeline adjustable if approvals lag.
- Financial stability: ensure three-year turnover data; avoid entities under liquidation or legal proceedings; provide undertaking.
- Price/obligation: bid should include all cost components for S.I.T.C. as scope; GST handling as per applicable rates.
- Warranty/maintenance: not explicitly stated; ensure compliance with standard warranty practices where applicable.
- Obsolescence: bid for items with at least 2 years residual market life; avoid end-of-life products.
Key Specifications
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- Product: Signage Board (V4) – Q3
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- Scope: Supply, Installation, Testing and Commissioning (S.I.T.C.) of signage boards
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- EMD: ₹45,000
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- Delivery: Design drawings within 7 days of award; approvals within 7 days or modification list provided
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- Quantity: up to 25% quantity variation during/after award
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- Standards: Not specified; ensure market life ≥ 2 years for offered items
Terms & Conditions
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EMD of ₹45,000 required; security deposit as per norms
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Up to 25% quantity variation; extended delivery time formula
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Detailed Design Drawings to be approved within 7 days of award
Important Clauses
Payment Terms
GST will be reimbursed per actuals or applicable rate; bidder responsible for GST calculations; no extra buyer responsibility beyond statutory rates
Delivery Schedule
Delivery period linked to original delivery order; extended period calculated as (Increase in quantity / Original quantity) × Original delivery period with minimum 30 days
Penalties/Liquidated Damages
Not explicitly detailed; delivery adjustments possible if drawings approval delays occur; LD structure not clearly specified
Bidder Eligibility
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Not under liquidation or court receivership
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Demonstrated turnover and financial strength for three preceding years
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Capability to provide end-to-end S.I.T.C. of signage boards and deliver per approved drawings
Tender Data
Bid Details
Quantity
80
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
OEM Avg. Turnover
50
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Signage Board (V4) (Q3)
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 10 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Supaul
Delivery Pincodes
847452
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gaurav Kumar | 847452,NAGAR PANCHAYAT NIRMALI, SUPAUL, BIHAR | Supaul | Bihar | 847452 | 80 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-10108991.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate indicating turnover
EMD payment proof (DD/online transfer) for ₹45,000
Technical bid documents and OEM authorizations (if applicable)
Undertaking not to be under liquidation or court proceedings
Evidence of detailed design drawings readiness or prior experience in signage installations
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for signage board tender in Madhubani Bihar 2026
Bidders must submit GST, PAN, EMD ₹45,000, turnover evidence for 3 years, and technical drawings with OEM authorizations. Ensure end-to-end S.I.T.C. capability and provide detailed design drawings within 7 days of award; confirm 2-year residual market life for offered boards.
What documents are required for Bihar signage tender submission
Required documents include GST certificate, PAN, audited financials or CA certificate, EMD proof of ₹45,000, OEM authorization if needed, technical bid, and undertaking confirming no liquidation. Submit design drawings readiness and installation capability for S.I.T.C. scope.
What are the delivery terms for Madhubani signboard procurement
Delivery is tied to the original delivery order; if drawings approvals delay, the extended period is recalculated using (increase quantity/original quantity) × original period, with a minimum 30 days. Ensure timely submission of drawings within 7 days.
What standards or certifications are required for the signage bid
The tender requires avoidance of obsolete products and a minimum 2-year residual market life. While explicit IS/ISO standards are not listed, bidders should source signage boards from OEMs with robust support and ensure compatibility with local signaling norms.
How is GST treated in the Bihar signage tender
GST will be reimbursed at actuals or as per applicable rates, whichever is lower, up to the quoted GST percentage. Bidders must account for GST in their bid and file compliant invoices.
What is the scope of supply for the Madhubani signage project
Scope includes Supply, Installation, Testing and Commissioning of signage boards (S.I.T.C.). The bid price must cover all cost components, with the seller responsible for design approval within 7 days of award and compliance with the buyer’s modifications.
When will detailed design drawings be approved for the project
Within 7 days of contract award, the buyer will approve drawings or provide a list of required modifications within 7 days; any delay by the buyer pauses the delivery schedule and may re-fix the timeline accordingly.
What are the eligibility criteria for turnover and stability for bidders
Bidders must show minimum average annual turnover over the last three years ending March 31 of the previous year, with audited or CA-certified evidence; bidders must not be under liquidation or similar proceedings; provide a formal undertaking to this effect.