Closed GEM

Directorate General Of Shipping Mumbai Procurement: All-in-One PCs, UPS, Switches & Biometric Scanner Tender Kolkata 2025

Q: When is the design approval expected after bid submission?

Design drawings must be submitted within **10 days** of award; the buyer will approve or issue a modification list within **5 days**. Delays in approval shift delivery timelines but do not incur LD during buyer-side delays.

Q: What is the site delivery location for installation?

Delivery and commissioning occur at **Marine House, Hastings, Kolkata 700022, West Bengal**. Ensure local logistics consider port access and any site-specific installation constraints noted in the approval drawings.

Q: What is the variation policy for quantity under this tender?

The purchaser may adjust order quantity by up to **25%** at award and during contract; any extension in delivery time follows the calculated formula with a minimum of 30 days, aligning with original or extended periods.

Bid Publish Date

05-Dec-2025, 3:23 am

Bid End Date

26-Dec-2025, 9:00 am

Value

₹1,76,80,000

Location

KOLKATA , WEST BENGAL

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Progress

Issue05-Dec-2025, 3:23 am

Technical25-12-2025 17:45:57

Financial

AwardCompleted

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Quantity

197

Key Highlights

• Exact organization: Directorate General Of Shipping Mumbai
• Categories: All-in-One PCs (DOS), All-in-One PCs (Windows 11), 24-port switches, Workstation towers, UPS 30 KVA, Biometric fingerprint scanners, webcams, and 3-year manpower
• Estimated contract value: ₹17,68,00,00 (₹1.768 crore)
• Delivery location specificity: Marine House, Hastings, Kolkata 700022, West Bengal
• Delivery/variation clause: up to 25% quantity change at award and during contract, with prorated extension logic
• Design approval: Detailed Design Drawings due within 10 days post-award; buyer to approve or list modifications within 5 days
• Installation/commissioning: by OEM-certified resources or OEM-authorized resellers
• Technical readiness: IPv6 ready equipment from day one
• Site visit: Optional and bidder-funded with indemnity terms

Categories 11

PORT WIND MILL ENERGY PROJECT BIO METRIC BIOMETRIC MACHINE UPS ATM SCANNER ELECTRONIC COMPUTATIONAL DEVICE KIOSK SYSTEM COMPUTER PERIPHERAL FINGERPRINT EQUIPMENT

Tender Overview

The Directorate General Of Shipping Mumbai seeks procurement of multiple IT and infrastructure items including All-in-One PCs with DOS, All-in-One PCs with Windows 11, 24-port switches, Workstation towers, UPS 30 KVA, Biometric fingerprint scanners, Webcams and related manpower for 3 years. Estimated value: ₹17,680,000. Delivery and installation target locations center on Kolkata, West Bengal, with site access at Marine House, Hastings. The scope appears to combine hardware purchase and on-site support, including potential OEM/authorized reseller involvement. The contract may require design/installation alignment with approved drawings and adherence to IPv6 readiness. A flexible quantity clause allows up to 25% variation at contract award and during contract execution. Unique aspects include integration of IPv6 readiness and an OEM-compliant installation regime. This tender emphasizes hardware procurement with potential commissioning and training obligations.

Technical Specifications & Requirements

Scope categories: All-in-One PCs (DOS), All-in-One PCs (Windows 11), 24-port switches, Workstation towers, UPS 30 KVA, Biometric scanners, Webcams, and 3-year manpower support.
Delivery address: Marine House, Hastings, Kolkata 700022, West Bengal.
Key terms: option to increase/decrease quantity by up to 25%, delivery period adjustments based on original/extended periods, and need for detailed design drawings approved within 10 days post-award with 5 days for buyer feedback.
IT readiness: equipment must be IPv6 ready from day one; installation/commissioning to be performed by OEM-certified personnel or OEM-authorized resellers.
Site visit: Optional, bidder-funded; site access allowed with indemnity.
No technical specs provided in the BOQ; bidders should align to the listed product categories and delivery/approval milestones.

Terms, Conditions & Eligibility

EMD amount: not disclosed; bidders must review tender terms for exact amount and submission method.
Payment terms: not specified in available data; likely aligned to standard government procurement terms.
Delivery: per approved drawings; potential delay adjustments if buyer delays drawing approvals, with no LD for such delays.
Performance: installation/testing/training scope to be handled by OEM resources or authorized resellers; IT equipment IPv6 readiness required.
Legal/commercial: bidder must avoid liquidation or bankruptcy and upload a standing undertaking; site visit terms and indemnities apply.
The contract allows modifications to quantities by up to 25% and requires compliance with the option clause during currency of contract.

Key Specifications

Product categories explicitly listed: All-in-One PCs with DOS and with Windows 11, 24-port switches, workstation towers, UPS 30 KVA, biometric fingerprint scanners, webcams
Estimated value: ₹17,680,000
Delivery address: Marine House, Hastings, Kolkata 700022, West Bengal
IPv6 readiness requirement for IT equipment
Installation/commissioning by OEM-certified personnel or OEM-authorized resellers
Option clause permits ±25% quantity variation during contract lifecycle

Terms & Conditions

25% quantity variation rights at award and during contract
10-day window for Detailed Design Drawings submission post-award
5-day Buyer feedback window on drawings
Delivery adjustments if drawing approvals are delayed with no LD
IPv6 readiness mandatory for IT equipment
OEM/-certified resource provisioning for installation and training

Important Clauses

Delivery & Variation Clause

Purchaser may adjust quantity by up to 25% at award and during contract, with delivery period recalculated and minimum 30 days, extending up to original delivery period if required.

Design Approval

Successful bidder must submit Detailed Design Drawings within 10 days; buyer responds with approval or modification list within 5 days; supply must align to approved drawings.

Site Installation

Installation/Commissioning to be performed by OEM-certified personnel or OEM-authorized resellers; IPv6 readiness required.

Bidder Eligibility

Not under liquidation or court receivership
Demonstrated experience in similar IT hardware deployments
Financial capability to undertake multi-crore procurement

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

Bid To RA Enabled

Item Category

All in One PC with DOS , All in One PC with Windows 11 , 24 Port Swtiches , Workstation Tower , UPS 30 KVA , Biometric Fingerprint Scanner , Webcam , Manpower for 3 years

Authority Records

MINISTRY OF PORTS, SHIPPING AND WATERWAYSDIRECTORATE GENERAL OF SHIPPING

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Documents 6

GeM-Bidding-8675108.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

BOQ Document

BOQ

Buyer uploaded ATC document

ATC