Haryana Development & Panchayats Department Karnal High End Laptop Tender 2026 Q2 - ISI/Factory Pre-Loaded OS 2026
Progress
Tender Overview
The Development and Panchayats Department Haryana, located in KARNAL, HARYANA 132001, seeks a High End Laptop - Notebook (Q2) with factory pre-loaded OS and security features. The scope includes advanced processors, security-enabled motherboards, RAM, storage, display, and webcam specifications. The tender allows a quantity variation up to 25% with contracted rates, and a potentially extended delivery period based on the option clause. Bidders must meet government-style eligibility and demonstrate prior government supply experience. The project emphasizes compliant hardware, OEM authorizations, and end-user consistency with central/state government procurement norms. Unique clauses include consortium options and End User Certificate handling, plus GST considerations and payment terms aligned to actuals. The procurement strategy targets reliable, certified laptops suitable for government deployments in Haryana.
Technical Specifications & Requirements
- Product category: High End Laptop - Notebook (Q2)
- Processor: Base and Higher Processor Number requirements
- Motherboard: Security features integrated
- Operating System: Factory pre-loaded OS
- Memory: RAM type, total capacity in GB, DIMM slots, and populated slots details
- Display: Diagonal size in cm, minimum display resolution, minimum webcam resolution
- Storage: Capacity of storage drive in GB
- Other: Alignment with bidder OEM capabilities and platform support
- Exhibits emphasis on hardware that satisfies government-grade reliability and security standards, even though exact numeric values are not disclosed in the data provided.
Terms, Conditions & Eligibility
- EMD/Guarantees: Not explicitly stated; bidder must align with standard government bid security practices
- Delivery: Optional quantity extension up to 25% with complex delivery timing mechanics
- Experience: Supplier or OEM must have prior supply to central/state govt entities for at least 1 year before bid opening
- Consortium: Permitted with equal responsibility; one leader; joint undertaking required
- GST: Tax payable per actuals or applicable rate with caps matching quoted rate
- End User Certificate: Provided in buyer’s standard format if requested
- Documents: GST, PAN, experience contracts, financials, OEM authorizations, technical bids
- Warranty/Support: Not explicitly stated; bidders should anticipate government warranty expectations and service levels
- Payment: Terms align to standard government practice with delivery-based settlement; exact % not disclosed
- Penalties: Not specified; implied LD/penalty terms should be confirmed in ATC and contract
Key Specifications
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Product/service: High End Laptop - Notebook (Q2) with factory pre-loaded OS
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Processor: Base Processor Number and Higher Processor Number specifications
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Motherboard: Security features integrated on board
-
Memory: RAM type, total RAM capacity (GB), number of DIMM slots, number populated
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Display: Display size in cm (diagonal), minimum display resolution, minimum webcam resolution
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Storage: Capacity of storage drive (in GB)
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Standards/Compliance: ISO/IEC or equivalent government-grade expectations; OEM authorizations
Terms & Conditions
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Quantity may be increased/decreased by up to 25% during or after contract award
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Consortium bidding allowed with shared accountability among members
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Bidder must have supplied similar products to government entities for 1 year prior to bid opening
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GST payable as actuals or at quoted rate, subject to applicable rates
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End User Certificate provisions may be invoked in buyer's format
Important Clauses
Payment Terms
Payment terms align with government practices; exact percentages and milestones to be clarified in ATC
Delivery Schedule
Delivery period will commence from last date of original delivery order; extended period follows option clause
Penalties/Liquidated Damages
LD clauses may apply for delays; precise rates to be defined in ATC/contract
Bidder Eligibility
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1 year of prior government or PSU supply of similar laptops
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No liquidation, court receivership, or bankruptcy ongoing
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OEM authorization or authorized reseller status for the laptop line
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
OEM Avg. Turnover
3
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Laptop - Notebook (Q2)
Authority Records
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Documents 4
GeM-Bidding-9268705.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates establishing government/PSU supply history
Financial statements demonstrating stability
EMD/Security deposit documentation (as applicable per ATC)
Technical bid documents demonstrating compliance with hardware specs
OEM authorization letters (if bidding through resellers)
End User Certificate (if requested by Buyer)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Base Processor Number | For Higher Processor Or higher |
| Processor | Higher Processor Number | Intel Core Ultra 7 155H, Intel Core Ultra 7 165H, Intel Core i7-13700H, Intel Core i9-12900H, Intel Core Ultra 9 185H, Intel Core i7-13650HX, Intel Core i7-13700HX, Intel Core i7-14650HX, Intel Core Ultra 5 236V, Intel Core Ultra 5 226V, Intel Core Ultra 5 238V, Intel Core Ultra 7 265U, Intel Core Ultra 7 266V, Intel Core Ultra 7 268V, Intel core ultra 7 255H Or higher |
| Motherboard | Security | Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | Type of RAM | DDR5 Or higher |
| Memory | RAM Size (GB) | 16, 32 Or higher |
| Memory | Total Numbers of DIMM Slots Available | 2 Or higher |
| Memory | Number of DIMM Slots Populated | 1 |
| Display | Display Size (in cm) - Diagonal | 35.56 to 38.07 (14 In to 14.99 In) |
| Display | Minimum Display Resolution (Pixels) | FHD- 1920x1080 |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 1024, 2048, 4096 Or higher |
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid for high end laptop tender in Karnal Haryana 2026
Bidders must submit GST, PAN, experience contracts, financials, EMD documents, and OEM authorizations. Ensure hardware meets processor, memory, display, and storage specs, with factory pre-loaded OS. Provide End User Certificate if requested and comply with the 25% quantity variation clause. Follow ATC terms for delivery and payment.
What documents are required for Haryana govt laptop procurement 2026
Required documents include GST registration, PAN, past govt supply contracts, financial statements, EMD proof, OEM authorization, and technical bid demonstrating compliance with processor, RAM, display, and storage specs. End User Certificate may be requested in buyer format; ensure consortium details if applicable.
What are the technical specifications for the high end laptop tender in Karnal
specifications cover Base and Higher Processor Numbers, Security on motherboard, Factory pre-loaded OS, RAM type and capacity, number of DIMM slots, display diagonal in cm, minimum display and webcam resolutions, and storage capacity in GB. Exact numeric values are defined in the ATC and BOQ as applicable.
When is the delivery window for the Karnal laptop tender 2026
Delivery period starts from the last date of the original delivery order. If the option clause is invoked, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days; contracts may allow extension up to the original delivery period.
What are the eligibility criteria for suppliers bidding on Haryana laptops
Eligibility requires at least 1 year of regular manufacturing and supply of similar laptops to government bodies, evidence via relevant contracts, and the ability to form a consortium with equal responsibility. Financial stability and non-liquidity status must be demonstrated by undertaking.
What is the role of OEM authorization in this Haryana tender
OEM authorizations confirm that the bidder or reseller is legally empowered to supply the laptop line. Include OEM consent letters with technical bids, ensuring compatibility with security features on the motherboard and OS licensing terms.
How will GST be handled for the Haryana laptop procurement
GST will be reimbursed per actuals or applicable rate, whichever is lower, capped at the quoted GST percentage. Suppliers must quote GST clearly and comply with tax regulations; the buyer will verify rates before payment processing.
What is the bidding consortium requirement for this laptop contract
Consortium bidders must designate a leader and assign equal responsibility for execution. Each member must be able to meet the complete contract obligations, and an undertaking confirming this must be uploaded with the bid.